Latest ๐ฉโ๐ป Virtual Assistant Jobs
Browse the most recent job listing for ๐ฉโ๐ป Virtual Assistant Jobs . New roles added daily in Administrative Assistant, Customer Service Representative, Social Media Manager, Content Writer, Data Entry Specialist, Email Marketing Specialist, Bookkeeper, Project Manager, Graphic Designer, SEO Specialist
View description - by Remote Rocketship๐ Remote๐ Remote, Wisconsinโ Posted 19 days ago๐ Remote๐ Remote, Wisconsinโ Posted 19d agoJob Description:
- Manage projects on behalf of clients, managing and meeting deadlines
- Complete virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and other projects
- Communicate professionally with clients
- Adjust to changing client priorities, needs, and deadlines using their business values and processes
- Work a flexible, largely weekday-based schedule with typical project turnaround times of 1โ2 days
Requirements:
- Experience working in operations and administrative roles
- Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
- Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
- Project and process management, managing deadlines and several priorities
- Critical thinking, including the ability to challenge project priorities when appropriate
- Strong organizational and analytical skills
Benefits:
- Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance.
- Flexible Hours: Start at 20 hours per week with the potential to grow.
- Competitive Pay: Starting at $22/hour, with bonus opportunities of up to $10k annually.
- Growth Opportunities: Ample potential for career growth and performance bonuses.
- Commitment to social justice, including LGBTQ rights, womenโs rights, and civil rights.
- Inclusive environment serving individuals from diverse backgrounds.
- Non-discrimination and anti-abuse commitment.
- View description - by Remote Rocketship๐ Remote๐ Remote, Michiganโ Posted 19 days ago๐ Remote๐ Remote, Michiganโ Posted 19d ago
Job Description:
- Manage projects on behalf of clients, managing and meeting deadlines
- Complete virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and other projects
- Professionally communicate with clients and adjust to changing priorities, needs, and deadlines using their business values and processes as a guiding principle
Requirements:
- Experience working in operations and administrative roles
- Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
- Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
- Project and process management, managing deadlines and several priorities
- Critical thinking, if you think a client or project should be focused on something else
- Strong organizational and analytical skills
Benefits:
- Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance.
- Flexible Hours: Start at 20 hours per week with the potential to grow.
- Competitive Pay: Starting at $22/hour, with bonus opportunities of up to $10k annually.
- Growth Opportunities: Ample potential for career growth and performance bonuses.
- View description - by Remote Rocketship๐ Remote๐ Remote, Texasโ Posted 19 days ago๐ Remote๐ Remote, Texasโ Posted 19d ago
Job Description:
- Manage projects on behalf of clients while meeting deadlines
- Complete virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, and data entry
- Professionally communicate with clients
- Adjust to changing client priorities, needs, and deadlines using clientsโ business values and processes
- Work a flexible, largely weekday-based schedule
- Complete projects with typical turnaround times of 1โ2 days
Requirements:
- Experience working in operations and administrative roles
- Strong written and verbal communication skills
- Ability to tailor communication to varied styles and client priorities
- Self-starter attitude
- Ability to create a suggested plan from an open-ended problem
- Project and process management skills
- Ability to manage deadlines and several priorities
- Critical-thinking skills
- Strong organizational and analytical skills
Benefits:
- Remote work: fully remote position within the US
- Flexible hours
- Starting at 20 hours per week with potential to grow up to 40 hours per week
- Bonus opportunities of up to $10k annually
- Career growth opportunities
- Performance bonuses
- Work-life balance
- View description - by Remote Rocketship๐ Remote๐ Remote, Nebraskaโ Posted 19 days ago๐ Remote๐ Remote, Nebraskaโ Posted 19d ago
Job Description:
- Manage projects on behalf of clients while meeting deadlines
- Complete virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, and data entry
- Professionally communicate with clients
- Adjust to changing client priorities, needs, and deadlines using their business values and processes
- Work a flexible, largely weekday-based schedule
- Complete projects with typical turnaround times of 1โ2 days
Requirements:
- Experience working in operations and administrative roles
- Strong written and verbal communication skills
- Ability to tailor communication to a variety of styles and client priorities
- Self-starter attitude
- Ability to handle open-ended problems and create suggested plans
- Project and process management skills
- Ability to manage deadlines and several priorities
- Critical thinking
- Strong organizational and analytical skills
Benefits:
- Remote work within the US
- Flexible hours
- Potential to grow from 20 hours per week up to 40 hours per week
- Competitive pay starting at $22/hour
- Bonus opportunities of up to $10k annually
- Career growth opportunities
- Performance bonuses
- Work-life balance
- HuddleMate - Answer every question in your next interview or meeting
- View description - by Remote Rocketship๐ Remote๐ Remote, Oklahomaโ Posted 19 days ago๐ Remote๐ Remote, Oklahomaโ Posted 19d ago
Job Description:
- Manages projects on behalf of our clients, managing and meeting deadlines
- Complete a variety of virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and many more different types of projects
- Professionally communicate with clients and adjust to their changing priorities, needs, and deadlines using their business values and processes as a guiding principle
- Work 20 hours per week initially, with potential to grow up to 40 hours per week
- Work a flexible, largely weekday-based schedule with most project turnaround times being 1โ2 days
Requirements:
- Experience working in operations and administrative roles
- Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
- Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
- Project and process management, managing deadlines and several priorities
- Critical thinking, if you think a client or project should be focused on something else
- Strong organizational and analytical skills
Benefits:
- Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance.
- Flexible Hours: Start at 20 hours per week with the potential to grow.
- Competitive Pay: Starting at $22/hour, with bonus opportunities of up to $10k annually.
- Growth Opportunities: Ample potential for career growth and performance bonuses.
- View description - by Remote Rocketship๐ Remote๐ Remote, Ohioโ Posted 19 days ago๐ Remote๐ Remote, Ohioโ Posted 19d ago
Job Description:
- Manage projects on behalf of clients, managing and meeting deadlines
- Complete virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and other projects
- Professionally communicate with clients and adjust to changing priorities, needs, and deadlines using their business values and processes as a guiding principle
Requirements:
- Experience working in operations and administrative roles
- Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
- Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
- Project and process management, managing deadlines and several priorities
- Critical thinking, if you think a client or project should be focused on something else
- Strong organizational and analytical skills
Benefits:
- Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance.
- Flexible Hours: Start at 20 hours per week with the potential to grow.
- Competitive Pay: Starting at $22/hour, with bonus opportunities of up to $10k annually.
- Growth Opportunities: Ample potential for career growth and performance bonuses.
View description - by Remote Rocketship๐ Remoteโ Posted 20 days ago๐ Remoteโ Posted 20d agoJob Description:
- Review provider-documented instructions related to lab and imaging results
- Contact patients to communicate provider-reviewed results and instructions
- Help patients understand next administrative steps based on provider direction
- Recognize when patients should be scheduled for appointments or directed back to providers
- Avoid independently diagnosing, interpreting results, recommending treatment, or giving medical advice
- Speak with patients about provider instructions, follow-up needs, testing, referrals, and appointment coordination
- Schedule follow-up appointments when requested by providers
- Coordinate additional testing, referrals, repeat labs, imaging, and other follow-up needs
- Document patient interactions accurately in AdvancedMD
- Update patient charts with communication notes, scheduling updates, follow-up actions, and administrative details
- Maintain confidentiality and follow healthcare documentation standards
- Identify and escalate questions or concerns requiring provider review
- Coordinate with providers and internal team members to complete patient follow-up
- Use AdvancedMD, Ooma, email, phone tools, EHR workflows, and internal practice communication systems
Requirements:
- Medical Assistant experience required or similar clinical administrative experience in a medical practice setting
- Lab or imaging results follow-up experience required
- Patient communication experience required
- EHR documentation experience required
- Scheduling and patient coordination experience required
- Must speak and write English clearly and professionally
- Must have relevant work experience
- Must provide an NBI Clearance and/or Local Police Clearance before onboarding
- Must be available for video meetings with camera on when required
- Reliable laptop or desktop computer
- Stable high-speed internet connection, minimum 25 Mbps
- Noise-canceling headset
- Working webcam
- Quiet and professional work environment
- AdvancedMD experience preferred but not required
- Spanish-English bilingual communication preferred but not required
Benefits:
- Dedicated HR & Contractor Support Team
- Premium VPN Access (Optional)
- HIPAA & Cybersecurity Training + Certification (Provided)
- Top 1% VA Performance Training
- Client-Approved U.S. Holidays
- Client-Approved Paid or Unpaid Time Off
- Access to Tools & Resources
- Optional Performance-Based Incentives
- Optional contractor perks and client-approved allowances
- HuddleMate - Answer every question in your next interview or meeting
- View description - by Remote Rocketship๐ Remoteโ Posted 20 days ago๐ Remoteโ Posted 20d ago
Job Description:
- Manage and execute projects on behalf of clients
- Manage time effectively and meet deadlines
- Provide virtual assistant services including scheduling, emailing, lead conversion, research, and data entry
- Adapt to clientsโ changing priorities, needs, and deadlines
- Follow clientsโ business values and processes
- Work with varied personality types and communication styles
- Maintain a roster of 2โ5 ongoing clients selected from available opportunities
- Provide mostly weekday availability and complete projects typically within 1โ2 days
Requirements:
- U.S.-Based
- High School Diploma or Equivalent
- Computer
- Strong & Consistent Internet Connection
- Demonstrated history of success in operations, administrative support, and/or executive assistant roles
- Own clients or past freelance engagements
- Strong written and verbal communication skills
- Ability to adapt communication style to varied client priorities and personalities
- Ability to solve open-ended problems with little to no oversight
- Ability to assess courses of action, recommend solutions, and implement them independently
- Project management skills
- Ability to manage multiple priorities and deadlines
- Comfort with web-based business applications and platforms
- Thoughtful use of AI tools
- Ability to learn new systems quickly and independently
Benefits:
- Serious clients ready to start work
- Clients are vetted for reasonable expectations, adequate budget, respectful behavior
- Professional peer network
- Opportunities to grow your client base
- The Boutique COO handles sales, billing, and collections
- The Boutique COO handles escalations or incidents
- Flexible schedule
- 100% remote work with limited opportunities for onsite work
- Potential for hourly rate increase over time
- View description - by Remote Rocketship๐ Remoteโ Posted 20 days ago๐ Remoteโ Posted 20d ago
Job Description:
- Manage and execute projects on behalf of clients
- Manage time effectively and meet deadlines
- Provide virtual assistant services including scheduling, emailing, lead conversion, research, and data entry
- Adapt to clientsโ changing priorities, needs, and deadlines using their business values and processes
- Connect with varied personality types and communication styles
- Maintain a roster of 2โ5 ongoing clients
- Provide weekday availability, with most project turnaround times expected within 1โ2 days
Requirements:
- Demonstrated history of success in operations, administrative support, and/or executive assistant roles
- Own clients or past freelance engagements
- Strong written and verbal communication skills
- Ability to adapt communication style to varied client priorities and personalities
- Problem-solving ability with little to no oversight
- Project management skills
- Ability to manage multiple priorities and deadlines
- Familiarity with web-based applications and business operations platforms
- Thoughtful use of AI tools
- Ability to learn new systems quickly and independently
- U.S.-Based
- High School Diploma or Equivalent
- Computer
- Strong and consistent internet connection
Benefits:
- Serious clients ready to start work
- Clients are vetted for reasonable expectations, adequate budget, respectful behavior
- Professional peer network
- Opportunities to grow your client base
- The Boutique COO handles sales, billing, and collections
- The Boutique COO handles escalations or incidents
- Potential for hourly rate increase over time
- 100% remote work
- Flexible schedule
- Choice of which clients to take on
- Limited opportunities for onsite work
- View description - by Remote Rocketship๐ Remote๐ Remote, Utahโ Posted 20 days ago๐ Remote๐ Remote, Utahโ Posted 20d ago
Job Description:
- Manage projects on behalf of clients, managing and meeting deadlines
- Complete virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and other projects
- Professionally communicate with clients and adjust to changing priorities, needs, and deadlines using their business values and processes as a guiding principle
- Support business owners and founders
Requirements:
- Experience working in operations and administrative roles
- Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
- Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
- Project and process management, managing deadlines and several priorities
- Critical thinking, if you think a client or project should be focused on something else
- Strong organizational and analytical skills
Benefits:
- Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance.
- Flexible Hours: Start at 20 hours per week with the potential to grow.
- Competitive Pay: Starting at $22/hour, with bonus opportunities of up to $10k annually.
- Growth Opportunities: Ample potential for career growth and performance bonuses.
- The Boutique COO is committed to social justice and provides services for individuals from a diverse array of backgrounds.
- The employer does not tolerate or support discriminatory speech, hate speech, comments or actions, or physical, mental, or emotional abuse.
- HuddleMate - Answer every question in your next interview or meeting
View description - by Remote Rocketship๐ Remote๐ Remote, Floridaโ Posted 20 days ago๐ Remote๐ Remote, Floridaโ Posted 20d agoJob Description:
- Assist clients as directed
- Maintain client relations and refine internal processes supporting COYL and clients
- Manage communication between clientsโ upper management and employees
- Liaise with internal and external executives on projects and tasks
- Plan and orchestrate work to meet client priorities and organizational goals
- Supervise administrative aspects of real estate transactions from executed purchase agreement to closing
- Review contracts, disclosures, and addendums for accuracy and submit them for file compliance
- Coordinate communication among agents, clients, lenders, title officers, and inspectors
- Track inspection, loan approval, appraisal, and other contingency deadlines
- Open escrow and manage earnest money deposits
- Input client information into CRM and transaction management software such as DocuSign, SkySlope, and Dotloop
- Manage clientsโ professional and personal needs
- Track detailed records in the timekeeping system
- Coordinate complex scheduling, calendar management, and information flow for senior executives
- Arrange client travel, including hotels, transportation, and meals
- Perform administrative and office support, including typing, dictation, spreadsheets, faxing, filing, and contact database maintenance
- Maintain professionalism and strict confidentiality
- Organize client communications and answer phones
- Plan client events
- Respond to requests within a maximum of 4 business hours
- Navigate competing priorities while multitasking
- Perform other tasks as needed
Requirements:
- 4 years of experience in an administrative role reporting directly to senior management
- Experience in real estate support
- Experience supporting brokers
- Superb written and verbal communication skills
- Strong time-management skills and ability to organize and coordinate multiple projects
- Proficiency in Microsoft Office and other office productivity tools
- Aptitude to learn new software and systems
- Ability to maintain confidentiality
- Promptness and motivated self-starter
- Confident and professional phone presence
- Available to help with urgent requests
- Associates or above degree in administration; or equivalent experience (preferred)
- Experience developing internal processes and filing systems (preferred)
- Knowledge of CRM such as Active Campaign, Zoho, or Pipedrive (preferred)
Benefits:
- Remote work from home
- Part-time schedule with potential to grow to full-time
- Connected through Zoom meetings and Teams
- Flexible work environment
- Work with a variety of clients and projects
View description - by Remote Rocketship๐ Remoteโ Posted 18 days ago๐ Remoteโ Posted 18d agoJob Description:
- Contact existing policyholders to schedule annual reviews and consultations
- Follow up on lapsed policies, missed payments, banking changes, and other client needs
- Explain call purposes professionally using approved client information
- Handle routine questions and objections and guide conversations toward scheduling
- Book appointments and maintain the advisorโs calendar
- Conduct outbound calls through Dialpad
- Use the correct script for each client category and outreach campaign
- Maintain natural, confident conversations while following approved messaging
- Document call outcomes, client responses, and follow-up requirements
- Review call recordings and apply feedback to improve performance
- Maintain accurate client lists, appointment logs, and tracking spreadsheets
- Organize outreach activity by campaign and client type
- Track outstanding callbacks and follow-up appointments
- Provide regular updates on calling activity and scheduled appointments
- Deliver task-specific business support services to improve client efficiency, service delivery, or operational functions
Requirements:
- Proven outbound calling or appointment-setting experience required
- Strong phone-based customer service experience required
- Excellent spoken and written English required
- Ability to follow multiple scripts accurately required
- Experience handling routine objections and securing appointments strongly preferred
- Financial-services or insurance-agency experience preferred
- Dialpad or similar calling-platform experience preferred
- Spreadsheet and client-record management experience preferred
- Confident and experienced with outbound phone communication
- Excellent listener with natural rapport-building ability
- Highly organized and attentive to details
- Coachable and quick to implement feedback
- Comfortable handling objections without becoming overly scripted
- Dependable, consistent, and accountable for results
- Knowledge of Dialpad preferred
- Knowledge of Google Sheets / Microsoft Excel required
- Knowledge of email and calendar platforms required
- Knowledge of client tracking / CRM systems required
- Availability for 20 contracted hours per week, Monday through Friday
- Availability during flexible EST business hours
- Ability to work as an independent contractor under a Master Services Agreement and Statement of Work
Benefits:
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- Potential to increase contracted hours as responsibilities expand
View description - by Remote Rocketship๐ Remoteโ Posted 19 days ago๐ Remoteโ Posted 19d agoJob Description:
- Handle incoming calls
- Schedule and reschedule appointments
- Manage patient inquiries
- Coordinate intake and conduct follow-ups
- Verify patient insurance eligibility and benefits
- Submit prior authorization requests and follow up on pending approvals
- Submit insurance claims
- Monitor claim status and follow up on unpaid or denied claims
- Assist with accounts receivable
- Maintain accurate patient records
- Assist with clinical documentation and medical scribing
- Manage electronic health records
- Contact former or prospective patients
- Support patient re-engagement
- Assist with appointment setting and follow-up
Requirements:
- Hands-on experience working in healthcare, behavioral health, mental health, psychiatry, or a related medical setting
- Experience with relevant healthcare workflows, depending on the position
- Familiarity with EHR and practice management systems such as SimplePractice, ICANotes, TherapyNotes, Tebra, or similar platforms
- Experience using insurance portals, phone systems, and other healthcare administrative tools is an advantage
- Strong written and spoken English
- Warm, professional communication style for patient-facing roles
- Excellent attention to detail and organizational skills
- Ability to follow established workflows
- Ability to handle confidential patient information responsibly and follow privacy requirements
- Reliable and self-motivated
- Comfortable working independently in a remote environment
Benefits:
- Competitive hourly rate
- On-time payments, every time
- Payments processed via Wise
- Direct client training provided
- Dedicated Account Manager as your point of contact
- Stable, long-term placement with a growing U.S.-based company
- Exposure to a wide range of modern SaaS platforms
- Potential for increased responsibilities as the company scales
- Tenure recognition for long-term team members
- Clear escalation paths
- 100% remote โ work from home
- Supportive team culture across all accounts
- Potential for increased hours or additional accounts based on performance
- Build your U.S. industry experience
- Exposure to multiple practice types and platforms
- Strengthen your resume with verified, legitimate U.S. client experience
- Recognition for loyalty and long-term growth
- HuddleMate - Answer every question in your next interview or meeting
View description - by Remote Rocketship๐ Remote๐ Remote, Illinoisโ Posted 20 days ago๐ Remote๐ Remote, Illinoisโ Posted 20d agoJob Description:
- Manage and update the content calendar
- Coordinate with freelance writers and contributors
- Schedule interviews and follow-ups
- Upload and format articles in CMS, such as WordPress
- Proofread basic content before publication
- Manage email inbox and organize communications
- Maintain Google Drive/Notion systems
- Prepare meeting notes and summaries
- Track invoices and contributor payments
- Schedule posts across social platforms
- Assist with captions and hashtags
- Monitor comments and messages
- Track engagement analytics
- Research potential brand partnerships
- Assist in outreach emails
- Maintain media contact databases
Requirements:
- 1+ year experience as a Virtual Assistant, Admin Assistant, or similar role
- Excellent written and verbal English
- Strong organizational and time-management skills
- Experience with Google Workspace
- Experience with Canva
- Experience with social media platforms
- Experience with WordPress or similar CMS
- Ability to work independently and meet deadlines
- Background in fashion, media, marketing, or digital publishing (bonus)
- Basic SEO knowledge (bonus)
Benefits:
- Remote, flexible role
- Growth potential
- SView description - by EchoJobs๐ Remote๐ Nicaragua,โ Posted 8 days ago๐ Remote๐ Nicaragua,โ Posted 8d ago
Medical Virtual Assistant at Sur Global Services
- IView description - by The SaaS Jobs Board๐ Remote๐ Midrand, Gauteng, South…โ Posted 16 days ago๐ Remote๐ Midrand, Gauteng, South Africaโ Posted 16d ago
Company Description
About Africa Talent
Africa Talent by Deloitte (Africa Talent) is a standalone division of Deloitte, owned by Deloitte Africa and Deloitte Netherlands, based in South Africa. Our goal is to meet the growing demand for Talent in Africa and Europe; by recruiting and developing Talent throughout Sub Saharan Africa to service the diverse needs and to enable projects at our clients. Talent employed will have the full experience of Deloitte, while getting both international and local exposure to a diverse set of clients, working remotely from Africa. ย It will take advantage of the demographic reality of Africa as a future source of talent for both Africa and Europe and at its core, the goal is to create employment in Africa and invest in African talent.
The ethos of our organisation is characterised by vision, purpose beyond profit and an appetite to innovate and deliver creative, high impact solutions to client challenges.
Every day, your work will make an impact that matters, while you thrive in a dynamic culture of inclusion, collaboration, and high performance. As the undisputed leader in professional services, Deloitte โ Africa Talent - is where you will find unrivalled opportunities to succeed and realize your full potential.ย
Job Description
Are you a proactive Executive Assistant with a passion for excellence and stakeholder engagement? Do you thrive in fast-paced, virtual environments and enjoy building strong professional relationships across borders?
We are actively looking for standout Executive Assistant withย 3โ5 years of executive support experienceย to join our dynamic, international team. This is more than just a calendar and inbox job โ we want someone who understands the bigger picture. Someone whoโs ready to bring sharp business acumen, confident communication, and next-level organisation to the table.What you would do:
- ย Provide high-level virtual support to senior stakeholders based in the Netherlands.
- Proactively manage schedules, meetings, and priorities
- Build trust through clear communication and a strong understanding of stakeholder needs.
- Support projects and help drive business outcomes with a strategic mindset
- Provide high-level virtual support to senior stakeholders based in the Netherlands.
- Proactively manage schedules, meetings, and priorities
- Build trust through clear communication and a strong understanding of stakeholder needs.
