Executive Assistant (family Office Administration)

• Broad role covering executive support and family office administration


• Convenient office location directly above an MRT station


• Work closely with Management and an expanding team

Role Overview

We are seeking an experienced Executive Assistant with an accounting background to support Management and the day-to-day operations of a growing family office. The role combines personal and executive assistance, travel coordination, finance support, and administration across multiple entities.

Key Responsibilities

Personal & Executive Support

• Provide personal and administrative support to Management.


• Manage calendars, appointments, meetings, and follow-up actions.


• Arrange flights, accommodation, visas, and transportation for Management and designated team members.


• Prepare meeting materials, correspondence, reports and minutes.


• Handle confidential personal and business matters with discretion

Family Office Administration

• Coordinate day-to-day administrative requirements across family office entities.


• Maintain organised corporate records, documents and filing systems.


• Manage office supplies, facilities, vendors and service providers.


• Support accommodation, relocation and other administrative arrangements.


• Assist with other related duties as required.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.


• At least five years of relevant EA, PA or administrative experience, preferably supporting senior management.


• Basic finance knowledge and experience handling invoices, payments, and expense claims would be an advantage


• Strong calendar management, travel coordination and organisational skills.


• Comfortable supporting multiple entities and managing varied responsibilities.


• Good written and spoken English.


• Proficient in Microsoft Office, particularly Excel; familiarity with accounting software is an advantage.


• Proactive, resourceful, detail-oriented, and discreet.


• Flexible to attend to urgent matters outside normal working hours when required.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving


• Expected salary


• Earliest availability date

We regret that only short-listed candidates will be contacted shortly