- Support projects and help drive business outcomes with a strategic mindset
How do you do this:
- Managing complex (international) calendar scheduling.
- Initiating and managing client ย acceptance procedures (KYC) for client-related projects.
- Monitoring work in progress and ensuring timely invoicing.
- Maintaining contacts with internal and external stakeholders.
- Organizing internal and external events.
- Booking travel arrangements.
- Reviewing documents for importance, priority, and required follow-up.
- Handling correspondence;
- Providing substantive support (e.g. in the areas of project/sales);
Why you will Love It Here:
- Hybrid working model - 3 days in the office per week
- Be part of a supportive, ambitious team
- Grow your skills throughย ongoing personal development.
- Gain exposure to international business environments.
- Make a real impact every day.
Qualifications
- 3โ5 years of experience as an Executive Assistant (virtual experience a plus)
- A genuine understanding of stakeholder engagement and how to add value.
- A proactive attitude โ you anticipate, act, and solve before being asked.
- An interest in business, strategy, and continuous learning
- Engagementย support experience
- International, remote, or virtual executive support experience preferred.
Additional Information
We are always interested in talking with professionals about their next career experience. If you have a passion for learning from talented people and benefit from the support of a global organization and network, apply online now.
If you believe that you meet most of the criteria above, we encourage you to apply. Deloitte is an equal opportunities employer and will ensure any reasonable accommodations are implemented as part of the recruitment and selection process.
At Africa Talent by Deloitte, we want everyone to feel they can be themselves and to thrive at workโin every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonablyย accommodating persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.
Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive. ย Deloitte may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements.
Be careful of Recruitment Scams: Fraudsters or employment scammers often pose as legitimate recruiters, employers, recruitment consultants or job placement firms, advertising false job opportunities through email, text messages and WhatsApp messages. They aim to cheat jobseekers out of money or to steal personal information.
To help you look out for potential recruitment scams, here are some Red Flags:
- Upfront Payment Requests:ย Deloitte will never ask for any upfront payment for background checks, job training, or supplies.
- Requests for Personal Information:ย Be wary if you are asked for sensitive personal information, especially early in the recruitment process and without a clear need for it. Fraudulent links or contractual documents may require the provision of sensitive personal data or copy documents (e.g., government issued numbers or identity documents, passports or passport numbers, bank account statements or numbers, parentโs data) that may be used for identity fraud. Do not provide or send any of these documents or data. Please note we will never ask for photographs at any stage of the recruitment process.
- Unprofessional Communication:ย Scammers may communicate in an unprofessional manner. Their messages may be filled with poor grammar and spelling errors. The look and feel may not be consistent with the Deloitte corporate brand.
If you're unsure, make direct contact with Deloitte using our official contact details. Be careful not to use any contact details provided in the suspicious job advertisement or email.
At Deloitte, we want everyone to feel they can be themselves and to thrive at workโin every country, in everything we do, every day.ย We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities.
We are committed to employment equity and building a diverse and inclusive workplace across the African continent. Our recruitment processes are aligned with our Employment Equity Plan and the principles of the Employment Equity Act. Preference may be given to candidates from designated groups.
We actively support the inclusion of people with disabilities and embrace neurodiversity in the workplace. We recognise and value the unique strengths that neurodivergent individuals bring, and we are committed to creating an environment where everyone can thrive.
If you require reasonable accommodations in relation to your disability and neurodiverse needs during the recruitment process, please let us know. We are happy to make adjustments to suit your individual needs.
- HuddleMate - Answer every question in your next interview or meeting
- FView description๐ Remote๐ Worldwideโ Posted 18 days ago๐ Remote๐ Worldwide\โ Posted 18d ago
About FreedUp
FreedUp places talented Executive Assistants with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our EAs, we aim to be one of the best US companies for LATAM and Filipino talent, with a supportive environment and real room to grow.
About the role
Weโre looking for an Executive Assistant with a marketing or communications background to support a US-based founder. Youโll be part EA, part marketing partner. Youโll help manage the founderโs LinkedIn presence and outreach, support media and PR efforts, and over time take ownership of their calendar and weekly planning. This role suits someone who enjoys writing, is organized, and wants to grow into a true โsecond brainโ for a busy executive.
Compensation: 800 to 1,500 (Depends on Experience)
Location: Remote
What youโll do
โข Manage LinkedIn content and outreach: learn the founderโs voice, draft and schedule posts, comment on relevant posts, and handle LinkedIn messages and prospect follow-ups.
โข Support media outreach: help draft pitches and press materials, track outreach, and follow up with media contacts.
โข Own calendar and task management: maintain the founderโs weekly planning system, time-block their schedule, and keep priorities on track.
โข Help recruit freelance contractors: post roles, screen applicants and schedule interviews.
โข Triage the inbox, prepare meeting briefs and keep notes and follow-ups organized.
Our hiring process
1. Apply online
2. Record a short Loom video introducing yourself
3. Interview with our recruiting team
4. Complete a work evaluation (including a short LinkedIn writing task)
5. Final interview with the client
Must-haves
โข A background in marketing, communications, PR or advertising, through a degree or work experience. A marketing degree is a strong plus.
โข At least 3 years of experience as an Executive Assistant, Virtual Assistant or in a similar support role.
โข Excellent written and spoken English (C1 or above).
โข Strong writing skills and the ability to adapt to someone elseโs voice and tone.
โข Experience managing calendars, inboxes and competing priorities.
Nice-to-haves
โข Experience managing LinkedIn or other social media for a founder or brand.
โข Media relations or PR experience, such as pitching journalists or writing press releases.
โข Experience recruiting or coordinating freelancers.
โข Familiarity with Google Workspace, LinkedInโs post scheduler, Canva and a CRM such as HubSpot.
โข Compensation in USD
โข Year-end bonus, plus other applicable bonuses
โข Health insurance allowance
โข PTO + Holidays
โข Training and ongoing support from the FreedUp team
- FView description๐ Remote๐ Worldwideโ Posted 18 days ago๐ Remote๐ Worldwide\โ Posted 18d ago
About FreedUp
FreedUp places talented Executive Assistants with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our EAs, we aim to be one of the best US companies for LATAM and Filipino talent, with a supportive environment and real room to grow.
About the role
Weโre looking for an Executive Assistant with a marketing or communications background to support a US-based founder. Youโll be part EA, part marketing partner. Youโll help manage the founderโs LinkedIn presence and outreach, support media and PR efforts, and over time take ownership of their calendar and weekly planning. This role suits someone who enjoys writing, is organized, and wants to grow into a true โsecond brainโ for a busy executive.
Compensation: 800 to 1,600 (Depends on Experience)
Location: Remote LATAM
What youโll do
โข Manage LinkedIn content and outreach: learn the founderโs voice, draft and schedule posts, comment on relevant posts, and handle LinkedIn messages and prospect follow-ups.
โข Support media outreach: help draft pitches and press materials, track outreach, and follow up with media contacts.
โข Own calendar and task management: maintain the founderโs weekly planning system, time-block their schedule, and keep priorities on track.
โข Help recruit freelance contractors: post roles, screen applicants and schedule interviews.
โข Triage the inbox, prepare meeting briefs and keep notes and follow-ups organized.
Our hiring process
1. Apply online
2. Record a short Loom video introducing yourself
3. Interview with our recruiting team
4. Complete a work evaluation (including a short LinkedIn writing task)
5. Final interview with the client
Must-haves
โข A background in marketing, communications, PR or advertising, through a degree or work experience. A marketing degree is a strong plus.
โข At least 3 years of experience as an Executive Assistant, Virtual Assistant or in a similar support role.
โข Excellent written and spoken English (C1 or above).
โข Strong writing skills and the ability to adapt to someone elseโs voice and tone.
โข Experience managing calendars, inboxes and competing priorities.
Nice-to-haves
โข Experience managing LinkedIn or other social media for a founder or brand.
โข Media relations or PR experience, such as pitching journalists or writing press releases.
โข Experience recruiting or coordinating freelancers.
โข Familiarity with Google Workspace, LinkedInโs post scheduler, Canva and a CRM such as HubSpot.
โข Compensation in USD
โข Year-end bonus, plus other applicable bonuses
โข Health insurance allowance
โข PTO + Holidays
โข Training and ongoing support from the FreedUp team
- IView description - by The SaaS Jobs Board๐ Gurgaon, Indiaโ Posted 21 days ago๐ Gurgaon, Indiaโ Posted 21d ago
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the worldโs most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
We are seeking a proactive and highly organised Executive Assistant to support the Executive Director, Advisory Division at AECOM India. The role will help drive the EDโs priorities, coordinate with internal teams and ensure effective planning, communication and follow-through.
ย Key Responsibilities
- Support the Executive Director in planning, tracking and driving key priorities, team agenda and action items.
- Coordinate with Advisory team and other internal functions to obtain updates, follow up and ensure timely closure of actions.
- Manage the EDโs calendar, including meetings, travel, appointments and scheduling priorities.
- Prepare meeting agendas, collate pre-reads, record key decisions and circulate concise action trackers.
- Support planning and coordination for leadership meetings, client interactions, workshops and team events.
- Handle routine administrative requirements with discretion, responsiveness and attention to detail.
Qualifications
- Graduate in Commerce, Arts, Management or a related discipline from Delhi University or another reputed institution.
- Up to 2 years of relevant work experience; strong fresh graduates may also be considered.
- Excellent written and verbal communication skills, with strong command of English.
- Professional maturity, confidentiality and ability to work effectively with senior leadership and cross-functional teams.
Additional Information
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOMย
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,ย well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.ย
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clientsโ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle โ from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.ย
What makes AECOM a great place to workย
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, youโll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career youโve always envisioned. Here, youโll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.ย
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.ย
- HuddleMate - Answer every question in your next interview or meeting
- IView description - by The SaaS Jobs Board๐ Delhi, Indiaโ Posted 30 days ago๐ Delhi, Indiaโ Posted 30d ago
Company Description
Who we are
As a global law firm our work spans jurisdictions, cultures, and languages โ and so do our people.ย
Our culture is collaborative and inclusive โ where diverse perspectives are recognised and valued. Where performing to your highest ability, unlocks equal access to opportunities to learn, thrive and grow.ย ย
We combine deep legal expertise and commercial intelligence to grow, transform, protect, and defend our clients' businesses, across every critical moment.ย
We operate in the sectors and regions that matter to our clients. With forward-thinking insights and innovative, tech-enabled solutions that combine deep knowledge of their sectors and markets.ย
Youโll build connections and work with colleagues as one global team. Youโll unlock opportunities for clients, across borders, cultures, legal and commercial disciplines.ย
Join us to work with colleagues as one global team โ empowering each other to be exceptional and create advantage for our clients.ย
Our India team is a well-established and integral part of the firmโs global operations, delivering high-value support across a wide spectrum of functions. With over 800 business professionals based in Gurugram and Hyderabad, weโve been driving operational excellence and innovation for more than 15 years.ย
We contribute to global success in areas such as Information Technology, Finance, Human Resources, Risk & Compliance, Legal Support, Research & Knowledge, Document Production, Virtual Executive Assistance, Programme Management, Client & Market Development, and Continuous Improvement.ย
ยJob Description
The role
The Global Business Support (GBS) function provides high-quality support to Clifford Chance offices worldwide through its various teams, including Document Production, Design Studio, Virtual Assistants, and World Firm EAs.
As a virtual Executive Assistant (EA), you will provide dedicated support to allocated GBS stakeholders, assisting with a range of executive and administrative tasks. The role is primarily US hours but requires flexibility, spanning early mornings and afternoons/ afternoons and evenings/ evenings and night. Adjustments to working hours may be expected upon reasonable request.
Who you will work with
You will report to the Operations Lead, Virtual Assistant (VA) Team, while working collaboratively with colleagues across London, Delhi, Hyderabad, Newcastle, and Warsaw, ensuring a seamless delivery of service across locations.
What you will be responsible for
You will be responsible for providing comprehensive executive assistance to your assigned stakeholders.
What you will do
As an EA, you will provide executive assistance and support to the allocated Stakeholders, including, and not limited to:
- Inbox Management: Prioritise and streamline email correspondences, keeping the inbox organised and junk-free. File emails systematically to prevent overflow and ensure easy retrieval. Respond on behalf of the stakeholder when required.
ย - Calendar & Meeting Management: Proactively plan and manage dynamic calendars, resolving scheduling conflicts efficiently. Arrange meeting logistics, including agendas, pre-reads, and coordination. Attend meetings, take minutes, and circulate action points in a timely manner.
ย - Travel Management: Organise comprehensive travel itineraries, including flights, rail, taxis, hotels, visas, and travel insurance. Ensure calendars are updated with logistical details and maintain structured travel records.
ย - Expense & Budget Management: Accurately and promptly submit claims (expenses, mileage, etc.) with quick turnaround times. Assist with invoice processing, purchase orders, and budget tracking as required and delegate to Administrative Assistants appropriately.
ย - Documentation & Data Management: Prepare and maintain accurate documentation, including reports, presentations, and correspondences. Manage document control via iManage and other relevant platforms, ensuring efficient record-keeping.
ย - Project Coordination: Support stakeholders by researching, compiling, and analysing project data. Draft and review status reports, escalate risks and issues, and monitor project milestones. Make informed decisions independently to meet critical deadlines.
ย - Confidentiality & Integrity: Maintain the highest level of discretion and professionalism. Adhere to policies, procedures, and regulatory requirements while fostering trust and reliability in stakeholder interactions.
ย - Collaboration & Team Engagement: Work closely with stakeholders, ensuring seamless communication. Actively contribute to the VA Team in all offices, assist in onboarding new team members, and provide absence cover when needed.
ย - Ad-Hoc Support: Assist with various ad-hoc tasks, including onboarding new hires, managing distribution lists, organising off-sites and team gatherings, and supporting stakeholder upskilling initiatives.
ย
Qualifications
Your experience
Qualifications & Experience
- Bachelorโs degree required; Masterโs/MBA from a reputed institute preferred.
- 8+ years of experience, preferably in a multinational organisation with cross-cultural exposure.
- Proven experience supervising teams in a professional services environment, with a strong focus on service delivery and performance management.
- Prior experience supporting senior leadership, including minute-taking, presentation creation, and managing Excel-based reports.
- Project management experience is desirable; coaching will be provided if needed.
Stakeholder Management
- Strong stakeholder management skills, with the ability to influence and challenge at all levels.
- Comfortable working across international, regional, and local contexts.
- Structured and strategic approach to balancing long-, medium-, and short-term team priorities.
- Strong organisational and delegation skills.
Communication & Collaboration
- Flexible and effective communicatorโboth verbal and written.
- Maintains regular and transparent communication with managers and colleagues.
- Approachable, helpful, and adaptable in a dynamic team environment.
Analytical & Problem Solving
- Strong analytical skills, with the ability to gather, interpret, and present data insights.
- Excellent problem-solving ability; capable of breaking down complex issues and identifying solutions.
- Makes sound decisions based on available information or guidance.
- Proactively identifies opportunities to improve service quality based on stakeholder feedback.
Work Ethic & Professionalism
- Demonstrates resilience and the ability to manage competing deadlines under pressure.
- Quick learner with a proactive, results-driven mindset.
- Able to manage workload independently and as part of a team.
- Exceptional attention to detail in all tasks and deliverables.
- Confident handling new and unfamiliar situations.
ย
Additional Information
How we will support you
From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.
Equal opportunitiesย
At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.ย
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.ย This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.ย ย ย
We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.ย
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.ย ย
Find out more about our inclusive culture here.ย
- Inbox Management: Prioritise and streamline email correspondences, keeping the inbox organised and junk-free. File emails systematically to prevent overflow and ensure easy retrieval. Respond on behalf of the stakeholder when required.
View description - by Remote Rocketship๐ Remote๐ Remote, Californiaโ Posted 17 days ago๐ Remote๐ Remote, Californiaโ Posted 17d agoJob Description:
- Support the firm's day-to-day administrative and operational functions
- Manage and maintain software platforms and technology accounts, including Clio, Westlaw, and other legal technology systems
- Administer software accounts, renewals, user access, and vendor coordination
- Manage the firm's Registered Agent relationship and maintain related records and documentation
- Monitor business insurance policies and ensure required coverage remains current
- Track insurance renewal dates and coordinate with insurance providers or brokers
- Maintain records related to licenses, registrations, insurance, and other firm requirements
- Provide administrative support throughout recruiting, including interview coordination, candidate communication, and hiring activities
- Support employee onboarding and offboarding
- Assist with day-to-day employee administration and employee-related needs
- Support employee turnover by coordinating administrative and operational tasks
- Maintain organized employee and operational records
- Coordinate with firm leadership on administrative and operational matters
- Identify and address operational needs proactively and ensure follow-through
- Support the firm and managing partner with other administrative and operational duties
Requirements:
- Prior experience in office management, legal operations, business operations, or a similar administrative role
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities, deadlines, renewals, and administrative processes
- Strong follow-through and ability to work independently
- Professional written and verbal communication skills
- Ability to handle confidential employee and business information appropriately
- Comfortable working across a variety of operational, administrative, and employee-related responsibilities
- Proactive approach to identifying and resolving administrative and operational needs
- Proficient interpersonal relations and communicative skills
- Write routine reports and correspondence
- Meet daily, weekly, monthly, quarterly, yearly and other deadlines consistently
- Work under pressure with changing, ambiguous priorities
- Experience working in a law firm or professional services environment (preferred)
- Familiarity with legal technology platforms, particularly Clio and Westlaw (preferred)
- Communicate effectively and promptly to clients or employees of the organization
- Ability to work overtime occasionally at the last minute
Benefits:
- Medical
- Dental
- Vision
- 401k
- Flex PTO
View description - by Remote Rocketship๐ Remoteโ Posted 18 days ago๐ Remoteโ Posted 18d agoJob Description:
- Manage a complex, rapidly changing calendar around the CEOโs highest priorities
- Coordinate select personal scheduling, travel, logistics, expenses, and administrative needs
- Maintain systems for commitments, follow-ups, and deadlines
- Help prioritize the CEOโs daily and weekly attention
- Anticipate meetings and decisions and prepare the CEO
- Manage and triage the CEOโs inbox, draft responses, and route requests
- Track commitments and ensure follow-through
- Coordinate meetings and follow-ups with health plan executives and key partners
- Prepare context and materials for important conversations
- Coordinate board meetings, materials, scheduling, and logistics
- Support senior leadership recruiting, including interviews, candidate communication, and references
- Support company culture, celebrations, offsites, gatherings, birthdays, and work anniversaries
- Report to the CEO
- Attend and support at least two company events per year
Requirements:
- Experience supporting a CEO, founder, or senior executive in a fast-moving organization
- Exceptional organization, judgment, discretion, and attention to detail
- Excellent written and verbal communication
- Proactive problem-solving and ability to anticipate needs
- Confidence interacting with employees, executives, board members, investors, candidates, and partners
- Persistent follow-through and comfort respectfully pushing the CEO when needed
- Warmth, hospitality, and an instinct for facilitating connection rather than gatekeeping access
- Ability to work 8:30amโ5pm in the local time zone
- Must be eligible for employment in the United States, as Flourish Health participates in E-Verify
Benefits:
- 401(k) matching
- Home Office Stipend
- Paid Time Off
- Medical, Dental, and Vision Insurance
- Remote work arrangement
- HuddleMate - Answer every question in your next interview or meeting
View description - by Remote Rocketship๐ Remote๐ Remote, Arizonaโ Posted 27 days ago๐ Remote๐ Remote, Arizonaโ Posted 27d agoJob Description:
- Support Senior-Level Management and C-Suite Executives
- Perform high-volume scheduling, meeting/event planning, and travel itinerary coordination
- Serve the organization and outside constituencies
- Act as project manager for special projects, including planning and coordinating presentations and disseminating information
- Handle and route confidential and non-routine documents and information
- Work flexible hours, including weekends as needed
- Perform other duties as assigned
Requirements:
- Proven excellence in an Executive Assistant role supporting senior-level management and C-Suite Executives
- Articulate written and verbal communication
- Ability to organize and manage multiple priorities
- Flexibility to work long hours
- Ability to work at a high level of proficiency with little supervision
- Clever, resourceful, independently driven, assertive, organized, and able to make well-thought-out decisions
- High energy with the ability to output and prioritize large volumes of information
- Ability to work flexible hours and weekends as needed
- Willingness to work overtime
Benefits:
- Performance-based rewards based on stellar individual and team contributions
- Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
- Family resources
- EAP counseling sessions
- Access to Headspaceยฎ
- Backup child and elder care
- Maternity/paternity leave
- Professional development programs
- On-demand virtual leadership and development courses through DaVitaโs online training platform StarLearning
- CView description - by The SaaS Jobs Board๐ United Statesโ Posted 5 days ago๐ United Statesโ Posted 5d ago
Be part of the team that defends the networks the world depends on
Corelight defends the worldโs most sensitive networksโfrom global commerce to national defenseโquietly, relentlessly, and with resolve. As cyber threats grow faster and smarter, we serve as the trusted force behind network resilience, putting elite defense within reach.
By transforming digital footprints from physical, virtual, and cloud networks into actionable insights, we empower defenders to illuminate blind spots and stay ahead of an evolving threat landscape. Built on open-source innovations and fueled by industry leading agentic AI technology, Corelight helps teams to detect advanced threats and close cases with unprecedented clarity and precision.
About the Role
We're looking for an exceptional Senior Executive Assistant to partner closely with our CEO and help maximize his impact across Corelight. This is an opportunity for someone who thrives in a fast-paced environment, takes pride in exceptional execution, and brings the judgment, adaptability, and discretion needed to support a dynamic executive leadership team.
Beyond managing the day-to-day, you'll play an important role in how our executive team operates, from driving effective meeting rhythms and coordinating key initiatives to leading and developing our administrative team. We're looking for someone who anticipates needs, takes ownership, and brings the confidence and emotional intelligence to serve as a trusted partner to our CEO.
What You'll Do
- Own and optimize the executive team's operating model, from staff meetings and QBRs to Board meetings, ensuring information flows smoothly and meetings are purposeful, efficient, and decisions and follow-ups are tracked through completion.
- Own the planning and execution of key executive meetings, Board meetings, and large-scale internal events, including company-wide gatherings such as Corelight Connect, executive offsites, and leadership retreats, ensuring seamless coordination and an exceptional attendee experience.
- Lead the planning and execution of internal initiatives and events, including Board meetings, executive retreats, All Hands, and cross-functional projects. Bring structure, attention to detail, and consistent follow-through.
- Lead, hire, and develop the administrative team, establishing strong collaboration, clear ownership, and consistent execution across the organization.
- Proactively manage the CEO's calendar, travel, and priorities with strategic foresight and minimal oversight. Anticipate needs, navigate competing demands, and keep the CEO focused on what matters most. Provide calendar assistance to the CFO and CSO as needed.
- Serve as a trusted extension of the CEO, building connections across the organization, representing Corelight professionally with external stakeholders, and providing thoughtful feedback and perspective when appropriate.
- Identify opportunities to improve executive productivity and administrative workflows, including practical applications of AI and technology.
- Travel at least quarterly to support executive meetings, events, and business priorities.
What You'll Bring
- 7+ years of progressively responsible experience as an Executive Assistant, including experience supporting a CEO or comparable C-suite executive.
- Proven ability to operate independently, prioritize strategically, and maintain composure under pressure.
- Experience working with Boards of Directors, Customer Advisory Boards, or other high-touch external stakeholder groups.
- High emotional intelligence and the ability to navigate sensitive situations with discretion, sound judgment, and professionalism.
- Strong organizational and project management skills, with exceptional attention to detail and follow-through.
- A proactive, adaptable approach to executive support, with the confidence to anticipate needs, communicate directly, and offer constructive feedback.
- High proficiency with Google Workspace (Docs, Sheets, Calendar, Slides), Slack, and Confluence, along with practical experience using AI tools to improve productivity and efficiency.
- Experience with Salesforce preferred.
- Previous experience managing and developing Executive Assistant teams preferred.
Notice of Pay Transparency:
Compensation Range $145,000โ$175,000 USD
The compensation for this position may vary depending on factors such as your location, skills and experience. Depending on the nature and seniority of the role, a percentage of compensation may come in the form of a commission-based or discretionary bonus. Equity and additional benefits will also be awarded.Why Join Us?
Fueled by investments from top-tier venture capital organizations such as Crowdstrike, Accel and Insight, Corelight is one of the fastest growing network detection and response platforms in the industry. Our passionate team thrives in a collaborative, inclusive, and geographically distributed culture. We embrace diverse perspectives, neurodiversity, curiosity and low ego results - fostering an environment where every innovator can solve the toughest challenges in cybersecurity and contribute their best work.
We are looking forward to meeting you. Check us out at www.corelight.com
- WView description - by EchoJobs๐ Remote๐ Nava, Coahulia, Mexico,โ Posted 6 days ago๐ Remote๐ Nava, Coahulia, Mexico,โ Posted 6d ago
Senior Executive Assistant at Worley
- HuddleMate - Answer every question in your next interview or meeting
- CView description - by EchoJobs๐ Remote๐ San Diego, CA,โ Posted 8 days ago๐ Remote๐ San Diego, CA,โ Posted 8d ago
Executive Assistant & Office Manager at CourtAvenue
- NView description - by EchoJobs๐ Remote๐ Singapore,โ Posted 10 days ago๐ Remote๐ Singapore,โ Posted 10d ago
Executive Assistant & Office Manager at Nebius AI
- SView description - by The SaaS Jobs Board๐ Arlington, VA, USAโ Posted 17 days ago๐ Arlington, VA, USAโ Posted 17d ago
About Shift5
Shift5 is building the data platform for onboard operational technology (OT). We deliver cybersecurity, predictive maintenance, and compliance capabilities that enable defense and commercial fleets to operate with greater readiness, resilience, and mission assurance.
We are seeking a mission-aligned Executive Assistant to support our Executive Leadership team.
What Youโll Do
- Manage complex calendars, prioritize engagements, and coordinate internal and external stakeholders across the executive team
- Handle sensitive and confidential information with discretion and sound judgment
- Coordinate, set up, and prepare for onsite engagements, executive visits, and high-profile meetings
- Manage expense reporting and reconciliation with accuracy and timeliness
- Serve as a trusted point of contact for internal and external communications, drafting and refining executive correspondence as needed
- Proactively anticipate scheduling conflicts, resolve constraints, and oversee domestic and international travel logistics
- Prepare briefing materials and ensure leaders are fully equipped for high-impact meetings
- Track action items and follow-ups across executive forums, including board meetings and leadership offsites
- Drive process improvements that streamline executive workflows, enhance organization, and strengthen cross-functional coordination
- Maintain structured systems to track priorities, commitments, and strategic initiatives
What Success Looks Like
- Executives operate with clarity and minimal administrative friction
- Calendars are optimized around strategic priorities
- Key meetings are well-prepared and well-documented
- Leadership communication flows smoothly across teams
- Operational discipline improves across the executive function
What Weโre Looking For
- 5+ years of experience supporting C-level or senior executive leaders
- Experience supporting multiple executives simultaneously
- Proficiency in Expensify, Monday.com, and modern collaboration tools (Google Workspace, Slack, etc.)
- Strong organizational and prioritization skills in high-growth environments
- Exceptional written and verbal communication skills
- High level of discretion and professional judgment
- Ability to operate independently and anticipate needs
- Experience with Google Workspace, Slack, calendar management tools, and collaboration platforms
- Experience in defense-tech, SaaS, or high-growth startup environments preferred
Compensation & Benefits
Compensation & Benefits:
- Base Salary: $85,000 - $120,000
- Bonus program and equity in a fast-growing startup
- Competitive salary and stock options in a fast-growing startup
- Employer-paid medical, dental and vision coverage
- Health Savings Account with annual employer contributions
- Life Insurance
- Uncapped paid time off policy
- Flexible work & remote work policy
- Tax-deferred public transit benefits with Metro SmartBenefits (DC/MD/VA)
Equal Opportunity Employer
Shift5 is committed to equal employment opportunity and affirmative action. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.
Privacy Policy and Notice for Shift5, Inc. Job Applicants, Employees & Contractors
- JobCopilot - Get 10x more Job Interviews
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 3 days ago๐ Remote๐ Remote, Anywhereโ Posted 3d ago
The Administrative and Student Accounts Virtual Assistant will manage student invoicing, account credits, payment tracking, and documentation across multiple financial management services. Responsibilities include responding to student and family inquiries, supporting onboarding, maintaining spreadsheets and account records, and organizing administrative files. The role will also assist with routine workflow improvements and light social media tasks during available downtime. Strong Excel skills, accuracy, organization, written English, and dependable follow through are essential.
- WView description - by Brenxor๐ Remote๐ Philippines Remoteโ Posted 28 days ago๐ Remote๐ Philippines Remoteโ Posted 28d ago
We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise inย operations managementย to join our client's team and take their operations to the next level.
In this role, you will be responsible for performing various tasks, including:Manage end-to-end order fulfillment, including customer POs, EDI orders, inventory allocation, shipping, delivery, invoicing, and issue resolution;Coordinate logistics across carriers, 3PLs, warehouses, manufacturers, distributors, and retailers, while identifying opportunities to reduce freight costs;Manage inventory, demand forecasting, production planning, and purchasing for finished goods, ingredients, and packaging;Manage supplier relationships and POs, including pricing, MOQs, lead times, and delivery requirements;Analyze COGS, landed costs, freight, pricing, margins, inventory, and other operational data to support business decisions;Build and maintain forecasts, financial models, and reporting for management;Support accounting operations including AP/AR, inventory accounting, POs, invoice matching, and reconciliations;Use AI tools such as ChatGPT and Claude to improve workflows, analyze data, automate repetitive tasks, and solve operational problems;Develop and maintain SOPs and continuously identify opportunities to improve and automate processes;Maintain food safety, quality, traceability, and compliance documentation and coordinate issue resolution with suppliers and manufacturers;Work proactively to identify operational risks, resolve issues, and keep processes running smoothly;Learn and navigate new systems independently and continuously improve operational efficiency;Systems: strong proficiency with Google Workspace, Google Sheets, Excel, QuickBooks, Salesforce, and EDI systems. Experience with inventory, shipping, retailer/distributor, 3PL, and CPG systems is preferred;
RequirementsPrevious experience in operations management, or similar role; Experience working with Acumatica ERP (or another ERP platform) and Shopify; Strong Excel or Google Sheets skills, including Pivot Tables, formulas, and data analysis; Strong technical aptitude and the ability to learn new systems quickly; Excellent problem-solving and troubleshooting skills; Experience coordinating with software vendors or third-party support teams; Strong organizational skills with exceptional attention to detail; Ability to create and maintain clear documentation and SOPs; Strong written and verbal English communication skills; Ability to work independently and proactively manage priorities after onboarding; Availability to occasionally support system updates outside regular business hours;
BenefitsWork from home;Payment in dollars per working hour (30-hour week);Starting salary betweenย 6$ - 12$ย per hour depending on your experience, with room for raises based on performance;A workplace that values its people;Professional development opportunities to grow your career;Be part of a supportive team that values your input and achievements;Referral bonus:ย If you refer a candidate, you will receive a $50 bonus once theyโre hired by one of our clients;Remember to upload your data in English, please. Including your resume.
- WView description - by Brenxor๐ Remote๐ Colombiaโ Posted 28 days ago๐ Remote๐ Colombiaโ Posted 28d ago
We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise inย operations managementย to join our client's team and take their operations to the next level.
In this role, you will be responsible for performing various tasks, including:Manage end-to-end order fulfillment, including customer POs, EDI orders, inventory allocation, shipping, delivery, invoicing, and issue resolution;Coordinate logistics across carriers, 3PLs, warehouses, manufacturers, distributors, and retailers, while identifying opportunities to reduce freight costs;Manage inventory, demand forecasting, production planning, and purchasing for finished goods, ingredients, and packaging;Manage supplier relationships and POs, including pricing, MOQs, lead times, and delivery requirements;Analyze COGS, landed costs, freight, pricing, margins, inventory, and other operational data to support business decisions;Build and maintain forecasts, financial models, and reporting for management;Support accounting operations including AP/AR, inventory accounting, POs, invoice matching, and reconciliations;Use AI tools such as ChatGPT and Claude to improve workflows, analyze data, automate repetitive tasks, and solve operational problems;Develop and maintain SOPs and continuously identify opportunities to improve and automate processes;Maintain food safety, quality, traceability, and compliance documentation and coordinate issue resolution with suppliers and manufacturers;Work proactively to identify operational risks, resolve issues, and keep processes running smoothly;Learn and navigate new systems independently and continuously improve operational efficiency;Systems: strong proficiency with Google Workspace, Google Sheets, Excel, QuickBooks, Salesforce, and EDI systems. Experience with inventory, shipping, retailer/distributor, 3PL, and CPG systems is preferred;
RequirementsPrevious experience in operations management, or similar role; Experience working with Acumatica ERP (or another ERP platform) and Shopify; Strong Excel or Google Sheets skills, including Pivot Tables, formulas, and data analysis; Strong technical aptitude and the ability to learn new systems quickly; Excellent problem-solving and troubleshooting skills; Experience coordinating with software vendors or third-party support teams; Strong organizational skills with exceptional attention to detail; Ability to create and maintain clear documentation and SOPs; Strong written and verbal English communication skills; Ability to work independently and proactively manage priorities after onboarding; Availability to occasionally support system updates outside regular business hours;
BenefitsWork from home;Payment in dollars per working hour (30-hour week);Starting salary betweenย 6$ - 12$ย per hour depending on your experience, with room for raises based on performance;A workplace that values its people;Professional development opportunities to grow your career;Be part of a supportive team that values your input and achievements;Referral bonus:ย If you refer a candidate, you will receive a $50 bonus once theyโre hired by one of our clients;Remember to upload your data in English, please. Including your resume.
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- WView description - by Brenxor๐ Remote๐ Brazil Remoteโ Posted 28 days ago๐ Remote๐ Brazil Remoteโ Posted 28d ago
We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise inย operations managementย to join our client's team and take their operations to the next level.
In this role, you will be responsible for performing various tasks, including:Manage end-to-end order fulfillment, including customer POs, EDI orders, inventory allocation, shipping, delivery, invoicing, and issue resolution;Coordinate logistics across carriers, 3PLs, warehouses, manufacturers, distributors, and retailers, while identifying opportunities to reduce freight costs;Manage inventory, demand forecasting, production planning, and purchasing for finished goods, ingredients, and packaging;Manage supplier relationships and POs, including pricing, MOQs, lead times, and delivery requirements;Analyze COGS, landed costs, freight, pricing, margins, inventory, and other operational data to support business decisions;Build and maintain forecasts, financial models, and reporting for management;Support accounting operations including AP/AR, inventory accounting, POs, invoice matching, and reconciliations;Use AI tools such as ChatGPT and Claude to improve workflows, analyze data, automate repetitive tasks, and solve operational problems;Develop and maintain SOPs and continuously identify opportunities to improve and automate processes;Maintain food safety, quality, traceability, and compliance documentation and coordinate issue resolution with suppliers and manufacturers;Work proactively to identify operational risks, resolve issues, and keep processes running smoothly;Learn and navigate new systems independently and continuously improve operational efficiency;Systems: strong proficiency with Google Workspace, Google Sheets, Excel, QuickBooks, Salesforce, and EDI systems. Experience with inventory, shipping, retailer/distributor, 3PL, and CPG systems is preferred;
RequirementsPrevious experience in operations management, or similar role; Experience working with Acumatica ERP (or another ERP platform) and Shopify; Strong Excel or Google Sheets skills, including Pivot Tables, formulas, and data analysis; Strong technical aptitude and the ability to learn new systems quickly; Excellent problem-solving and troubleshooting skills; Experience coordinating with software vendors or third-party support teams; Strong organizational skills with exceptional attention to detail; Ability to create and maintain clear documentation and SOPs; Strong written and verbal English communication skills; Ability to work independently and proactively manage priorities after onboarding; Availability to occasionally support system updates outside regular business hours;
BenefitsWork from home;Payment in dollars per working hour (30-hour week);Starting salary betweenย 6$ - 12$ย per hour depending on your experience, with room for raises based on performance;A workplace that values its people;Professional development opportunities to grow your career;Be part of a supportive team that values your input and achievements;Referral bonus:ย If you refer a candidate, you will receive a $50 bonus once theyโre hired by one of our clients;Remember to upload your data in English, please. Including your resume.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 5 days ago๐ Remote๐ Remote, Anywhereโ Posted 5d ago
Maintain and enhance the clientโs Kajabi website, including landing pages, product areas, checkout flows, digital content, tagging, and access workflows. Develop Phase 2 features and troubleshoot website functionality, user access, and design issues. Manage Zapier automations, Netlify components, data workflows, and other platform integrations while using AI tools to support development. Follow technical documentation, test updates, document configurations, and communicate progress and improvement recommendations.
- 220four7VA - CPT-11661 Medicare & Health Insurance Outbound Appointment Setting Virtual AssistantView description๐ Remote๐ Remote, Anywhereโ Posted 6 days ago๐ Remote๐ Remote, Anywhereโ Posted 6d ago
The Virtual Assistant will conduct outbound calls to Medicare and health insurance leads, explain outreach purposes, assess interest, and schedule appointments with licensed representatives. This role focuses on patient, empathetic communication with seniors, handling routine questions and objections, and coordinating follow-ups or language-specific inquiries. Responsibilities also include maintaining accurate Excel lead records, tracking call outcomes and appointments, and submitting daily activity reports. The contractor may support additional seasonal insurance campaigns as trained.
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- 2View description๐ Remote๐ Remote, Anywhereโ Posted 6 days ago๐ Remote๐ Remote, Anywhereโ Posted 6d ago
The Marketing Virtual Assistant will manage social media content, scheduling, publishing, community engagement, and analytics across multiple client accounts. Responsibilities include using AI tools to prepare and refine captions, blogs, podcast content, and videos while maintaining each brandโs voice. The role also involves organizing marketing workflows, coordinating tasks and partners, supporting funnels and lead generation, and maintaining accurate records across platforms. Success requires strong writing, organization, attention to detail, and the ability to work independently with tools such as Meta Business Suite, Canva, Notion, and Google Drive.
- KView description - by Web3 Jobs๐ New York, NY, USAโ Posted 6 days ago๐ New York, NY, USAโ Posted 6d ago
About Kamino
Kamino's mission is to create liquidity and utility for every asset. We want the world's best investments to be available through the financial platforms people already trust, and we want investors to be able to borrow against what they own when they need liquidity, instead of having to sell.
Today, the most valuable assets in the world are often the least useful to own. Trillions of dollars sit in private markets, behind high minimums and holding periods that can run for years. Tokenization is starting to move these assets onto shared, programmable infrastructure, but putting an asset onchain is only the first step. To be useful, it still needs distribution, compliance, servicing, credit and liquidity.
Kamino already runs the credit and liquidity engine at scale. It is the largest credit protocol on Solana and the largest credit platform for real-world assets onchain, with more than $650 billion in cumulative transaction volume and more than $20 billion in loans originated.
Now we are building the rest of that system for institutions. Kamino recently named Yieldstreet co-founder Michael Weisz as CEO and is building a new HQ in New York, alongside the asset managers and financial platforms that will shape this market. Almost none of that market exists yet, and we intend to build it.
The opportunity
As Kamino expands from a team of about 50 people globally and builds a new HQ in New York, where the CEO will be based, his time has become one of the company's scarcest resources. We are looking for an Executive Assistant to be his partner: someone focused on making the CEO as successful as he can be and giving him as much operating leverage as possible.
In practice, that means thinking critically about how the CEO spends his time, making sure he is available for what matters most and taking as much off his plate as you can. You will become deeply embedded in the CEOโs day-to-day, learning his priorities, working >
This is not a back-office support role. Kamino runs its operations with AI agents that draft, schedule, brief and follow up. You will direct that support, check its work and supply the judgment it can't.
What you get
A front-row seat to a new market. You will see Kamino work with asset managers, financial platforms, investors and regulators to build what comes after tokenization, where Wall Street meets onchain finance.
A hand in building Kamino New York. As one of the first members of the New York team, you will find and open the office, shape how it runs and help the team grow.
Skills few people have yet. You will learn to run an executive office alongside AI agents, a way of working most companies have not reached.
A role that grows with you. The CEO has a track record of developing the people who work closest to him. Your scope can expand as quickly as you show you can take on more.
Strong pay. You will be paid respectfully, with attractive upside.
What you'll do
Calendar, inbox and the CEO's voice
Own the CEO's calendar across time zones: scheduling, prioritization, preparation time and protected time for the most important work. When it can't all fit, know which meetings can move, lay out the trade-offs and get his decision.
Manage a high-volume inbox. Answer routine correspondence directly in the CEO's voice and bring him only what he needs to see, flagged as needing a decision, his input or just his awareness.
Hold two short check-ins with the CEO each day covering what came in, what needs a decision and what moved.
Triage inbound requests, including media, podcasts, speaking invitations and introductions, and route each one to the CEO, communications or the right team.
Board and leadership meetings
Prepare board presentations and board meetings, including the CEO's quarterly updates to the foundation board.
Own the agendas for management, leadership and staff meetings. Follow up with contributors about 24 hours ahead, so each meeting starts with a full agenda and the right materials.
Coordinate investor and partner meetings and prepare the CEO for each one: who he is meeting, the goal, the agenda and any presentations.
Record decisions and action items with an owner and a date, then follow each one through to completion across the team. Do the same for the approvals, signatures and introductions that run through the CEO.
Briefs, drafts and the CEO's writing
Keep the CEO's weekly priorities list current and build his daily, weekly and monthly briefs around it.
Draft investor and partner materials and other documents for the CEO's review.
Over time, run the CEO's blog and drafting process: review drafts, check that they make sense, act on his voice-note feedback and make sure the right people see them.
Travel and client entertainment
Plan domestic and international travel and client entertainment end to end, from itineraries and reservations to backup plans and expense reporting. Think ahead about how each trip affects the CEO's schedule and preparation, and adjust in real time when plans change.
Building the New York office
Lead the search for Kamino's New York office with the CEO. Negotiate the commercial terms, then get the space furnished and set up.
Once it opens, run day-to-day office operations and vendors, keep the facilities stocked and make sure every guest is welcomed properly.
Coordinate interviews and candidate logistics with recruiters and hiring managers as the U.S. team grows.
Help new hires start well: onboarding logistics, equipment, access and first-week schedules.
Relationships and stakeholder management
Build trusted relationships with colleagues, investors, partners and other external stakeholders, serving as a reliable point of contact on the CEOโs behalf.
Keep those relationships moving: coordinate outreach and meetings, manage follow-ups, keep relationship records current in our CRM and know when the CEO needs to engage directly.
AI-native operations
Work every day with the AI agents that support the Office of the CEO. Direct their work, verify their outputs and own the quality of the result.
Build and improve practical AI workflows, lightweight agents and useful tools for recurring work, such as investor meeting preparation, relationship tracking and follow-ups.
Identify where automation saves time, test that it works reliably and apply judgment about what still needs human review.
Confidentiality and discretion
Handle confidential and market-sensitive information, including information about KMNO, with complete discretion and in line with Kamino's confidentiality and trading policies. Treat the CEO's personal information with the same care.
Maintain accurate, well-organized records and document systems for the Office of the CEO.
What success looks like
Within the first 90 days
The CEO's calendar and travel are fully in your hands, with a daily and weekly planning rhythm in place.
You handle most routine correspondence in the CEO's voice, with a clear rule for what goes to him.
The twice-daily check-in runs reliably, so nothing important waits without the CEO knowing.
The CEO's daily, weekly and monthly briefs arrive on schedule, with AI agents doing the first draft.
A working system tracks the CEO's commitments and follow-ups.
Management, leadership and staff meetings start with a full agenda, collected a day ahead.
Board and investor materials, including the CEO's quarterly updates to the foundation board, are ready on time.
A shortlist of New York office options is ready, with costs and trade-offs.
Why this role matters
Each week the CEO works across partners, investors, regulators and a growing team in several time zones. Separating the important from the urgent is critical to helping a business grow, and in this role you will do it with him every day. You will see that impact up close, multiply the CEO's time and shape how the Office of the CEO works as Kamino grows.
Who we are looking for
A senior, trusted partner and operator. You have already shown, over years with a high-performing CEO, that you can keep a demanding executive's work moving.
Required
Five or more years supporting a high-performing CEO, with hands-on ownership of responsibilities like these, from complex travel to board materials.
Expert travel planning and complex scheduling. You juggle competing calendars, time zones and last-minute changes with ease.
A proven operating system of your own that keeps an executive organized and every thread moving. You can show us the tools and processes you use and how you work day to day.
Clear, concise writing and strong presentation skills. You can learn the CEO's voice and write in it.
Sound judgment about what needs the CEO and what doesn't, and the ability to anticipate needs before they are stated.
Absolute discretion with confidential and market-sensitive information.
Willingness to work on the CEO's schedule, including early mornings, evenings and changing time zones during travel.
Strong digital fluency with Google Workspace and executive productivity tools, plus hands-on experience building AI workflows, agents or tools that improve how work gets done. You can show us what you built, explain how it works and describe the improvement it made.
Warmth and confidence with senior people inside and outside Kamino. You stay composed and good-humored when priorities shift and the structure is still being built.
Nice to have
Experience supporting board and investor relationships.
Experience opening or running an office.
Experience coordinating recruiting and onboarding at a growing company.
Familiarity with crypto, fintech or financial services.
How we will work
Direct partnership with the CEO.
High ownership, clear priorities and early flags on anything at risk, each with a recommendation.
Build the smallest useful system, test it and keep improving it.
Close collaboration with leadership, business development, operations and finance.
Kamino is an equal opportunity employer and is committed to building an inclusive workplace. Kamino does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic protected by applicable law.
When applying, mention the word CANDYSHOP to show you read the job post completely. - 2View description๐ Remote๐ Remote, Anywhereโ Posted 7 days ago๐ Remote๐ Remote, Anywhereโ Posted 7d ago
Support construction operations by managing Buildertrend and Google Drive records, including plans, specifications, contracts, daily logs, schedules, and project correspondence. Coordinate subcontractor bids, purchase orders, invoices, vendor communications, and follow-ups to keep projects moving efficiently. Track insurance certificates, lien waivers, permits, entitlements, loan requirements, and other compliance documentation. Provide executive and back-office support through priority updates, deadline management, accurate trackers, and workflow improvements.
- HuddleMate - Answer every question in your next interview or meeting
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 7 days ago๐ Remote๐ Remote, Anywhereโ Posted 7d ago
The Sleep Care Advisor engages prospective patients through phone, email, and SMS to convert interest into completed sleep test purchases or medical review submissions. Responsibilities include managing a high-volume Salesforce pipeline, conducting timely follow-ups, addressing objections, and guiding patients through the next steps in their care. The role requires accurate documentation, performance tracking, empathetic communication, and escalation of clinical or operational questions when needed. Advisors also collaborate with internal teams to improve patient engagement, workflows, and conversion outcomes.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 8 days ago๐ Remote๐ Remote, Anywhereโ Posted 8d ago
The Marketing Virtual Assistant will manage social media content calendars, create and schedule branded posts, and adapt photos, videos, and property information for multiple platforms. This role will support residential and commercial real estate marketing by producing listing graphics and content for properties throughout their sales lifecycle. Responsibilities also include monitoring engagement, responding to routine inquiries, creating short form videos, and organizing marketing assets. The ideal contractor is creative, organized, proficient with Canva and social scheduling tools, and able to work independently with strong written English.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 8 days ago๐ Remote๐ Remote, Anywhereโ Posted 8d ago
The Bilingual Administrative and Operations Coordinator will support a facility-services company with client communication, service inquiries, follow-ups, and scheduling. Responsibilities include maintaining accurate Jobber records, coordinating employees and subcontractors, reviewing job documentation, and tracking outstanding requests. The role also assists with vendor onboarding, invoicing follow-up, file organization, SOP development, and process improvements. Professional fluency in English and Spanish, strong organization, customer service skills, and experience with administrative or operations coordination are required.
- HuddleMate - Answer every question in your next interview or meeting
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 8 days ago๐ Remote๐ Remote, Anywhereโ Posted 8d ago
The Bilingual Student Operations and Administrative Virtual Assistant supports a live SAT preparation company with student operations, backend administration, and customer service. Responsibilities include reviewing diagnostics, preparing homework, tracking progress, managing records, onboarding students, and supporting mock exams. The role also involves monitoring student communications, responding to routine questions in English and Spanish, resolving common issues, and escalating complex concerns. Success requires strong Google Workspace skills, accuracy, organization, professionalism, and availability for scheduled remote shifts.
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The Acquisition & Executive Operations Assistant will conduct professional follow-ups with business owners, qualify interest in introductory conversations, schedule meetings, and maintain accurate outreach records. The role also supports acquisition administration through research, meeting briefs, correspondence, document organization, and tracking follow-up actions. Additional responsibilities include inbox and calendar management, vendor communications, invoicing follow-ups, LinkedIn relationship support, and occasional personal executive assistance. Success requires polished U.S.-focused B2B communication, strong organization, sound judgment, confidentiality, and reliable daily reporting.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 11 days ago๐ Remote๐ Remote, Anywhereโ Posted 11d ago
The Finance and Tax Support Virtual Assistant will maintain accurate business and personal financial records using QuickBooks, spreadsheets, and related systems. Responsibilities include categorizing transactions, reconciling accounts, tracking income and expenses, organizing documentation, and preparing financial summaries. The role will support tax preparation by compiling records, identifying missing information, and coordinating with accountants without providing independent tax advice. This remote contractor position requires strong attention to detail, confidentiality, organization, and independent work across approximately 10 hours per week.
- HuddleMate - Answer every question in your next interview or meeting
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 11 days ago๐ Remote๐ Remote, Anywhereโ Posted 11d ago
The part-time Administrative and Executive Assistant will support the day-to-day operations of a UK-based business remotely. Responsibilities include managing inboxes, coordinating follow-ups, maintaining records, handling invoices, and providing general administrative and executive support. The role also involves basic Xero and finance administration, compliance tracking, and safeguarding confidential client information. Success requires strong organization, written English, initiative, attention to detail, and the ability to work independently for approximately 10 hours per week.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 11 days ago๐ Remote๐ Remote, Anywhereโ Posted 11d ago
This remote Business Support VA will research probate properties and other real estate investment opportunities using approved platforms and public sources. Responsibilities include collecting and validating property data, maintaining organized Excel or Google Sheets records, cleaning lead lists, and tracking research progress. The role also supports direct mail preparation, outreach records, recurring administrative tasks, and occasional calls using established templates and processes. Success requires strong attention to detail, reliable follow through, excellent English communication, and comfort with online research, spreadsheets, and AI productivity tools.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 12 days ago๐ Remote๐ Remote, Anywhereโ Posted 12d ago
The Patient Coordinator and Medical Administrative Virtual Assistant will support a specialist dental practice with patient enquiries, appointment scheduling, confirmations, cancellations, and waitlist management. Responsibilities include coordinating referrals, following up on medical histories, consent forms, laboratory work, surgery bookings, and outstanding accounts. The role requires accurate recordkeeping, timely follow-up, professional communication with patients and healthcare stakeholders, and strict confidentiality when handling health information. Success requires empathy, organization, strong English communication, and proficiency with Halaxy, 3CX, and common office platforms.
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- 2View description๐ Remote๐ Remote, Anywhereโ Posted 12 days ago๐ Remote๐ Remote, Anywhereโ Posted 12d ago
The Virtual Assistant will support content scheduling and social media execution across Facebook, Instagram, LinkedIn, and related platforms. Responsibilities include repurposing podcast and blog content, scheduling emails, creating basic graphics, uploading YouTube content, and making WordPress updates. The role will also assist with travel CRM administration, itinerary preparation, inbox organization, and basic client email support. Success requires strong written English, organization, proofreading skills, and familiarity with tools such as Canva, ChatGPT, WordPress, and social media schedulers.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 13 days ago๐ Remote๐ Remote, Anywhereโ Posted 13d ago
The Virtual Assistant will support advertising outreach for a newspaper and entertainment publication through scripted email and Instagram messages. Responsibilities include contacting prospective advertisers, sharing campaign information, answering basic questions, and conducting timely follow-ups. The role also involves maintaining contact records, updating MailerLite campaigns, tracking responses, monitoring deadlines, and reporting outreach progress. Success requires strong written English, organization, reliability, and the ability to follow established procedures independently.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 14 days ago๐ Remote๐ Remote, Anywhereโ Posted 14d ago
The Virtual Assistant will contact existing policyholders to schedule annual reviews, consultations, and follow-ups for lapsed policies, missed payments, and account updates. Using approved scripts and Dialpad, the role will handle routine questions, address objections, and guide clients toward booking appointments with the financial advisor. Responsibilities also include maintaining calendars, client lists, spreadsheets, call records, and callback tracking while documenting outreach results accurately. Success requires confident English communication, strong organization, appointment-setting experience, and dependable performance during flexible EST business hours.
- HuddleMate - Answer every question in your next interview or meeting
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 15 days ago๐ Remote๐ Remote, Anywhereโ Posted 15d ago
The Marketing and Business Development Virtual Assistant will support community engagement, content marketing, partnership outreach, and event promotion for a relationship and emotional leadership coaching business. Responsibilities include researching and engaging Facebook groups, creating Canva graphics, publishing blogs and newsletters, and promoting programs, workshops, and retreats. The role will also track outreach, identify referral and visibility opportunities, and provide basic marketing support through GoHighLevel. This remote contractor position requires strong communication, creativity, initiative, attention to detail, and authentic relationship-building skills.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 15 days ago๐ Remote๐ Remote, Anywhereโ Posted 15d ago
The Virtual Assistant will research hospitality prospects, identify decision-makers, verify contact details, and maintain organized lead records. Responsibilities include conducting outbound calls, following established scripts and SOPs, building rapport, and booking qualified coffee-tasting appointments with hotels, clubs, restaurants, and similar businesses. The role will also require updating CRM records, tracking outreach outcomes, managing follow-ups, and providing basic activity reports. Strong spoken English, outbound calling and appointment-setting experience, CRM proficiency, and a professional, persistent communication style are required.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 16 days ago๐ Remote๐ Remote, Anywhereโ Posted 16d ago
The Operations and Customer Support Virtual Assistant will manage customer inquiries, warm-lead follow-up, appointment scheduling, and routine communications for a residential painting company. Responsibilities include maintaining CRM records, coordinating deposits, paperwork, work orders, subcontractor documentation, and compliance deadlines. The role will proactively track open tasks, identify missing information, support marketing activities, and improve administrative workflows and SOPs. Success requires strong English communication, customer service and CRM experience, organization, initiative, and dependable follow-through.
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- 2View description๐ Remote๐ Remote, Anywhereโ Posted 16 days ago๐ Remote๐ Remote, Anywhereโ Posted 16d ago
The Bilingual Accounting Data Entry Virtual Assistant will enter and organize receipts, invoices, material purchases, fuel transactions, and other financial records in QuickBooks. This role focuses on accurate transaction categorization, document matching, data verification, and maintaining organized accounting records and spreadsheets. The assistant will provide English and Spanish support, clarify missing information, and assist senior accounting staff with recurring bookkeeping tasks. Success requires QuickBooks knowledge, strong spreadsheet skills, numerical accuracy, attention to detail, and reliable availability during weekday business hours.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 16 days ago๐ Remote๐ Remote, Anywhereโ Posted 16d ago
The Digital Marketing and Content Virtual Assistant will manage social media, content calendars, short-form video editing, Canva graphics, and content repurposing across relevant channels. Responsibilities include supporting digital product launches, lead generation, podcast and affiliate outreach, email marketing, and routine marketing administration. The role will maintain brand voice, track marketing activities and KPIs, coordinate with technical team members, and use AI tools to improve productivity. The assistant may also moderate live Zoom sessions, respond to routine inquiries, and maintain workflows, deadlines, and follow-ups.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 16 days ago๐ Remote๐ Remote, Anywhereโ Posted 16d ago
The Affiliate Arbitrage Implementation Specialist will build and launch a newly acquired affiliate marketing business using established training, systems, and standard operating procedures. Responsibilities include creating landing pages and funnels, configuring affiliate offers, integrating tracking and analytics tools, and preparing campaigns for launch. The specialist will test, monitor, troubleshoot, and optimize campaigns while maintaining accurate performance reports and documentation. This remote, full-time contractor role requires strong affiliate marketing experience, technical problem-solving skills, organization, and independent project management.
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- PView description - by Family Office Jobs๐ Remote๐ Worldwideโ Posted 16 days ago๐ Remote๐ Worldwide\โ Posted 16d ago
Introduction
EXECUTIVE ASSISTANT & SALES OPERATIONS COORDINATOR
Take ownership of executive workflows, sales administration, invoicing, delegation and operational coordination while working directly with the Managing Director in a remote agency environment.
Remote, South Africa | Fully Remote | 9:00โ17:00 UK Time | R22,000 per month
ABOUT OUR CLIENT
Our client operates within a remote agency environment, with workflows spanning client management, sales administration, invoicing, internal operations and content scheduling.
The role also provides agreed administrative coordination across the Managing Directorโs property company and family office matters, working with relevant team members, managing agents, contractors, accountants and other advisers as required.
THE ROLE: EXECUTIVE ASSISTANT & SALES OPERATIONS COORDINATOR
The Executive Assistant & Sales Operations Coordinator will work directly with the Managing Director, managing daily workflows, end-to-end sales administration, invoicing support and agreed property company, family office and content scheduling tasks.
A core part of the role is making delegation easy. The EA will receive informal communications, voice notes, general thoughts and brain dumps, extract the intent and turn them into clear briefs, practical recommendations and completed actions.
The role requires proactive coordination across the wider team and external contacts, maintaining visibility of commitments, preparing decisions for the Managing Director and ensuring agreed actions are followed through to completion.
Duties & Responsibilities
- Proactively manage complex diaries, resolve scheduling conflicts across time zones and ensure meetings start on time with relevant context prepared where required.
- Triage urgent inbound WhatsApp and email requests, manage client queries and maintain communication standards with the Managing Directorโs guidance.
- Coordinate internal and external meetings, assemble agendas, capture actionable minutes and track follow-up tasks through to completion.
- Turn post-meeting brief notes from senior stakeholders into clear, professional sales proposals and slide decks using agency templates.
- Update CRM deal stages, log meeting notes, set automated follow-up reminders and ensure prospective clients are nurtured promptly following pitch calls.
- Draft client agreements, issue standard service contracts and coordinate initial client onboarding checklists following deal close.
- Generate and issue accurate recurring and project-based invoices promptly through accounting software such as Xero or QuickBooks.
- Monitor unpaid accounts, issue polite but firm payment reminders through WhatsApp and email, and maintain an up-to-date accounts receivable tracker.
- Assist with tracking operational expenditure, monthly agency receipts and contractor payout summaries.
- Organise Google Drive and SharePoint folders, manage software user seats and update team Standard Operating Procedures.
- Support the leadership team with logistical bottlenecks, team scheduling and client deliverables when required.
- Receive voice notes, informal conversations, general thoughts and brain dumps, extract their intent and turn the information into practical, well-considered briefs or action plans without requiring polished instructions from the Managing Director.
- Use judgement, independently gather available context and ask focused questions where essential information is missing.
- Identify and confirm appropriate task owners, deadlines, dependencies and expected outcomes.
- Coordinate work across relevant team members and external contacts, chase progress, check completion against briefs and keep the Managing Director informed of blockers or required decisions.
- Maintain a single tracker of delegated work and commitments arising from meetings, messages and informal instructions.
- Research relevant options, gather facts and quotes where required, and prepare concise recommendations covering costs, trade-offs and next steps.
- Present the Managing Director with clear decisions and sufficient context to make them efficiently.
- Act independently within agreed authority and escalate decisions requiring approval.
- Maintain the agreed content calendar for the Managing Director and relevant company channels.
- Coordinate content assets, copy and approvals with appropriate team members, schedule approved content and confirm that it is published correctly and on time.
- Capture content ideas from voice notes, conversations and general thoughts, convert them into usable briefs and track production and approval deadlines with the creative or marketing team.
- Provide ad hoc administrative support for the Managing Directorโs property company and family office matters, including scheduling, correspondence, document organisation, information gathering and tracking outstanding actions.
- Coordinate with managing agents, contractors, accountants and other advisers as requested.
- Obtain quotes, arrange appointments, chase paperwork and prepare concise updates or options for the Managing Director.
- Work within agreed priorities and authority, referring financial, legal and investment decisions to the Managing Director and relevant advisers.
- Send the Managing Director a short WhatsApp priorities plan 15โ30 minutes before the working day starts, covering top priorities, diary and preparation requirements, decisions needed with recommendations, and risks.
- Participate in a 10โ15-minute morning call to confirm priorities and resolve decisions.
- Acknowledge instructions received throughout the day, convert them into workable briefs and actions, confirm consequential ambiguities and update the shared tracker.
- Liaise with the team throughout the day to gather updates, coordinate priorities, chase agreed actions and resolve or escalate blockers.
- Review relevant AI meeting notes and capture commitments.
- Send an end-of-day written summary covering completed work, outstanding tasks and owners, blockers, decisions required with recommendations, and priorities or considerations for the following day.
- Prepare open commitments, upcoming work and recurring problems for a weekly 30โ45-minute review with the Managing Director.
- Maintain one shared task tracker and decision log, act within agreed authority and distinguish ideas from approved decisions.
- Record and communicate decisions made by the Managing Director and coordinate follow-through.
- Work according to agreed working-hour overlap and urgent escalation arrangements, with touchpoints adjusted as the working partnership develops.
Desired Experience & Qualification
- At least 2+ years of experience working remotely in an Executive Assistant, Personal Assistant or Sales Support role.
- Prior experience working within a digital, growth or creative agency is strictly required.
- Understand agency terminology, fast-paced workflows, client management and scope dynamics.
- Demonstrate strong self-motivation, time management and proactive problem-solving in a remote-first environment.
- Have a solid understanding of UK business etiquette, communication styles, working hours and standard UK commercial and invoicing practices.
- Demonstrate the ability to support a busy senior executive and work effectively from incomplete or informal instructions.
- Be comfortable receiving voice notes and brain dumps and turning rough ideas into clear, actionable work.
- Be able to prioritise competing requests, prepare recommendations and follow through with minimal prompting.
- Demonstrate strong discretion and confidentiality when handling business, property and family office matters.
- Have hands-on experience with WhatsApp Business, Slack and Google Workspace and/or Microsoft Teams.
- Have hands-on experience with GoHighLevel, HubSpot, Notion or similar agency CRM platforms.
- Have hands-on experience with Xero, QuickBooks or equivalent invoicing platforms.
Package & Remuneration
R22,000 per month
- BView description - by Web3 Jobs๐ 84 Copenhagen, Capital…โ Posted 17 days ago๐ 84 Copenhagen, Capital Region Of Denmark, Denmarkโ Posted 17d ago
Your Mission
Being a seasoned EA you will be a supportive force for the CFO and major stakeholders in a fast paced Fintech! You will have the ability to multitask and prioritise workloads whilst being a proactive problem solver! With exceptional communication skills and meticulous attention to detail you enjoy a fast paced environment.
What youโll do:
- Manage confidential information with discretion and professionalism
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure priorities are met, organisational goals are achieved, and best practices are upheld
- Assist with preparation and review of presentations, reports, and other communication materials for internal and external stakeholders
- Diary, Expenses and Travel management for the two leaders.
Who you are:
- A strategic partner and trusted advisor for the C-suite.
- Responsible for high-profile calendar management of two executives, facilitating interaction with internal and external stakeholders
- Be the ultimate gatekeeper, handle confidential information and support to make sound decisions
- Coordinate meetings and tasks between several departments within the company. Do follow-ups, track action items and prepare presentations, as well as analysis
- Management of key strategic projects with tight deadlines, making sure they are executed on time and budget, at the highest possible standards
- Perform regular ad-hoc tasks, and work in harmonious partnership with other EAโs.
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 18 days ago๐ Remote๐ Remote, Anywhereโ Posted 18d ago
The Accounting, Bookkeeping, and Operations Virtual Assistant will organize financial records, categorize transactions, and reconcile accounts from January through the present. This role requires maintaining accurate QuickBooks Multi Currency records, managing international transactions, and using Excel for reconciliations and financial tracking. Additional responsibilities include billing, invoicing, time tracking, documentation, deadline follow up, and general back office support. Success in this remote contractor role depends on strong attention to detail, accounting knowledge, organization, and dependable communication.
- HuddleMate - Answer every question in your next interview or meeting
- 2View description๐ Remote๐ Remote, Anywhereโ Posted 18 days ago๐ Remote๐ Remote, Anywhereโ Posted 18d ago
The Executive Administrative and Research Virtual Assistant will support a global B2B brokerage and consulting business with backend administrative and operational tasks. Responsibilities include managing Zoho CRM records, organizing inboxes, maintaining SharePoint files, and ensuring business information is accurate and easy to access. The role also involves researching grants, RFPs, procurement opportunities, and potential contacts while preparing concise findings for business development. Success requires strong organization, written English, confidentiality, research skills, and the ability to work independently during flexible part-time hours.
- EView description๐ Remote๐ Bloomington, Minnesota,…โ Posted 1 days ago๐ Remote๐ Bloomington, Minnesota, United States, Remoteโ Posted yesterday
WHO WE ARE
Edmentum is a dynamic educator and student-focused company dedicated to tech-enabled learning solutions. Our goal is to ensure that all students have access to flexible learning environments and educators have the tools they need to support their students. We are on a mission to create innovative, proven learning technology, partnering with educators to ignite student potential. We are a Remote First organization with a strong commitment to excellence, innovation, and customer satisfaction.
What Youโll Do
As a Sr. Executive Assistant, you will play a key role in supporting a C-Suite executive and enabling the organization to operate at its highest level. You will ensure seamless execution of executive priorities, manage complex scheduling and communications, and support project coordination and stakeholder engagement.
In this role you will:
- Provide professional administrative support to a C-Suite executive, managing calendars, meetings, travel, and communications.
- Plan and coordinate meetings, events, and special projects.
- Prepare, organize, and maintain documents, reports, and presentations.
- Address scheduling, communication, and process issues, escalating as needed.
- Facilitate collaboration with internal and external stakeholders.
- Identify and recommend improvements to administrative processes and tools.
Who You Are
- You are highly organized and excel at managing multiple priorities in a fast-paced environment.
- You have solid knowledge of executive-level administrative processes and tools.
- You are an effective communicator, able to interact with all levels of the organization.
- You are proficient with Microsoft Office Suite and virtual collaboration tools.
- You are adept at handling confidential and sensitive information.
- You are resourceful, self-directed, and thrive in a dynamic setting.
- You have experience planning and coordinating events, meetings, and projects.
- You have an associateโs or bachelorโs degree in business administration or related field, or equivalent experience.
- You have two or more years supporting executives or senior management.
- You are committed to fostering an inclusive, respectful, and values-driven culture.
- You are willing to take on evolving responsibilities based on business needs.
- Must be based in Minnesotaย
Job Application Deadline: October 16, 2026
Pay range for this role:
$90,000โ$105,000 USD
At Edmentum, we are committed to pay transparency. The salary range provided reflects market research, the responsibilities of the role, and alignment with our compensation principles. Actual compensation will be determined based on multiple factors, including, but not limited to, relevant experience and skill sets. All compensation decisions are individualized and based on the specific circumstances of each candidate.
ย
We also offer a comprehensive benefits package to support your overall well-being and work-life balance. This includes medical, dental, and vision insurance with various plan options, a 401(k) retirement plan with company matching, and a time away program, volunteer time away, and a winter office closure at the end of December. Additionally, we provide resources to promote wellness, ensuring you have the support you need both professionally and personally. Our goal is to provide a benefits package that helps you thrive in all aspects of life.
Edmentum is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, ancestry, sex, age, disability, status as a disabled, recently separated, Armed Forces service medal or other protected veteran (โcovered veteranโ), marital status, status regarding public assistance, sexual orientation or any other characteristic protected by applicable federal, state or local laws.ย
APPLYING FOR EMPLOYMENT WITH EDMENTUM
Greenhouse is the exclusive location for current job openings with Edmentum. Every candidacy begins by submitting an application through Greenhouse and all interview requests are initiated through the platform. If you are unsure of the authenticity of any job listing with Edmentum, you can verify it on this page or by contacting [email protected].ย
We are dedicated to meeting the needs of individuals with disabilities and to creating an environment that supports our employees' physical and mental health. If you are a qualified individual with a disability or a covered veteran and need a reasonable accommodation to complete any part of the application process, please contactย [email protected].
As part of our hiring process, we may use AI-powered tools to support our HR team in reviewing, screening, and managing applications. These tools aim to improve efficiency, consistency, and fairness, but final decisions are made by our people. Applicants' personal information (e.g., resume, cover letter, qualifications, and application responses) may be processed by third-party AI tools for tasks like resume parsing, skills matching, candidate ranking, and interview scheduling.
Edmentumโs notice regarding the collection of personal information from interested candidates is available here
- IView description - by Sportstech Jobs๐ London, UKโ Posted 12 days ago๐ London, UKโ Posted 12d ago
Who We Are:
IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR.
IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company.
TKO owns iconic properties including UFC, the worldโs premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the worldโs premier bull riding organization.
Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. IMG are hiring an Executive Assistant to provide administrative and general support to the Football senior executives at IMG to support with facilitating a smooth running of the business.
Key Responsibilities and Accountabilities
Your priority will be to provide key administrative and general support to the Senior Executive. You may also be required to support the additional business leads as needed. Duties will include diary management, meeting minutes and agendas, travel arrangements, document management, processing expenses, meeting arrangements with relevant IT / AV support. Accurately managing and reconciling expenses. Managing travel records in and out of UK for tax purposes. Provide administrative support for creating and collating final tender, presentation and pitch documents (inc. proof reading, research and ordering necessary materials). Efficient management of business travel. Including suggesting the most efficient routes and creating itineraries effectively.
You will be required to implement administrative systems and processes to support the smooth running of the business. Coordinating Executive, Finance and Audit Committee meetings, maintaining confidential files and contact information.- Supporting the Senior Executive with multiple projects. Managing and updating regular meeting agendas and reports.
- Responsible for maintaining key departmental administrative documents (e.g. Health & Safety & other Training records). Taking control of resolving urgent operational or administrative issues Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers. Providing cover where required and working closely with other EAโs within the wider network. Other duties that are within the scope of the role may be required.
Knowledge and Experience
Must have undertaken similar roles in a fast paced, high growth business before โข Previous experience as an EA/PA is required Driving administrative processes Must have handled confidential information before while exercising discretion Must have developed the
knowledge and experience
of managing and processing invoices, and other common corporate processes
Skills and Abilities
Organisational skills that enable the individual to prioritise a varied workload. Priorities will often change to dictate focus of work โ the candidate must have the ability to handle competing demands and last-minute changes effectively.- Ability to multi-task, mange time effectively and prioritise Excellent oral and written communication skills - There will be regular contact with key internal and external stakeholders and partners. Calm and professional manner when working under pressure Positive, professional, proactive, diligent and flexible approach to work A strong team player with outstanding organisational skills Excellent written communication skills Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint). In addition, success at IMG is driven by four core competencies that apply to all employees: Business Acumen โ Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes Operational Excellence โ Driving efficiency, governance, and continuous improvement in delivery & operations Innovation Mindset โ Cultivating curiosity, experimentation, and forward-looking capability development
- Leadership & Collaboration โ Inspiring others, building trust, and enabling collaboration across teams
Working Conditions
This is a permanent position This role will be based at Chiswick Park, with some flexibility on remote working as appropriate Working hours are 9:00 โ 17:00, Monday to Friday May be required to attend (and travel to) locations, including other IMG buildings and meetings TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employeeโs or applicantโs race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of- Use for this and other TKO websites, please review our Terms of
- Use.
IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR.
IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment - HuddleMate - Answer every question in your next interview or meeting
- AView description - by Sportstech Jobs๐ Mรผnster, North…โ Posted 14 days ago๐ Mรผnster, North Rhine-Westphalia, Germanyโ Posted 14d ago
About Atari
Atari is an interactive entertainment company and an iconic gaming industry brand recognized worldwide for its multi-platform games and licensed products. Atari owns and/or manages a portfolio of more than 400 games and franchises, including globally recognized brands such asย Asteroidsยฎ,ย Centipedeยฎ,ย Missile Commandยฎ,ย Pongยฎ, andย RollerCoaster Tycoonยฎ.
The Atari family of brands includes Digital Eclipse, Nightdive Studios, Infogrames, AtariAge, MobyGames, as well as Hipster Whale, Coatsink, Early Morning Studios, and Stormteller Gamesโspanning game development, publishing, and community experiences worldwide.
Atari operates internationally with offices in the US, UK, in France, Germany, Sweden, and India.
About the role
Mรผnster, Germany ยท Part-time
The Executive Assistant & Project Coordinator will provide executive, administrative and project coordination support to the CFO. Based in Germany and working closely with the CFO in France, you will help keep financial administration, corporate governance and cross-border operational matters moving to completion.
This is a practical coordination role for someone who is organised, persistent and comfortable following up with banks, lawyers, tax advisers, notaries, corporate service providers and internal teams. You will coordinate documents, signatures, banking administration, KYC and AML requests, legal entity changes and board formalities across the Atari Group.
You do not need to be an accountant or a technical finance specialist. You do need to be reliable with sensitive information, comfortable with formal processes and willing to chase the right people until an item is complete.
What youโll do
- Provide day-to-day executive and administrative support to the CFO, coordinating priorities across Germany, France and the US.
- Coordinate the preparation, circulation, approval and execution of corporate documents, board resolutions, powers of attorney and other legal or finance documentation.
- Manage signature workflows, monitor outstanding actions and ensure documents are signed, returned and stored on time.
- Coordinate banking administration, including account openings and closures, bank mandates, signatory updates and KYC/AML requests.
- Maintain accurate corporate records and legal entity documentation, ensuring information is complete, current and easy to retrieve.
- Support legal entity shutdowns, entity administration and related projects by coordinating actions across Finance, Legal, tax advisers, banks and external service providers.
- Liaise with banks, external legal counsel, tax lawyers, corporate service providers, notaries and local finance teams on administrative and corporate matters.
- Coordinate board minutes, governance records, approvals, formalities and other recurring corporate requirements.
- Support finance-related administrative work, including gathering information, tracking deadlines, maintaining records and coordinating deliverables.
- Act as a project coordinator for cross-functional finance and governance workstreams, keeping owners aligned and following through on open items.
- Provide administrative support for certain Luxembourg-related matters and coordinate with the relevant internal and external contacts.
- Escalate delays, missing information, unclear ownership or material issues to the CFO or relevant functional lead.
Requirements & Qualifications
- Professional fluency in English, with the ability to communicate clearly in writing and verbally with internal and external stakeholders.
- Experience in an administrative, executive support, banking, legal operations, paralegal, corporate services or similar coordination role.
- Strong organisation and follow-through, with the confidence to chase people, manage deadlines and keep multiple workstreams moving.
- Experience handling confidential information and formal documentation with accuracy and discretion.
- Comfort working with banks, lawyers, advisers, notaries, corporate service providers or other external stakeholders.
- Ability to work independently, prioritise changing requests and operate with flexibility when the CFO and key stakeholders are based in another country.
- Good judgement and attention to detail when coordinating governance, KYC/AML, banking and legal entity administration.
Nice to have
- Professional proficiency in French.
- Experience supporting a CFO, finance leader, executive team or European corporate function.
- Experience in a bank, financial institution, law office, corporate services provider or multinational business.
- Familiarity with KYC/AML processes, bank mandates, signatory administration, powers of attorney, board documentation or legal entity management.
- Experience coordinating entity closures, corporate reorganisations, acquisitions or other cross-border projects.
- Familiarity with Luxembourg corporate or finance administration.
How youโll work
This role is about making sure important administrative and governance work does not sit unresolved. You will often be coordinating several parties at once, clarifying what is needed, tracking who owns the next step and following up until the document, approval, bank request or entity action is complete.
You will work closely with Finance and Legal, but you are not expected to provide accounting or legal advice. Your value will come from being dependable, organised and persistent, and from creating enough structure that the CFO and specialist advisers can make decisions and complete formalities efficiently.
The role requires flexibility in working hours to accommodate cross-border coordination with the CFO in France, banks, advisers and teams in other time zones.
Why join Atari
This role sits at the centre of an international finance and governance environment. You will work across Germany, France, Luxembourg and other Atari Group locations, helping coordinate the formalities and projects that support the Groupโs entities and operations.
You will have visibility across Finance, Legal and senior leadership, with the opportunity to build a reliable operating rhythm for corporate administration and cross-border coordination as Atari continues to integrate and develop its international business.
EEO Statement
Atari is an equal opportunity employer and we are committed to providing a workplace free from harassment and discrimination. We are committed to equal employment regardless of race, religion or lack thereof, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, medical condition, veteran status, ancestry, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate.
- NView description - by Sportstech Jobs๐ New York, NYโ Posted 24 days ago๐ New York, NYโ Posted 24d ago
About Us
Health is the most important thing in life, and the American healthcare system is completely broken โ poor outcomes, high cost, bad patient experience. Weโre building a new system from the ground up.
Our mission is to improve peopleโs health by making it easy to live a healthy lifestyle.
Nourish is the countryโs largest dietitian-led metabolic health clinic. Weโre an AI-native digital health system matching patients with 10,000+ Registered Dietitians, physicians, medications, lab testing, and AI agents to deliver insurance-covered care across all 50 states. Founded four years ago, weโve completed millions of appointments, tripled year-over-year, and partnered with health plans covering 200M+ Americans across 250+ health systems.
In 2026 we raised a 100M USD Series C, bringing total funding to 215M USD. The round was led by Menlo Ventures, with participation from Thrive Capital, Index Ventures, J.P. Morgan Growth Equity Partners, Maverick Ventures, Y Combinator, BoxGroup, Atomico, Daybreak, and Operator Partners.
Learn more about our Series C: Nourish Blog, Bloomberg, Fierce Healthcare, Digital Native, and The Pulse Podcast.
This is not a job for everyone. We hold an extremely high bar because we believe talent density is our biggest competitive advantage. Weโre looking for people who actively choose hard, ambiguous problems, who run toward unglamorous work, give and receive candid feedback, and bring relentless resilience without the ego. Our work is important, but we are not self-important. We do this because weโre solving one of the hardest problems in the world, and the problem matters. If thatโs you, we disproportionately reward it.
About the Role
We are hiring an Executive Assistant, Tech (Executive Operations Manager, Tech) to report to our Executive Operations Manager and serve as a trusted operating partner to our CTO and department heads across Engineering, Product, Design, and Analytics. The role will be most deeply focused on the CTO and VP Engineering, while providing ongoing, dependable support to each EPDA leader.
This role sits at the intersection of executive partnership and tech operations. You will maintain active support relationships with all EPDA department heads, understand what each leader needs, and allocate your time transparently as priorities shift. You will protect leadership time, keep important decisions and follow-ups moving, and build lightweight systems that help EPDA operate as one team. On any given week, that may mean redesigning a leaderโs calendar around the decisions that matter, preparing an OKR or all-hands update, helping negotiate a software renewal, coordinating an EPDA offsite, or driving a security initiative across several teams.
This is a hands-on role for someone who is equally comfortable with high-stakes executive support and operational ownership. You will not just schedule meetings; you will understand why they matter, make thoughtful tradeoffs, prepare the right context, and ensure decisions turn into action.
Location and in-office expectations: In-office role in NYC. Occasional travel is expected for offsites and company events.
ย
Key Responsibilities:
- Provide ongoing calendar, meeting, travel, preparation, and administrative support to every EPDA department head and the CTO, with the deepest and most proactive coverage for the CTO and VP Engineering; maintain a clear system for balancing requests and communicating tradeoffs across leaders.
- Serve as a go-to operating partner for EPDA leadership by preparing agendas, briefs, presentations, and decision materials and tracking commitments through completion.
- Run and improve key EPDA operating cadences, including leadership meetings, planning cycles, OKR reporting, all-hands preparation, and communications about AI use and internal efficiency.
- Manage visibility into technology vendor spend and utilization; support procurement, renewals, budgeting, and contract negotiations in partnership with Finance, Legal, Security, and functional owners.
- Project-manage cross-cutting initiatives such as security, privacy, compliance, and audit-readiness work by establishing clear owners, milestones, dependencies, risks, and escalation paths.
- Plan and coordinate EPDA offsites, leadership sessions, team events, and employer-brand initiatives that strengthen how the organization works and how candidates understand the team.
- Build strong relationships across Engineering, Product, Design, Analytics, People, Finance, Legal, Security, IT, and executive operations; identify gaps in information flow and fix them.
- Use AI, automation, and modern productivity tools to reduce repetitive work, improve reporting, and make the organization more effective without compromising judgment, privacy, or quality.
Weโd love to hear from you if:
- You have 5+ years of experience in executive operations, executive business partnership, business operations, technical program management, or a similarly high-trust role in a fast-growing technology company.
- You have directly and concurrently supported multiple VP- or C-level leaders across different functions and are excellent at complex calendar management, meeting preparation, travel, executive follow-through, and transparently balancing competing leadership needs.
- You have operated across multiple technical or product functions and can build credibility with Engineering, Product, Design, Analytics, and business partners.
- You have managed budgets or vendor spend and have supported procurement, renewals, contract negotiations, or vendor performance reviews.
- You have driven ambiguous cross-functional work to completion, ideally involving security, compliance, privacy, risk, or another initiative where several teams owned dependencies.
- You communicate exceptionally well in writing and verbally and can turn incomplete inputs into clear briefs, OKR reports, presentations, and company updates.
- You have excellent judgment, discretion, and attention to detail and can decide when to act, when to ask, and when to escalate.
- You are energized by both strategic and unglamorous work, stay calm when priorities shift, and take pride in making the people and teams around you more effective.
- You are fluent with tools such as Google Workspace, Slack, Notion, spreadsheets, presentation software, and modern AI tools, and you use them thoughtfully.
More Information
The Nourish Bar
Our Values
Why Nourish Exists
How We Work
Comp Philosophy
Benefits
- AView description - by Family Office Jobs๐ Family Officeโ Posted 4 days ago๐ Family Officeโ Posted 4d ago
At the Blank Family of Businesses, our Core Values drive our culture, guide our decisions, and make our organization a great place to work.
GIVE BACK TO OTHERS
Recognize that the well-being of business cannot be separated from the well-being of society. Join in our ongoing effยญorts to give back through time, talents, labor and financial commitment.
LEAD BY EXAMPLE
Demonstrate an entrepreneurial spirit that supports our culture and vision. Take full advantage of our empowerment philosophy by oยญffering suggestions, making decisions and taking responsibility for actions. Stand up for your convictions and vocalize your opinions.
INNOVATE CONTINUOUSLY
Constantly seek new ways to improve results and move above and beyond what seems possible. Demonstrate non-stop reinvention. Do not let unnecessary bureaucracy kill innovation. Implement high quality, new processes, products, services, or solutions that meet or exceed the needs and expectations of our customers.
ย
PUT PEOPLE FIRST
Demonstrate understanding that people are the center, the heartbeat of any successful enterprise. Build rapport and trust by demonstrating sensitivity and respect for others. Empower and listen to associates because they are our number-one source for information and ideas. Invest time and resources in developing associatesโ skills and assisting them in managing their careers.
LISTEN AND RESPOND
Listen to internal and external customers (fans, grantees, players, associates, vendors, partners) to understand what they need. View customer needs as golden opportunities that, when creatively addressed, will enhance our competitive edge and the environment in which we all work and professionally grow. Dedicate the needed resources, time and energy to creating lasting value for all customers.
INCLUDE EVERYONE
Our individual diffยญerences make our organization more valuable. Value diverse ideas, experiences, skills, work styles and backgrounds. Harness individual diffยญerences to create a competitive advantage and better support our partners. Encourage others to accept and capitalize on diversity.
AMB Family Office (AMBFO) is the support company for the Chairman and the Chairmanโs family as well as the investment management and support services arm of Arthur Blankโs for-profit businesses.ย The Blank Family of Businesses portfolio includes The Arthur M. Blank Family Foundation, the National Football Leagueโs Atlanta Falcons, Mercedes-Benz Stadium, PGA TOUR Superstore, Major League Soccerโs Atlanta United FC, National Womenโs Soccer League, TGL and WTGLโs Atlanta Drive, West Creek Ranch, Mountain Sky Guest Ranch, Paradise Valley Ranch and Auster at Dome Mountain.ย While diverse in nature with unique operations and customers, these businesses are run based on a common set of core values, which focus on developing customer relationships, treating associates with respect, and supporting communities.
ย
Position Description Summary
As a key member of the AMBFO team, the Sr. Executive Assistant will provide essential administrative and organizational support to the AMBFO CEO. The Sr. Executive Assistant will proactively and confidentially handle the CEOโs calendar, preparation for meetings with businesses, vendors, internal and external individuals and groups and all other logistics, large and small, related to the CEOโs responsibilities leading the Family Office.
Roles and Responsibilities
- Proactively and strategic management of the CEOโs calendar, aligned to organizational priorities including scheduling appointments with internal and external individuals and groups.
- Anticipate CEO needs and proactively solve problems.
- Action item management and tracking accountability.
- Planning, booking and managing the CEOโs travel schedules and detailed itineraries.
- Serve as the primary point of contact for the CEOโs direct reports, internal and external group requests regarding the CEOโs availability.
- Draft reports, memos, letters, Townhall presentations and other documents and presentations.
- Manage the CEOโs expenses and timely reimbursement through the Concur system.
- Process invoices for the CEO approval and other general approval requests.
- Conduct basic research, compile information from key stakeholders to put together all meeting materials for the CEOโs presentation to executives, meetings, board meetings & other types of meetings.
- Attend select management meetings to take, compile and distribute notes.
- Understand the needs for strategic & efficient meetings for the CEO, through preparing agendas, reviewing previous notes & necessary follow-up.
- Draft correspondence and memos on behalf of the CEO with the highest level of discretion and care.
- Answer phone for the CEO and take messages or field/answer all routine and non-routine questions.
- Create and maintain efficient departmental filing and database management systems.
- Must have a proven ability to maintain confidentiality and manage sensitive data and information.
- Must have strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
- Seamlessly coordinate other departments within AMBFO & BFOB to collect necessary materials to be properly prepared for all meetings.
ย
Qualifications and Education Requirements
- Bachelorโs Degree or more preferred
- 5 to 7 years of experience providing support to senior executive leaders
- Ability to periodically travel and assist CEO as needed for key meetings/events for the CEO
ย
Required Skills
- Superior attention to detail and active listening to understand the purpose of meetings and the direction being given.
- Superior time-management skills and ability to self-direct through multiple concurrent assignments.
- Ability to manage competing priorities in a fast-paced environment.
- Judgment and discretion to make well-reasoned, independent recommendations and decisions on matters of significance in tandem with the Chief of Staff, as needed.
- Excellent ability to work with other administrative staff, executive assistants and associates across teams and across Blank Family of Businesses.
- Excellent oral and written communication skills.
- Service-oriented.
- Excellent time management, multi-tasking, and organizational skills.
- Excellent interpersonal skills and ability to communicate effectively with all levels of personnel.
- Resourcefulness and problem-solving skills.
- High drive to succeed, follow through and results orientation.
- Excellent listener and ability to think quickly.
- High emotional intelligence and executive presence
- Polish, poise, professionalism, and tact.
- Proactive, high initiative, proven ability to anticipate needs.
- Advanced proficiency with Microsoft Office Suite - Outlook, PowerPoint, Excel, Word, Adobe Acrobat, OneNote, CoPilot, Constant Contact and Access or similar related databases.
- JobCopilot - Get 10x more Job Interviews
- DView description๐ โ Posted 6 days ago๐ \โ Posted 6d ago
We are seeking a smart, organised, enthusiastic and proactive Executive Assistant Intern to support the Office of the Managing Partner in coordinating administrative activities, managing information and following up on business assignments.
This internship provides an opportunity for a young professional to gain practical exposure to executive management, business operations and corporate administration within a professional services environment.Key Responsibilities
Assist in managing the Managing Partner's calendar, appointments, meetings and correspondence.
Support the prepar - ZView description๐ Landorโ Posted 6 days ago๐ Landorโ Posted 6d ago
Wer wir sind:
Wir sind amp: die Agentur fuฬr Sound Branding, das einen Unterschied macht. Wir kreieren einzigartige Sound Identities fuฬr die coolsten Marken weltweit โ von Mastercard bis Mercedes- Benz. Unsere Mission? Marken einen Klang zu geben, der echte Verbindungen schafft. Wie? Indem wir Klang, Stimme und Musik uฬber jeden Touchpoint hinweg meisterhaft orchestrieren. Dabei sind wir stolzer Teil der WPP Gruppe, eine der weltweit groฬรten Medien- und Kommunikationsunternehmen.Wir suchen dich:
Als Executive Assistant & Office Manager (m/w/d) bist du die rechte Hand unseres CEOs und hรคltst ihm im operativen Tagesgeschรคft den Rรผcken frei. Gleichzeitig sorgst du dafรผr, dass unsere drei Bรผros in Deutschland echte Wohlfรผhlorte fรผr unser Team sind.ย Wir suchen dich in Vollzeit (40h/Woche) fรผr unser Office in Mรผnchen. Da in dieser Rolle der direkte Draht zum Team und zum CEO wichtig ist, wรผnschen wir uns viel Prรคsenz vor Ort. Flexible Home-Office-Tage sind natรผrlich trotzdem auch mรถglich. Die Position ist zunรคchst auf ein Jahr befristet, es besteht jedoch die Mรถglichkeit zur langfristigen รbernahme.
Deine Hauptaufgaben im Uฬberblick:
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Termin- und Kalendermanagement: Du jonglierst souverรคn den dynamischen Kalender unseres CEOs, auch รผber verschiedene Zeitzonen hinweg. Dabei denkst du immer einen Schritt voraus und sorgst dafรผr, dass der CEO bei relevanten Meetings mit Externen bestens gebrieft ins Gesprรคch geht. -
Postfachverwaltung und Korrespondenz:ย Du bist der smarte Filter im Posteingang. Du bearbeitest den E-Mail-Verkehr unseres CEOs eigenstรคndig, wickelst die Geschรคftskorrespondenz ab und verfasst treffsichere Entwรผrfe fรผr unsere interne und externe Kommunikation. -
Aufgaben- & Fristmanagement: Du hรคltst unserem CEO proaktiv den Rรผcken frei. Du strukturierst, priorisierst und verfolgst To-Dos und Termine verlรคsslich, sodass im dynamischen Agenturalltag keine Deadline untergeht. -
Reisemanagement und Spesenabrechnung:ย Du planst die internationalen Geschรคftsreisen unseres CEOs von A bis Z. Auch fรผr das Team hast du bei Reisefragen immer ein offenes Ohr und sorgst im Hintergrund dafรผr, dass bei den Reise- und Spesenabrechnungen alles reibungslos lรคuft. -
Recherche und Prรคsentationserstellung:ย Mit deinen gezielten Recherchen tauchst du tief in neue Themen ein und lieferst so wertvolle Insights fรผr unsere Projekte. Gegebenenfalls erstellst du Slides fรผr die ein oder andere Prรคsentation. -
Beziehungsmanagement: Du bist ein echtes Kommunikationstalent. Du pflegst aktiv und auf Augenhรถhe die Beziehungen zu den Lieferanten von amp sowie zu unseren Partneragenturen im WPP-Netzwerk. -
Office Management & Agenturalltag: Du sorgst dafรผr, dass in unseren drei Bรผros in Mรผnchen und Berlin alles rundlรคuft. Ob es um die Verwaltung von Bรผromaterial oder die Steuerung unserer externen Dienstleister geht, du hast unsere Offices fest im Griff und schaffst ein Umfeld, in dem wir optimal arbeiten kรถnnen. -
Eventmanagement: Ob Teamevent oder Sommerfest - mit einem Auge fรผr Details planst und organisierst du unsere internen Firmenveranstaltungen und sorgst fรผr unvergessliche Momente.
Was du mitbringst:
- Erfolgreich abgeschlossenes Studium oder Ausbildung, z.B. im Bereich Wirtschaftswissenschaften oder Bรผromanagement.
- Mehrjรคhrige Berufserfahrung in einer vergleichbaren Position, idealerweise in einem dynamischen, mittelstรคndischen oder kreativen Agenturumfeld.
- Flieรende Deutsch- und Englischkenntnisse, damit du dich mit unserem Team und den anderen Standorten verstรคndigen kannst.
- Sicherer Umgang mit den gรคngigen MS-Office-Anwendungen und idealerweise Erfahrung mit KI-Tools.
- Auf dich ist Verlass, du behรคltst Geschรคftsgeheimnisse fรผr dich und deine Arbeitsweise zeichnet sich durch Proaktivitรคt, Strukturiertheit, Eigenverantwortung und ein lรถsungsorientiertes Denken aus.
- Du hast eine โCan-Doโ-Mentalitรคt, gepaart mit hoher Belastbarkeit, Zielstrebigkeit und einem stets souverรคnen Auftreten, auch unter Druck.
Was fรผr dich drin ist:
- Sehr viel Musik :)ย
- Ein kreatives und offenes Arbeitsumfeld mit einem multikulturellen Team, das mehr als 15 verschiedene Sprachen spricht.
- Eine lockere Arbeitsatmosphaฬre, flexible Arbeitszeiten, flache Hierarchien und definitiv kein Corporate Office.
- Vielfaฬltige Lern- und Entwicklungsmoฬglichkeiten.
- USC Mitgliedschaft und ein groรzรผgiger Zuschuss zum Deutschlandticket.
ย
Es treffen nicht alle Aspekte auf dich zu? Das ist absolut kein Problem. Bei amp legen wir groรen Wert auf deine berufliche und persoฬnliche Entwicklung, daher werden wir deine individuellen Entwicklungsmoฬglichkeiten gemeinsam entdecken.
ย
Our commitment to Diversity & Inclusion:
We are convinced that the best ideas emerge when we collaborate and inspire each other. That's why we rely on a hybrid model where teams come together in the office approximately three days a week. If you have special needs or require flexible working hours, please feel free to discuss this with the team during your job interview. amp, a WPP company, is an equal opportunity employer. We consider applicants for all positions without discrimination and value a respectful corporate culture where everyone feels they belong and has equal opportunities for professional development.#LI-DNI #LI-DNP
#LI-DNI #LI-DNPย
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View description๐ Remote๐ Remote - Canada: Select…โ Posted 9 days ago๐ Remote๐ Remote - Canada: Select Locationsโ Posted 9d agoRole Description
As the Executive Business Partner to Dropboxโs Chief Business Officer, youโll create leverage through exceptional executive administration, judgment, and follow-through. Youโll own the details that help him and his team operate at its best: a strategic calendar, seamless travel, useful meetings, clear preparation, accurate communications, and thoughtful coordination across the Chief Business Officerโs team and the broader Dropbox leadership system.
This is a high-impact executive administration role in a fast-moving and evolving business. Youโll work closely with the CBO, his Chief of Staff, the Office of the CBO team, other executive admins, Chiefs of Staff, business partners, and senior cross-functional leaders. Youโll often need to make decisions with incomplete information, surface risks early, and keep work moving without creating unnecessary noise or rework.
This is an exceptional administration role where youโll bring judgment and a point of view, but your primary responsibility is to make the executive and the operating system work better through accurate, proactive, collaborative execution. Youโll first learn the existing system, build trust, and develop pattern recognition โ then youโll bring best practices and your expertise to help reshape systems and make them work even better.
If youโre highly organized, calm under pressure, direct in your communication, persistent about follow through, and energized by making complex executive work feel simple, then this role is for you.
Responsibilities
Own a complex calendar as a strategic operating tool, balancing executive priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments
Support meeting prep by ensuring the right attendees, context, agendas, pre-reads, links, decision points, and follow-up actions are in place
Coordinate domestic and international travel end-to-end, including itineraries, ground transportation, hotel and meeting logistics, time-zone planning, contingency plans, and preparation or recovery time
Partner with the CBOโs Chief of Staff to maintain shared visibility into priorities, risks, requests, decisions, and follow-ups
Collaborate with other executive admins, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs without creating parallel processes or confusion
Support communication by tracking drafts, deadlines, approvals, distribution lists, links, and follow-through, ensuring that important messages are accurate and do not stall
Plan and execute executive meetings, offsites, and leadership events with strong attention to detail and a crisp focus on attendee experience, budget, and contingency planning
Maintain accurate administrative systems, including expenses, contacts, recurring meeting structures, action-item tracking, and relevant executive reference materials
Surface risks early, make recommendations, and own issues through resolution rather than simply completing the first task requested
Requirements
8+ years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organization
Expertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time
Experience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zones
Strong written and verbal communication skills, including the ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partners
Experience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to make order out of competing priorities
Proven ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with a recommendation
Demonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-through
Experience working as part of an admin community and collaborating across executive offices rather than operating as an isolated support partner
Comfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important details
High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs (and of course Dropbox!), as well as AI tooling for efficiency through human-machine partnership
Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel
Preferred Qualifications
Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organization
Experience working in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythms
Experience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level events
Experience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputs
Project or program management experience that complements, but does not replace, strong executive administration fundamentals
Durable Skills
AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:
Awareness: Understand yourself and others.
Judgment: Evaluate information and make decisions in complex situations.
Adaptability: Learn, adjust, and stay effective through change.
Connection: Communicate, collaborate, and build trust.
To learn more about why these skills matter and what the data shows about thriving through change, read thisย blog post from our Chief People Officer, Melanie Rosenwasser.
CompensationCanada Pay Range$118,200โ$159,900 CAD- JobCopilot - Get 10x more Job Interviews
- View description๐ Remote๐ Remote - US: Select…โ Posted 9 days ago๐ Remote๐ Remote - US: Select Locationsโ Posted 9d agoRole Description
As the Executive Business Partner to Dropboxโs Chief Business Officer, youโll create leverage through exceptional executive administration, judgment, and follow-through. Youโll own the details that help him and his team operate at its best: a strategic calendar, seamless travel, useful meetings, clear preparation, accurate communications, and thoughtful coordination across the Chief Business Officerโs team and the broader Dropbox leadership system.
This is a high-impact executive administration role in a fast-moving and evolving business. Youโll work closely with the CBO, his Chief of Staff, the Office of the CBO team, other executive admins, Chiefs of Staff, business partners, and senior cross-functional leaders. Youโll often need to make decisions with incomplete information, surface risks early, and keep work moving without creating unnecessary noise or rework.
This is an exceptional administration role where youโll bring judgment and a point of view, but your primary responsibility is to make the executive and the operating system work better through accurate, proactive, collaborative execution. Youโll first learn the existing system, build trust, and develop pattern recognition โ then youโll bring best practices and your expertise to help reshape systems and make them work even better.
If youโre highly organized, calm under pressure, direct in your communication, persistent about follow through, and energized by making complex executive work feel simple, then this role is for you.
Responsibilities
Own a complex calendar as a strategic operating tool, balancing executive priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments
Support meeting prep by ensuring the right attendees, context, agendas, pre-reads, links, decision points, and follow-up actions are in place
Coordinate domestic and international travel end-to-end, including itineraries, ground transportation, hotel and meeting logistics, time-zone planning, contingency plans, and preparation or recovery time
Partner with the CBOโs Chief of Staff to maintain shared visibility into priorities, risks, requests, decisions, and follow-ups
Collaborate with other executive admins, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs without creating parallel processes or confusion
Support communication by tracking drafts, deadlines, approvals, distribution lists, links, and follow-through, ensuring that important messages are accurate and do not stall
Plan and execute executive meetings, offsites, and leadership events with strong attention to detail and a crisp focus on attendee experience, budget, and contingency planning
Maintain accurate administrative systems, including expenses, contacts, recurring meeting structures, action-item tracking, and relevant executive reference materials
Surface risks early, make recommendations, and own issues through resolution rather than simply completing the first task requested
Requirements
8+ years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organization
Expertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time
Experience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zones
Strong written and verbal communication skills, including the ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partners
Experience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to make order out of competing priorities
Proven ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with a recommendation
Demonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-through
Experience working as part of an admin community and collaborating across executive offices rather than operating as an isolated support partner
Comfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important details
High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs (and of course Dropbox!), as well as AI tooling for efficiency through human-machine partnership
Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel
Preferred Qualifications
Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organization
Experience working in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythms
Experience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level events
Experience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputs
Project or program management experience that complements, but does not replace, strong executive administration fundamentals
Durable Skills
AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:
Awareness: Understand yourself and others.
Judgment: Evaluate information and make decisions in complex situations.
Adaptability: Learn, adjust, and stay effective through change.
Connection: Communicate, collaborate, and build trust.
To learn more about why these skills matter and what the data shows about thriving through change, read thisย blog post from our Chief People Officer, Melanie Rosenwasser.
CompensationUS Zone 1
This role is not available in Zone 1US Zone 2$136,600โ$184,800 USDUS Zone 3$121,400โ$164,200 USD 
View description๐ Remote๐ Remote - Canadaโ Posted 10 days ago๐ Remote๐ Remote - Canadaโ Posted 10d agoWho we are
Samsara (NYSE: IOT) is the pioneer of the Connected Operationsโข Cloud, which is a platform that enables organizations that depend on physical operations to harness Internet of Things (IoT) data to develop actionable insights and improve their operations. At Samsara, we are helping improve the safety, efficiency and sustainability of the physical operations that power our global economy. Representing more than 40% of global GDP, these industries are the infrastructure of our planet, including agriculture, construction, field services, transportation, and manufacturing โ and we are excited to help digitally transform their operations at scale.
Working at Samsara means youโll help define the future of physical operations and be on a team thatโs shaping an exciting array of product solutions, including Video-Based Safety, Vehicle Telematics, Apps and Driver Workflows, and Equipment Monitoring. As part of a recently public company, youโll have the autonomy and support to make an impact as we build for the long term.About the role:
Are you an exceptionally agile, strategic, and execution-focused Executive Assistant ready to power high-growth leadership? In this high-impact, dynamic role, you will serve as the strategic operational backbone and trusted partner to 3 Area Vice Presidents across our fast-paced Sales organization. You will master intricate calendaring, architect complex travel itineraries, oversee expense management, and drive high-profile team events. If you are a proactive, self-directed problem solver who thrives under pressure and knows how to seamlessly balance day-to-day priorities with big-picture objectives, this position offers an incredible platform to make a direct impact.
This is a remote position based in Canada. Relocation assistance will not be provided for this role.
You should apply if:
You want to impact the industries that run our world: Your efforts will result in real-world impactโhelping to keep the lights on, get food into grocery stores, reduce emissions, and most importantly, ensure workers return home safely.
You are the architect of your own career: If you put in the work, this role wonโt be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development, countless opportunities to experiment and master your craft in a hyper growth environment.
Youโre energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
You want to be with the best: At Samsara, we win together, celebrate together and support each other. You will be surrounded by a high-calibre team that will encourage you to do your best.ย
In this role, you will:ย
Serve as an Executive Ambassador: Represent your 3 Area VPs with polish and diplomacy across key external partners, high-profile clients, and internal department stakeholders.
Drive Calendar Strategy: Proactively optimize, align, and defend complex schedules across multiple Sales leaders to maximize business momentum and executive focus.
Master Logistics & Travel: Design and book multi-leg travel itineraries, anticipating seamlessly for potential schedule changes and travel logistics.
Manage Business Expenses: Oversee, track, and streamline expense reporting and reconciliations with high accuracy.
Orchestrate Staff Meetings: Partner with leadership to curate agendas, prepare materials, and track key deliverables for departmental meetings.
Lead Event Planning: Plan, coordinate, and execute impactful team offsites, strategy summits, and team-building events that drive culture and connection.
Anticipate & Resolve: Stay ten steps ahead by anticipating executive needs, eliminating friction, and tackling shifting business priorities with urgency.
Execute Strategic Projects: Own ad-hoc administrative initiatives and operational projects to increase overall leadership efficiency.
Champion Culture:ย Champion, role model, and embed Samsaraโs cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices
Minimum requirements for the role:
3+ years of executive administrative experience directly supporting executives in a fast-paced corporate environment.
Proven track record of managing complex, multi-executive calendars, travel logistics, and shifting priorities with exceptional accuracy and composure.
Superior written and verbal communication skills, with high emotional intelligence and executive presence across all internal and external touchpoints.
Demonstrated discretion and sound judgment when handling highly sensitive company information and business scenarios.
An ideal candidate also has:
Prior experience supporting high-growth Sales leadership within a SaaS or enterprise technology company.
Proficiency with AI productivity tools and modern enterprise workflow technology to enhance administrative efficiency.
The compensation range shown spans approved pay zones for this role. Your primary work location determines the range applicable to you, which may be narrower than the full range displayed.
The range of annual base salary for full-time employees for this position is below. Please note that base pay offered may vary depending on factors including your city of residence, job-related knowledge, skills, and experience. Learn more about our total rewards and benefits below.Annual Base Salary$82,025โ$106,150 CADTotal Rewards
At Samsara, we build for the people who keep the global economy moving. We want owners, not passengers, which is why our rewards are designed to fuel high-impact builders. Our compensation program delivers above-market total compensation through a combination of base salary, performance-based bonus/variable pay, and equity (for eligible roles) in a high-growth public company. We meaningfully differentiate pay for our top performers, who have the opportunity to earn above-market compensation that can outpace the broader market over time.
Beyond compensation, we provide the foundations that enable long-term success: a flexible, employee-led remote model, a professional development stipend, comprehensive health and parental leave plans, and more. If youโre ready to build for the long term and own the outcome, your journey starts here.
Flexible Workingย
At Samsara, we embrace a flexible working model that caters to the diverse needs of our teams. Our offices are open for those who prefer to work in-person and we also support remote work where it aligns with our operational requirements. For certain positions, being close to one of our offices or within a specific geographic area is important to facilitate collaboration, access to resources, or alignment with our service regions. In these cases, the job description will clearly indicate any working location requirements. Our goal is to ensure that all members of our team can contribute effectively, whether they are working on-site, in a hybrid model, or fully remotely. All offers of employment are contingent upon an individualโs ability to secure and maintain the legal right to work at the company and in the specified work location, if applicable.
Belonging at Samsara
At Samsara, we welcome everyone regardless of their background. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, and other characteristics protected by law. We depend on the unique approaches of our team members to help us solve complex problems and want to ensure that Samsara is a place where people from all backgrounds can make an impact.
Accommodationsย
Samsara is an inclusive work environment, and we are committed to ensuring equal opportunity in employment for qualified persons with disabilities. Please email [email protected] or click here if you require any reasonable accommodations throughout the recruiting process.
Our Commitment to Authenticity
We use Tofu, a fraud detection tool, to validate the authenticity of applications and protect against identity fraud. This ensures we are connecting with real people and allows us to prioritize genuine candidates. Please see Samsaraโs Candidate Privacy Notice for more information.
Fraudulent Employment Offers
Samsara is aware of scams involving fake job interviews and offers. Please know we do not charge fees to applicants at any stage of the hiring process. Official communication about your application will only come from emails ending in @samsara.com, @us-greenhouse-mail.io or @mail3.guide.co. For more information regarding fraudulent employment offers, please visit ourย blog post here.- PView description - by Family Office Jobs๐ Pretoria, South Africaโ Posted 8 days ago๐ Pretoria, South Africaโ Posted 8d ago
Introduction
The Family Executive provides comprehensive, hands-on support to a family across their personal and household affairs and acts as Executive Assistant to the companyโs Financial Director on the business side. The role demands high levels of confidentiality, discretion and judgement, and, above all, the ability to independently see tasks through to completion.
This is a senior, trusted, standalone position, split across two principals: the family and the Financial Director. Success looks like a family whose personal and administrative life simply runs, and a Financial Director whose diary, correspondence and meeting preparation are handled without him having to think about them.
Duties & Responsibilities
Core Responsibilities โ Family Office
- Diary & scheduling: Manage schedules, appointments and calendars for family members; prioritise and protect their time.
- Correspondence: Draft, proofread and manage correspondence, and act as a trusted point of contact on the family's behalf.
- Travel: Arrange domestic and international travel, flights, accommodation, transport, reservations and full itineraries, efficiently and cost-effectively.
- Events: Plan and run family events, functions and gatherings end to end, anticipating and resolving issues before they surface.
- Household & vendors: Liaise with and oversee household staff, vendors and service providers to keep personal and household affairs running smoothly.
- Records & filing: Maintain orderly, up-to-date records using Microsoft 365 (OneDrive, SharePoint, Teams).
- Confidentiality: Handle sensitive personal and financial information with the highest degree of confidentiality, and safeguard the family's privacy at all times.
Core Responsibilities โ Executive Assistant to the Financial Director
- Diary & meeting management: Schedule and prepare the Financial Director for internal and external meetings, including travel and logistics.
- Correspondence & documents: Draft and proofread the Financial Director's correspondence and maintain his records and files in Microsoft 365.
- Board and HR Committee administration: Support the circulation of papers and tracking of action items for board and HR Committee meetings the Financial Director attends, working alongside the Risk and Compliance function rather than in place of it
- Liaison: Act as a first point of contact between the Financial Director and internal or external stakeholders when he is unavailable, without making decisions on his behalf.
- General administrative support: Provide day-to-day administrative support to the Financial Director's business responsibilities, prioritised alongside family office duties
Desired Experience & Qualification
Essential attributes
- Executor mindset: A self-starting doer who takes full ownership of outcomes and works independently with minimal direction.
- Organised: Exceptional organisation and the ability to juggle competing priorities across two principals without dropping detail.
- Trustworthy: Proven discretion in handling confidential personal, financial and business matters.
- Communication: Clear, professional written and verbal communication; comfortable representing both the family and the Financial Director.
- Tech: Strong Microsoft 365 proficiency (Outlook, Word, Excel, OneDrive, SharePoint, Teams).
- Problem-solver: Anticipates problems and solves them proactively rather than escalating them.
- Composure: Calm, professional and resilient under pressure and changing priorities.
ย
Desirable
- Prior experience in a family office, private household, or executive-support role at a senior level.
- Exposure to board or governance administration (papers, minutes, action tracking).
- Bookkeeping or general finance administration exposure.
- Valid driver's licence and own reliable transport.
Package & Remuneration
R 35,000 โ R 50,000 per month (depending on experience and qualifications)
- JobCopilot - Get 10x more Job Interviews
- CView description - by Family Office Jobs๐ Singaporeโ Posted 8 days ago๐ Singaporeโ Posted 8d ago
- Broad role covering executive support and family office administration
- Convenient office location directly above an MRT station
- Work closely with Management and an expanding team
Role Overview
We are seeking an experienced Executive Assistant with an accounting background to support Management and the day-to-day operations of a growing family office. The role combines personal and executive assistance, travel coordination, finance support, and administration across multiple entities.
Key Responsibilities
Personal & Executive Support
- Provide personal and administrative support to Management.
- Manage calendars, appointments, meetings, and follow-up actions.
- Arrange flights, accommodation, visas, and transportation for Management and designated team members.
- Prepare meeting materials, correspondence, reports and minutes.
- Handle confidential personal and business matters with discretion
Family Office Administration
- Coordinate day-to-day administrative requirements across family office entities.
- Maintain organised corporate records, documents and filing systems.
- Manage office supplies, facilities, vendors and service providers.
- Support accommodation, relocation and other administrative arrangements.
- Assist with other related duties as required.
Requirements
- Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.
- At least five years of relevant EA, PA or administrative experience, preferably supporting senior management.
- Basic finance knowledge and experience handling invoices, payments, and expense claims would be an advantage
- Strong calendar management, travel coordination and organisational skills.
- Comfortable supporting multiple entities and managing varied responsibilities.
- Good written and spoken English.
- Proficient in Microsoft Office, particularly Excel; familiarity with accounting software is an advantage.
- Proactive, resourceful, detail-oriented, and discreet.
- Flexible to attend to urgent matters outside normal working hours when required.
To apply, please submit your detailed CV with the following details for faster processing:
- Reason for leaving
- Expected salary
- Earliest availability date
We regret that only short-listed candidates will be contacted shortly
- QView description๐ Delft, Netherlandsโ Posted 8 days ago๐ Delft, Netherlandsโ Posted 8d ago
Are you ready to be the operational backbone of a fast-growing pioneer in quantum computing?
At Qblox, we're accelerating the worldwide race to build scalable quantum computers, providing the world's best quantum control stacks. We're not just building hardware; we're building the future.
Where you come in
As our experienced Executive Assistant to the Leadership Team, you will keep our executive leadership moving at speed. In a fast-growing deep-tech scale-up, speed, precision, and technical awareness are critical. You will serve as the central operational backbone supporting our CEO, President, and C-Suite.
You will streamline communication across engineering, commercial, and investor streams, anticipating friction before it happens. As a verbally strong communicator, you will actively assist the C-suite in preparing and crafting impact-driven internal communications across the organization. Working from our headquarters in Delft, you will partner closely with our Delft Office Manager, external assistant support, HR, Facilities, and Marketing.
What you'll do
Strategic Calendar Management: Own complex, multi-time zone calendars for the leadership team, balancing internal team syncs, board meetings, investor roadshows, and deep-work focus time.
Communications & Inbox Management: Triage, filter, and draft correspondence on behalf of executives; act as an authoritative gatekeeper and clear communicator across Slack, Email, and Notion.
Executive Communication Prep: Serve as a sounding board and verbal partner for the C-suite, helping structure, refine, and prepare high-impact internal messages and leadership updates.
Travel & Logistics: Organize seamless domestic and international travel, including itineraries, visas, conference access, and emergency adjustments on the fly.
Board & Leadership Meetings: Prepare agendas, collate board decks with executive inputs, take precise minutes, and track actionable post-meeting deliverables.
Stakeholder Coordination: Coordinate interactions with external advisors, academic partners, venture capitalists, grant bodies, and key enterprise clients.
Leadership Offsites & Events: Lead end-to-end planning and logistics for executive offsites, town halls, investor days, team summits, and guest visits to our offices.
Ad-Hoc Initiatives: Step in to drive operational micro-projects, cross-functional initiatives, or culture programs to keep leadership focused on scaling.
Enough about us, what about you? To truly excel and lead the charge in this role, we envision you'll have the following skills and experience:
The Non-Negotiables:
Proven Track Record: 5+ years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting C-level executives, preferably in venture-backed tech, scale-ups, or research-driven environments.
Verbal & Written Mastery: Exceptional written and verbal English skills. You are articulate, confident, and capable of translating executive directives into clear operational steps and impactful internal messaging.
Tool Fluency: Expert proficiency in modern collaboration platforms, with Google Workspace being our standard platform.
Anticipatory Thinking: The ability to solve operational bottlenecks 3 steps ahead, working autonomously with minimal direction.
Extreme Discretion: Natural handling of highly sensitive business IP, hiring plans, and investor relations with strict confidentiality.
Adaptability in Ambiguity: Comfortable operating in a high-velocity, evolving environment where priorities shift quickly.
Nice to Haves & Perks:
Dutch fluency or professional proficiency is a strong advantage (Nice to have).
Hands-on experience organizing international team offsites and leadership summits with an eye for detail.
A collaborative mindset and natural affinity for teaming up with HR, Facilities, and Marketing on key company events.
About Us
At Qblox, we operate at the frontier of the quantum revolution delivering advanced technologies needed to build Quantum Computers. This field is rapidly growing and will impact society on a global level. With a dedicated team of scientists, engineers, and developers, we are pushing quantum technology to support experimentalists worldwide with our scalable qubit control and readout equipment.
Since 2019, Qblox has grown into a dynamic company employing 170+ innovative, international minds, all dedicated to the companyโs mission. Next to our Headquarters in Delft, we opened our second office in Boston, Massachusetts, USA.
We celebrate equality and diversity. We are growing exponentially and welcome talented individuals who share our enthusiasm to make a difference. Our Diversity and Inclusion Committee and Culture Committee work to enrich our company culture by promoting equality and celebrating diversity within our team. Weโre striving to build a team that represents a variety of backgrounds, cultures, perspectives, experiences, and skills.
Why Join Qblox?ย
Ignite Your Drive: Work in the most exciting industry right now: quantum computing, a true deep tech frontier.
SARs (Stock Appreciation Rights) Program ๐: You will become eligible to participate in our SARs program after your contract is converted to a permanent contract. SARs are distributed across team members based on role, seniority, and performance. The grant amount is determined annually by management (program runs up to and including 2026).
Industry-Leading Pension Plan ๐ฑ: You are automatically enrolled in the employerโs pension scheme. On top of your monthly gross salary, Qblox contributes 14% of pensionable wages in equal monthly installments. There are no mandatory employee contributions required from your gross salary; a rare benefit in the Netherlands! All pension premiums are paid fully by Qblox (with the option to add personal savings if desired).
Vacation Days ๐๏ธ: Enjoy 30 holidays per year (on top of national public holidays) based on a 40-hour workweek.
Remote & Work-from-Abroad Flexibility ๐ : In addition to hybrid working, we offer 3 weeks per year to work from abroad, allowing you to visit family and friends without using up your vacation time.
Travel Costs Allowance ๐: We compensate โฌ0.25 per traveled kilometer from your home address to our office, up to a maximum of โฌ500 net per month, paid automatically with each payroll run.
Free On-Site Parking ๐ ฟ๏ธ: Coming by car? We have free parking spots available right at our Delft headquarters.
High-Growth Culture: High-curiosity, high-performance team dynamics with autonomy and real room to shape your role.
Next Steps
We are curious to learn if you have any questions regarding this role or life at Qblox! Would you like to know more about our application process, or are you ready to submit your application?
Acquisition in response to our vacancies by recruitment agencies is not appreciated.
- TView description - by Sportstech Jobs๐ Stamford, CT- WWE…โ Posted 12 days ago๐ Stamford, CT- WWE Headquartersโ Posted 12d ago
Who We Are:
WWEยฎ is the global leader in sports entertainment. The company creates and delivers original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, Premium Live Events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including Netflix, ESPN, NBCUniversal, USA Network and The CW. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found atโฏwwe.com andโฏcorporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the worldโs premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the worldโs premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.The ideal Executive Assistant is a driven and meticulously organized individual who demonstrates a high level of dedication in providing outstanding support. He/she must exhibit the adaptability and strategic foresight necessary to manage intricate travel logistics and complex calendars within a dynamic corporate environment.
Adept in Microsoft Outlook is essential, as well as Microsoft Word, Excel, and PowerPoint knowledge
High-level written, verbal, and interpersonal communication skills
Strong organizational, problem-solving, and communication skills
Aptitude to quickly learn organizational structure and the objectives of the team
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
A terrific work ethic accompanied by an ever-positive, get-it-done attitude
Ability to take on increased responsibilities as the position advances
Ability to work in a highly ambiguous environment
ย โNo job too smallโ mind-set is necessary for success
General Overview
Strong interest and/or experience working in Sports and Media
Book heavy travel arrangements (domestic and international)
Reconcile and prepare travel & expense reports
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrate proactive approaches to problem-solving with strong decision-making capability
Emotional maturity
Highly resourceful team-player, with the ability to also be extremely effective independently
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
ย 1โ2 years of corporate office experience preferred; however, we welcome applications from highly motivated entry-level candidates eager to learn and grow.
WWE EEO Statement:
WWE is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. WWE makes employment decisions based on merit and qualifications, without considering an employeeโs or applicantโs race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. WWE also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for WWE employment candidates, please review ourย Candidate Privacy Policy. For information regarding Terms and Conditions for this and other WWE websites, please review ourย Terms and Conditions.
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- DView description - by Family Office Jobs๐ Singaporeโ Posted 12 days ago๐ Singaporeโ Posted 12d ago
Dalio Family Office Overview: ย
The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures,โฏinvestments,โฏandโฏphilanthropic effortsโฏunderโฏDalio Philanthropies,โฏwhich includesโฏOceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation.โฏThe core of the DFOโs culture is built aroundโฏmeaningful work and meaningful relationships and the familyโs commitment to giving back. The office is headquartered in Westport, CT with regional offices in New York City, Singapore, and Abu Dhabi. This position will be based in our Singapore office.ย ย
ย
Pillar Overview:ย ย
โโThe Investment Pillar facilitates the execution of new investments made on behalf of the Dalio family, provides reporting on the asset allocation and investment performance of the investment assets, and provides appropriate education for family members and other relevant stakeholders.ย
ย
Position Summary:ย ย
Provide high-trust executive and business-management support to the Singapore Investment Pillar. This role manages complex calendars, travel and expenses while coordinating broader business needs, including investment events, office initiatives, and investment-team tools and services. The ideal candidate combines excellent administrative execution with the judgment, discretion, and initiative to operate effectively in a fast-moving, highly confidential investment environment.ย
ย
Position Location:ย ย ย
Singaporeย
ย
Role Responsibilities:ย
-
Manage complex calendars, scheduling, and meeting logistics for the Singapore Investment Pillar, coordinating across global teams, external partners, and multiple time zones.ย
-
Coordinate business travel arrangements and prepare and reconcile expense reports accurately and promptly.ย
-
Provide day-to-day administrative and coordination support to the Singapore investment team, helping prioritise requests, track follow-ups, and maintain effective team workflows.ย
-
Plan and execute investment meetings, summits, and other business events, including agendas, participants, venues, materials, and follow-up actions.ย
-
Support general business-management activities and ad hoc projects for the Singapore office and investment function.ย
-
Coordinate access, administration, and vendor support for investment-team tools and services.ย
-
Handle highly confidential investment, platform, and personnel information with sound judgment and discretion.ย
-
Work closely with the broader Investments executive-assistant network to coordinate coverage and provide leverage where appropriate.ย
-
Additional duties as assigned.ย
The ideal candidate will possess the following professional qualifications:ย
-
Minimum of 7 years of experience supporting senior executives, preferably within investment, financial services, or a similarly complex professional environment.ย
-
Proven ability to provide high-trust support in an investment, financial-services, or similarly complex professional environment.ย
-
Strong calendar, travel, expense, and meeting-management capabilities, with excellent organisation and attention to detail.ย
-
Excellent written and verbal communication skills, with the ability to coordinate effectively across functions, seniority levels, and time zones.ย
-
Proven discretion and sound judgment when handling confidential or security-sensitive information.ย
-
Strong proficiency with Microsoft 365 applications and the ability to learn and administer business and investment-related systems.ย
-
Bachelorโs degree or equivalent relevant professional experience.ย
The ideal candidate will possess the following knowledge, skills, attributes, and values:ย
-
Experience supporting investment professionals, a family office, or another high-trust financial-services environment.ย
-
Experience planning executive-level meetings, conferences, off-sites, or investment summits.ย
-
A proactive, resourceful, and adaptable approach, with the capacity to take on broader business-management responsibilities as needs evolve.ย
-
Ability to manage competing priorities, anticipate needs, and drive work to completion with limited supervision.ย
-
Experience collaborating with globally distributed teams and executive-support colleagues.ย
ย
Compensation and Illustrative Benefits:ย
Compensation for the role includes a competitive salary dependent on years of experience, level of education obtained, as well as applicable skill set, and an excellent benefits package, including a comprehensive employer paid medical plan and CPF.ย
-
100% company paid medical, dental and vision premiumsย ย
-
11 company paid holidaysย ย
-
Generous Time Off Programsย
-
14 Sick Daysย
-
Employer Match to CPFย
-
International EAP Program, Crisis Plusย
-
Gym reimbursement, identity theft and other wellness programsย
ย
Use of AI in the Application Processย
We recognize that candidates may use AI-enabled tools to assist with resume drafting, application preparation, and interview preparation. Such use is permitted provided all submitted materials accurately reflect the candidate's own qualifications, experience, skills, and work history.ย
Candidates may not submit hidden instructions, embedded prompts, misleading metadata, deceptive content, code, or other materials intended to interfere with or improperly influence the Company's recruiting process or the administration of candidate applicationsย
Any attempt to misrepresent qualifications or improperly interfere with the recruiting process may result in disqualification from consideration.ย
Please note that we do not provide immigration sponsorship for this position.ย ย
At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.ย
-
- CView description - by Family Office Jobs๐ Career Group Companiesโ Posted 13 days ago๐ Career Group Companiesโ Posted 13d ago
A private, globally active family office is seeking a highly organized, discreet, and proactive Executive Assistant to provide dedicated support to the principal and assist with broader family office administration. This is a hands-on role ideal for someone who thrives in a high-touch, fast-moving environment and is comfortable supporting an executive who travels extensively.
The EA will serve as a central point of coordination, helping manage the Principalโs day-to-day priorities while ensuring important administrative matters, deadlines, and follow-ups are handled seamlessly.
โKey Responsibilities
โข Manage a complex calendar, meetings, travel arrangements, expenses, and selected correspondence
โข Coordinate across advisers, service providers, family members, and other key stakeholders
โข Maintain organized records, trackers, deadlines, and recurring administrative obligations
โข Manage follow-up on outstanding items and ensure matters are carried through to completion
โข Prepare meeting materials, agendas, notes, and action items
โข Assist with personal and family administrative matters, including travel documentation, insurance, property-related requests, and vendor coordination
โข Organize confidential documents and information with exceptional discretion
โข Develop streamlined processes, checklists, and systems to create structure and improve efficiency
โข Anticipate the Principalโs needs and proactively identify scheduling, travel, and administrative priorities
โQualifications
โข Approximately 5+ years of relevant Executive Assistant or high-level administrative experience
โข Experience supporting executives within venture capital, private equity, financial services, family office, start-up, or a similarly fast-paced environment preferred
โข Exceptional organization, attention to detail, and follow-through
โข Polished and professional communication skills
โข High level of discretion and sound judgment
โข Comfortable working across time zones and supporting an executive with extensive international travel
โข Proactive, patient, resourceful, and able to operate independently
โข Strong technology, spreadsheet, and productivity skills - CView description - by Family Office Jobs๐ Remote๐ New York City, New York,…โ Posted 13 days ago๐ Remote๐ New York City, New York, United States, Remoteโ Posted 13d ago
Our client, a well-established private family office is seeking a polished, highly discreet Executive Personal Assistant to support its principal directly. This is a rare opportunity to step into a true right-hand role for someone who has built a warm, respectful, boutique culture.
You'll be the central hub connecting a small, close-knit team (family office staff, a second assistant, property management, IT, finance, and legal) - managing the principal's calendar, communications, and day-to-day personal and professional logistics with a birds-eye view of everything in motion.Location: Midtown East, Manhattan
Schedule: Hybrid (in-office MonโThu, remote Fridays)
This is a high-touch but well-managed role โ not a true 24/7 grind, just someone who's consistently on top of the details and communicates proactively.Compensation based upon experience: $150Kโ$250K base range + discretionary bonus, fully company-paid medical/dental/vision, 401(k) match, 3 weeks PTO + sick time, free lunch in-office
What you'll do:
โข Own the principal's daily Outlook calendar, schedule, and reminders; keep him on time and prepared
โข Coordinate closely with his driver and household/travel logistics, including private aviation
โข Manage correspondence, inbox, and phone communications; draft and edit emails
โข Handle scheduling for medical appointments, reservations, and personal errands
โข Work closely to build relationships with family members, professional stakeholders, etc.
โข Conduct light research and prepare materials as needed
โข Serve as a trusted liaison across the office's internal functionsWhat we're looking for:
โข Bachelor's degree required
โข 8โ12+ years supporting a HNWI, high-level executive or principal (industry background open)
โข Discreet, loyal, and trustworthy above all else
โข Confident, succinct communicator with strong common sense
โข Fast, adaptable learner who can figure things out independently
โข Highly organized multi-tasker with sharp attention to detail
โข Tech-savvy (MS Office/Outlook, Zoom, Bloomberg Terminal familiarity a plus, Expensify, AI tools)
โข Warm, positive, team-first attitude โ no task too small
โข Comfortable around office pups! - JobCopilot - Get 10x more Job Interviews
- LView description๐ Cincinnatiโ Posted 15 days ago๐ Cincinnatiโ Posted 15d ago
Landor is looking for a Temporary Executive Assistant to join our Cincinnati studio. Could this be you?ย ย
โฏ
We are Landor, part of WPP
World-leading brand experts,ย
underpinned by the most expansive strategic & creative capabilities in our category.
We make brands more valuable and less vulnerable.
We build brands differently. We work with our clients to define and solve their business problems through the lens of brand. We strategically join the dots between our design, experience, governance and measurement capabilities, and always connect our brand work to business outcomes.ย
Landor companies also include amp (sonic branding), bdg (workplace & architectural experts), Deep Local (creative technologists) and ManvsMachine (3D motion design).About WPP
WPP is the trusted growth partner for the worldโs leading brands. We uniteย cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counselย in a single company โย powered by exceptional talent and our agentic marketing platform, WPP Open,ย to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visitย WPP.com.
We are looking for a highly organized, energetic superstar to join our team as an Administrative Assistant. The ideal candidate is a trusted professional and will act as an extension of the leadership team in terms of voice,ย judgmentย and decision making. You are comfortable managingย highly sensitiveย information andย maintainย incrediblyย high standardsย of confidentiality.ย
You will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently. This person thrives at being mindful of details in a fast-paced environment with a diverse group of people, at all levels. This position will play an integral role in the daily flow,ย successย and operations of Landor.ย
If you consider yourself a hungry, proactive,ย thoughtfulย and kind professional, who is looking to learn from top tier talent in a fast-paced agency setting, this could be the role for you.ย
-
Build a partnership with the executives and work together positively and effectively.ย
-
Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated.ย
-
Act as a brand ambassador for not only the executives but Landor as a whole.ย Being the first point of contact for many clients andย stakeholdersย the ideal candidate will always present themselves as an extension of the executives.ย
-
Act as the executivesโ right hand,ย anticipatingย needs for maximum efficiency and impact with all communications, tasks, meetings & projects.ย
-
Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats.ย
-
Tackleย any and allย tasks to ensure the executives can maximize their time to focus on strategic areas relating to the ongoing development of the business.ย
-
Adapt to changing demands and responsibilities quickly. A true problem solver, someone who can pivot without missing a step.ย
-
Manage full calendar and scheduling commitments.ย
-
Organize intricate global travel andย anticipateย last minute changes.ย
-
Coordinate internal/external meetings,ย logisticsย and communications.ย
-
Act as the host of the studio, caring for guests and team members alike, andย maintainingย an environment that isย conducive to collaboration andย aย positive, enjoyableย cultureย
โฏย
About youย
-
3-5 yearsโ experience supporting and interacting with C- level Executives.ย
-
Previousย experience working in a creative environment.ย
-
Strong written and oral communication skills whileย maintainingย a warm and professional demeanor.ย
-
Strong business acumen and the ability to quickly learn and absorbย new information.ย
-
Strong work-ethic, can-do attitude, proactive and forward-thinking.ย
- Excellent interpersonal and communication skills.ย
-
Highly organized and strategic thinker withย anย ability to multitask.ย
-
A self-starter withย high levelsย of initiative, always looking for the most effective way to achieve success.ย
-
Self-motivated and flexible, with a passion to โget things doneโ yet have fun along the way.ย
-
Trustworthy,ย diplomaticย and discrete (you will regularly be party to confidential information).ย
-
Flourishes in a creative, fast-paced environment.ย
-
Enjoysย collaboratingย and isย team-oriented.ย
-
Takes pride in their studio environment and isย aย positiveย contributorย toย andย facilitatorย of theย office cultureย ย
ย
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why weโve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
We build brands. We build futures. Landor, a WPP company, is an equal opportunity employer. We consider all applicants without discrimination or regard to particular characteristics, committed to a culture of respect where everyone belongs and can progress in their careers.
-
- LView description๐ Cincinnatiโ Posted 16 days ago๐ Cincinnatiโ Posted 16d ago
Landor is looking for an Executive Assistant to join our Cincinnati studio. Could this be you? ย
โฏ
We are Landor, part of WPP
World-leading brand experts,ย
underpinned by the most expansive strategic & creative capabilities in our category.
We make brands more valuable and less vulnerable.
We build brands differently. We work with our clients to define and solve their business problems through the lens of brand. We strategically join the dots between our design, experience, governance and measurement capabilities, and always connect our brand work to business outcomes.ย
Landor companies also include amp (sonic branding), bdg (workplace & architectural experts), Deep Local (creative technologists) and ManvsMachine (3D motion design).About WPP
WPP is the trusted growth partner for the worldโs leading brands. We uniteย cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counselย in a single company โย powered by exceptional talent and our agentic marketing platform, WPP Open,ย to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visitย WPP.com.
We are looking for a highly organized, energetic superstar to join our team as an Administrative Assistant. The ideal candidate is a trusted professional and will act as an extension of the leadership team in terms of voice,ย judgmentย and decision making. You are comfortable managingย highly sensitiveย information andย maintainย incrediblyย high standardsย of confidentiality.ย
You will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently. This person thrives at being mindful of details in a fast-paced environment with a diverse group of people, at all levels. This position will play an integral role in the daily flow,ย successย and operations of Landor.ย
If you consider yourself a hungry, proactive,ย thoughtfulย and kind professional, who is looking to learn from top tier talent in a fast-paced agency setting, this could be the role for you.ย
-
Build a partnership with the executives and work together positively and effectively.ย
-
Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated.ย
-
Act as a brand ambassador for not only the executives but Landor as a whole.ย Being the first point of contact for many clients andย stakeholdersย the ideal candidate will always present themselves as an extension of the executives.ย
-
Act as the executivesโ right hand,ย anticipatingย needs for maximum efficiency and impact with all communications, tasks, meetings & projects.ย
-
Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats.ย
-
Tackleย any and allย tasks to ensure the executives can maximize their time to focus on strategic areas relating to the ongoing development of the business.ย
-
Adapt to changing demands and responsibilities quickly. A true problem solver, someone who can pivot without missing a step.ย
-
Manage full calendar and scheduling commitments.ย
-
Organize intricate global travel andย anticipateย last minute changes.ย
-
Coordinate internal/external meetings,ย logisticsย and communications.ย
-
Act as the host of the studio, caring for guests and team members alike, andย maintainingย an environment that isย conducive to collaboration andย aย positive, enjoyableย cultureย
โฏย
About youย
-
3-5 yearsโ experience supporting and interacting with C- level Executives.ย
-
Previousย experience working in a creative environment.ย
-
Strong written and oral communication skills whileย maintainingย a warm and professional demeanor.ย
-
Strong business acumen and the ability to quickly learn and absorbย new information.ย
-
Strong work-ethic, can-do attitude, proactive and forward-thinking.ย
- Excellent interpersonal and communication skills.ย
-
Highly organized and strategic thinker withย anย ability to multitask.ย
-
A self-starter withย high levelsย of initiative, always looking for the most effective way to achieve success.ย
-
Self-motivated and flexible, with a passion to โget things doneโ yet have fun along the way.ย
-
Trustworthy,ย diplomaticย and discrete (you will regularly be party to confidential information).ย
-
Flourishes in a creative, fast-paced environment.ย
-
Enjoysย collaboratingย and isย team-oriented.ย
-
Takes pride in their studio environment and isย aย positiveย contributorย toย andย facilitatorย of theย office cultureย ย
ย
We offer a competitive benefits package, clickย WPP Benefitsย for more details.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why weโve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
We build brands. We build futures. Landor, a WPP company, is an equal opportunity employer. We consider all applicants without discrimination or regard to particular characteristics, committed to a culture of respect where everyone belongs and can progress in their careers.
-
- SView description๐ โ Posted 17 days ago๐ \โ Posted 17d ago
Job Description
Executive Information and Administrative Management
Triage the executive's inbox, clearing routine and notification emails; banking, HR/payroll, system alerts, SaaS notifications, so only items genuinely needing attention get through.
Progressively take on more direct filtering and filing as familiarity with the business builds.
Filter routine communications and escalate only critical matters.
Categorize emails by urgency, significance, and required action.
Manage Calendar scheduling and coordination
Assist with travel planning and document preparations
Support Process documentation and SOP management
Create structured daily executive briefings highlighting decisions, risks, opportunities, and priorities.
The goal is to provide clarity and actionable insight rather than forwarding individual emails.
Freight and Logistics Monitoring
Monitor shipment, freight schedule, and customs activity across all carriers and brokers.
Track and flag exceptions, delays, or documentation issues as they arise.
Coordinate directly with suppliers, freight partners, and internal teams to help resolve flagged issues.
Data Entry & Research Projects
Own data entry and record-update projects in NetSuite and other business systems, starting with an HTS code and duty rate update project.
Conduct ad hoc research projects as they arise.
The Ideal Candidate
Highly proactive and solutions-oriented
Exceptionally organized and detail-focused
Able to work independently with minimal supervision
A strong communicator with excellent business writing skills
Comfortable handling sensitive and confidential information
Analytical, resourceful, and commercially aware
Calm under pressure and capable of managing competing priorities
Relentless in follow-through and accountability
Most importantly, you know how to distinguish between information and insight
What Success Looks Like
The executive feels genuinely in the know without being pulled into every thread. Deliver concise, high-quality daily executive briefings.
A daily digest that consistently separates decisions, FYIs, exceptions, and logistics statuses.
Create visibility across projects, priorities, and business initiatives.
Freight and logistics exceptions are caught and flagged before they become problems.
Growing ownership of inbox filtering and filing as trust is established.
Significantly reduce administrative burden on the executive.
Become a trusted business partner and key contributor to executive effectiveness.
Qualifications
Bachelor's degree in business, Commerce, Operations, Supply Chain, Communications, or a related field.
Minimum 3 years' experience supporting senior leaders, founders, CEOs, managing directors, or executive teams.
Experience working with international clients, multinational organizations, or global teams.
Strong proficiency in Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint, and SharePoint).
Experience with ERP systems such as NetSuite, SAP, Oracle, or similar platforms.
Experience with PM tools (Microsoft Planner, Asana, Click up, Monday.com Trello)
Proven experience coordinating projects, managing workflows, and tracking business initiatives.
Exceptional written and verbal communication skills.
Preferred Experience
Direct support of a CEO, Founder, President, or Managing Director.
Experience supporting US-based executives or organizations.
Exposure to logistics, manufacturing, distribution, supply chain, or operations environments.
Experience creating executive reports, dashboards, and management updates.
Advanced Excel and business reporting skills.
- HuddleMate - Answer every question in your next interview or meeting
- AView description๐ Las Vegas, Nevada, United…โ Posted 19 days ago๐ Las Vegas, Nevada, United Statesโ Posted 19d ago
The Executive Assistant will provide comprehensive administrative support for two senior leaders in the Chief Technology Organization.ย Reporting to the Senior Vice President (SVP) Head of Content Technology this role involves managing day-to-day administrative duties, ensuring smooth operations across global activities that span multiple time zones. The individual will be expected to handle scheduling, calendar management, travel arrangements, expense reporting, correspondence, team event planning, and various other tasks to support the leadership teamโs needs, while maintaining efficiency and professionalism in a fast-paced environment. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
ย
Job Requirements
ยทย ย ย ย ย ย ย ย Support Preparation for Meetings and Engagements:
oย ย ย Provide the SVP and VP with background information, meeting summaries, supporting documents, and other materials for appointments, meetings, and speaking engagements.
oย ย ย Coordinate with other departments as needed and maintain a detailed priority list of projects and commitments.
oย ย ย Design and prepare correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.
ยทย ย ย ย ย ย ย ย Handle Business Finances:
oย ย ย Manage business-related finances, including reconciling credit card statements and processing expense reports.
oย ย ย Ensure efficient handling and tracking of invoices.
ยทย ย ย ย ย ย ย ย Manage Confidential Information:
oย ย ย Facilitate the smooth flow of information across organizational levels and external contacts.
oย ย ย Handle sensitive and confidential information with discretion.
ยทย ย ย ย ย ย ย ย Meeting and Appointment Coordination:
oย ย ย Organize and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, and transcribing minutes.
ยทย ย ย ย ย ย ย ย Travel Arrangements:
oย ย ย Arrange all domestic & international travel for the SVP and VP, including flights, hotels, and car rentals.
ยทย ย ย ย ย ย ย ย Composing Correspondence and Reports:
oย ย ย Write and edit business correspondence, reports, and other documents as needed.
ยทย ย ย ย ย ย ย ย Organize Departmental Documents:
oย ย ย Maintain and organize departmental spreadsheets, files, and records.
ยทย ย ย ย ย ย ย ย Calendar Management:
oย ย ย Manage the executivesโ calendars, ensuring timely scheduling and prioritization of events.
ยทย ย ย ย ย ย ย ย Time Efficiency:
oย ย ย Assist in managing commitments to maximize the executivesโ time efficiency.
ยทย ย ย ย ย ย ย ย Professional Representation:
oย ย ย Interact effectively with all levels of the organization and represent the SVP and VP with professionalism.Bottom of Form
- undefined
- undefined
Qualifications
ย
- Ability to prioritize and independently follow through on all tasks and projects
- Self-Directed / Self-motivated / CAN-do-WILL-do attitude
- Strong English oral and written communications skills
- Dependable, Adaptable, Flexible, Poised and Articulate
- Strong event planning and organization skills
- Must be able to use considerable discretion, judgment, confidentiality and diplomacy
- Associateโs degree or equivalent work-related experience
- Minimum Five (5) Years of relevant experience.ย ย
- Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, PowerPoint.ย
ยทย ย ย ย ย ย ย ย Willingness to support executive team and be on call 24/7
ย
This job description may have been reviewed and enhanced usingโฏAI-assisted tools to improve clarity, consistency, and inclusivity. All final content, role requirements and hiring decisions remain subject to human review and approval by Aristocrat.
Compensation Philosophy
We offer a comprehensive pay and benefits package designed to stay competitive in the market, support your wellbeing, and recognise your contribution to our success. Our approach is underpinned by a pay-for-performance belief in rewarding individual impact. Your specific compensation package will be determined by factors such as your skills, experience, qualifications, and location.
Depending on your role and location, you may be eligible for annual bonuses and incentives, health and wellbeing benefits, paid time off, retirement plans, insurance coverage, and other local or statutory benefits.
Specific details about compensation and benefits for this position will be discussed during the recruitment process.
- AView description๐ Remote๐ Las Vegas, Nevada, United…โ Posted 20 days ago๐ Remote๐ Las Vegas, Nevada, United States, Remoteโ Posted 20d ago
The Executive Assistant will provide comprehensive administrative support for two senior leaders in the Chief Technology Organization.ย Reporting to the Senior Vice President (SVP) Head of Content Technology this role involves managing day-to-day administrative duties, ensuring smooth operations across global activities that span multiple time zones. The individual will be expected to handle scheduling, calendar management, travel arrangements, expense reporting, correspondence, team event planning, and various other tasks to support the leadership teamโs needs, while maintaining efficiency and professionalism in a fast-paced environment. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
ย
Job Requirements
ยทย ย ย ย ย ย ย ย Support Preparation for Meetings and Engagements:
oย ย ย Provide the SVP and VP with background information, meeting summaries, supporting documents, and other materials for appointments, meetings, and speaking engagements.
oย ย ย Coordinate with other departments as needed and maintain a detailed priority list of projects and commitments.
oย ย ย Design and prepare correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.
ยทย ย ย ย ย ย ย ย Handle Business Finances:
oย ย ย Manage business-related finances, including reconciling credit card statements and processing expense reports.
oย ย ย Ensure efficient handling and tracking of invoices.
ยทย ย ย ย ย ย ย ย Manage Confidential Information:
oย ย ย Facilitate the smooth flow of information across organizational levels and external contacts.
oย ย ย Handle sensitive and confidential information with discretion.
ยทย ย ย ย ย ย ย ย Meeting and Appointment Coordination:
oย ย ย Organize and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, and transcribing minutes.
ยทย ย ย ย ย ย ย ย Travel Arrangements:
oย ย ย Arrange all domestic & international travel for the SVP and VP, including flights, hotels, and car rentals.
ยทย ย ย ย ย ย ย ย Composing Correspondence and Reports:
oย ย ย Write and edit business correspondence, reports, and other documents as needed.
ยทย ย ย ย ย ย ย ย Organize Departmental Documents:
oย ย ย Maintain and organize departmental spreadsheets, files, and records.
ยทย ย ย ย ย ย ย ย Calendar Management:
oย ย ย Manage the executivesโ calendars, ensuring timely scheduling and prioritization of events.
ยทย ย ย ย ย ย ย ย Time Efficiency:
oย ย ย Assist in managing commitments to maximize the executivesโ time efficiency.
ยทย ย ย ย ย ย ย ย Professional Representation:
oย ย ย Interact effectively with all levels of the organization and represent the SVP and VP with professionalism.Bottom of Form
- undefined
- undefined
Qualifications
ย
- Ability to prioritize and independently follow through on all tasks and projects
- Self-Directed / Self-motivated / CAN-do-WILL-do attitude
- Strong English oral and written communications skills
- Dependable, Adaptable, Flexible, Poised and Articulate
- Strong event planning and organization skills
- Must be able to use considerable discretion, judgment, confidentiality and diplomacy
- Associateโs degree or equivalent work-related experience
- Minimum Five (5) Years of relevant experience.ย ย
- Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, PowerPoint.ย
ยทย ย ย ย ย ย ย ย Willingness to support executive team and be on call 24/7
ย
This job description may have been reviewed and enhanced usingโฏAI-assisted tools to improve clarity, consistency, and inclusivity. All final content, role requirements and hiring decisions remain subject to human review and approval by Aristocrat.
Compensation Philosophy
We offer a comprehensive pay and benefits package designed to stay competitive in the market, support your wellbeing, and recognise your contribution to our success. Our approach is underpinned by a pay-for-performance belief in rewarding individual impact. Your specific compensation package will be determined by factors such as your skills, experience, qualifications, and location.
Depending on your role and location, you may be eligible for annual bonuses and incentives, health and wellbeing benefits, paid time off, retirement plans, insurance coverage, and other local or statutory benefits.
Specific details about compensation and benefits for this position will be discussed during the recruitment process.
- SView description๐ โ Posted 22 days ago๐ \โ Posted 22d ago
Salary: KES 50,000 per month
Job Purpose
Summit Human Resource & Marketing Group Ltd is seeking a highly organised, professional and proactive Executive Assistant to provide comprehensive administrative, coordination and executive support to the Managing Director.
The successful candidate will act as a key link between the Managing Director, clients, employees, business partners and other stakeholders, ensuring that daily activities, appointments, communication and follow-ups are efficiently managed.
Key Responsibilities
Executive Support
Manage the Managing Director\'s daily calendar, appointments and meetings.
Schedule and coordinate internal and external meetings.
Prepare meeting agendas, documents and presentations.
Take meeting minutes and follow up on agreed action points.
Remind the Managing Director of important deadlines, meetings and commitments.
Assist with planning business trips, events and appointments.
Communication & Correspondence
Handle emails, telephone calls, WhatsApp messages and other correspondence professionally.
Draft letters, emails, reports, proposals and other business documents.
Receive and respond to routine enquiries on behalf of the Managing Director.
Ensure important communication is escalated promptly.
Maintain professional communication with clients and business partners.
Business Development Support
Assist the Managing Director with client follow-ups and business development activities.
Research prospective clients, companies and business opportunities.
Maintain a database of clients, prospects and business contacts.
Follow up on proposals, quotations and pending client matters.
Assist in preparing company profiles, presentations and proposals.
Administration
Maintain organised physical and electronic records.
Prepare and maintain reports and administrative documents.
Coordinate office activities and administrative requirements.
Monitor pending tasks and ensure timely follow-up.
Assist in maintaining confidential company records.
Coordinate communication between different departments.
Client & Stakeholder Coordination
Receive and coordinate visitors and clients professionally.
Liaise with clients, suppliers, consultants and business partners.
Follow up on client requests and ensure they are directed to the relevant department.
Maintain strong professional relationships with key stakeholders.
Confidentiality
The Executive Assistant will have access to confidential business and client information and must maintain a high level of confidentiality, integrity and discretion at all times.
Qualifications & Requirements
Diploma or Degree in Business Administration, Secretarial Studies, Office Administration, Management or a related field.
Previous experience as an Executive Assistant, Personal Assistant, Office Administrator or similar role is an advantage.
Excellent written and verbal communication skills.
Strong organisational and time-management skills.
Excellent computer skills, particularly Microsoft Word, Excel, PowerPoint and email.
Good knowledge of professional business communication.
Ability to manage multiple tasks and priorities.
High level of professionalism and attention to detail.
Ability to work independently and take initiative.
Strong follow-up and coordination skills.
Must be trustworthy, presentable and discreet.
Personal Attributes
The ideal candidate should be:
Professional and well presented.
Highly organised.
Proactive and self-motivated.
Reliable and punctual.
Confident when communicating with senior executives and clients.
Discreet and trustworthy.
Detail-oriented.
Flexible and adaptable.
Able to work under pressure.
Excellent at following up and getting things done.
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- EView description๐ โ Posted 22 days ago๐ \โ Posted 22d ago
Key Responsibilities
Manage the CEO and DSI's calendars, appointments, meetings, and engagements.
Coordinate meetings, prepare agendas, take minutes, and follow up on action points.
Prepare reports, presentations, briefing notes, memos, and official correspondence.
Manage and prioritise incoming emails, calls, requests, and communications.
Maintain accurate and confidential executive records and documents.
Support the CEO and DSI in strategic planning, projects, and special assignments.
Monitor assigned projects and follow up with HODs and relevant staff to ensure timely completion.
Conduct research and prepare relevant information to support management decision-making.
Coordinate internal and external meetings, hospital events, conferences, and official engagements.
Act as a professional liaison between the executive office, management, staff, consultants, clients, and external stakeholders.
Assist with travel arrangements, itineraries, logistics, and other executive engagements when required.
Track important deadlines, deliverables, and management directives.
Handle highly confidential information with discretion, maturity, and professionalism.
Support the preparation of management and strategic review reports.
Perform other duties and special assignments as may be delegated by the CEO or DSI.t
- CView description - by Family Office Jobs๐ Zug, Switzerlandโ Posted 22 days ago๐ Zug, Switzerlandโ Posted 22d ago
About COFRA Holding AG
COFRA Holding AG is a family-owned group, headquartered in Switzerland, with operations in Europe, the Americas and Asia. COFRA has a diverse portfolio of investment businesses in private equity (Bregal Investments), real estate (Redevco) and asset management (Anthos Fund & Asset Management). Businesses and investments are also held in retail, clean energy and sustainable food.
Through business, COFRA strives to be a force for good in the world, a mission that began over 180 years ago. Today, we actively direct our expertise, energy and capital into businesses and investments that we believe have the potential to create superior value.
Help us enable exceptional leadership
We are looking for a highly organised, proactive and trustedย Executive Assistantย to support a global leader within COFRA.
This role sits at the heart of a fast-paced international environment and plays a critical part in ensuring priorities, stakeholders and business activities are managed seamlessly. You will act as a trusted partner, helping create focus, efficiency and structure while handling sensitive matters with professionalism and discretion.
Success in this role requires excellent organisational skills, strong judgement, attention to detail and the ability to build trusted relationships with stakeholders across different cultures and functions.
About the role
As Executive Assistant, you will provide comprehensive executive support across scheduling, stakeholder management, travel coordination, meeting preparation and business administration.
You will anticipate needs, proactively solve problems and ensure the smooth coordination of both day-to-day activities and longer-term priorities. The role also includes supporting special projects and managing confidential matters with the highest level of integrity.
What we can achieve together
Executive & Administrative Support
- Manage and prioritise a complex executive calendar, including meetings, appointments and strategic priorities
- Prepare, review and coordinate correspondence, presentations, reports and other business materials
- Act as a key point of contact for internal and external stakeholders
- Manage communications and ensure timely follow-up on requests and actions
- Support the executive in balancing multiple priorities and commitments
Meeting & Event Coordination
- Organise and coordinate meetings, workshops and events
- Prepare agendas, materials and briefing documents
- Capture key discussion points, actions and decisions where required
- Track and follow up on agreed action items
Travel & Logistics
- Coordinate domestic and international travel arrangements
- Manage itineraries, accommodation, transportation and related logistics
- Anticipate travel requirements and resolve issues proactively
Business & Project Support
- Maintain confidential records, files and documentation
- Conduct research and compile information for reports, presentations and decision making
- Support special projects and ad hoc initiatives
- Assist with the coordination of business and personal priorities where appropriate
Financial Administration
- Process expense reports and invoices
- Support budget tracking and reporting activities
- Ensure administrative records remain accurate and organised
What you bring
- 2-3 years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role
- Experience supporting senior leaders within a management, executive office or professional services environment
- Bachelor's degree in Business Administration or a related field, or an equivalent combination of education and relevant experience
- Exceptional organisational and planning skills
- Strong prioritisation and time management capabilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Strong stakeholder management and relationship-building skills
- Sound judgement and problem-solving ability
- Professionalism, integrity and discretion when handling confidential information
- Proactive and resourceful approach with the ability to work independently
- Strong digital literacy, including Microsoft Office and collaboration tools
- Flexibility and adaptability in a dynamic environment
Languages
- Fluent inย English and German, both written and spoken
- Dutch or additional European languages would be considered an advantage
Location & Working Arrangement
Please note:ย This role is based inย Zug, Switzerlandย and requires close in-person collaboration with senior leadership and key stakeholders. As such, the expectation is to work from the officeย five days per week.
What we offer you in return
This is an opportunity to work closely with a senior global leader in a highly international and entrepreneurial environment. You will become a trusted partner within an organisation that values collaboration, integrity, professionalism and long-term thinking.
At COFRA, you will work alongside dedicated colleagues, gain exposure to a wide range of stakeholders and contribute directly to enabling leadership effectiveness across the organisation.
Don't meet every requirement?
We recognise that no candidate will bring experience across every aspect of this role from day one. If you are excited about the opportunity, have a strong foundation in executive support and are eager to learn, we encourage you to apply. We value curiosity, adaptability and a proactive mindset, and we are committed to supporting your continued development and success in the role.
COFRA is an Equal Opportunity Employer and does not discriminate on the basis of age, race, colour, sex, sexual orientation, gender identity, religion, national origin or disability. None of this gets in the way of hiring and retaining the best people.
- WView description - by Family Office Jobs๐ Denver, Colorado, United…โ Posted 24 days ago๐ Denver, Colorado, United Statesโ Posted 24d ago
Role Overview
Position Title: Executive Assistant
Department: WFOLT
Reporting to: CFO and Treasurer ย
FLSA Status: Exempt
Location: Denver, CO
Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as an Executive Assistant. The ideal teammate will have the demonstrated ability to manage complex calendars, travel, meetings, expenses, communications, and follow-up with strong organization, discretion, sound judgment, and attention to detail.
About the Position
The Executive Assistant provides administrative, scheduling, travel, and workflow support to an assigned executive. This role helps the executive stay focused on priorities by managing calendars, coordinating meetings and materials, tracking follow-up, and supporting day-to-day operational needs. The position requires strong organization, discretion, and reliable communication.
What you will do
You will provide day-to-day executive support by coordinating calendars, meetings, travel, expenses, materials, communications, and follow-up while maintaining organized systems and protecting confidential information.
ย
Responsibilities
- Proactively manage complex calendars across professional and personal commitments for the assigned executive.
- Coordinate meetings, agendas, materials, notes, and follow-up to support timely decision-making and accountability.
- Coordinate travel arrangements, itineraries, logistics, and related briefing materials.
- Track and reconcile credit card expenses, receipts, approvals, and related documentation accurately and timely.
- Serve as a coordination point between the assigned executive, department team members, and key stakeholders.
- Maintain tracking systems for meetings, priorities, decisions, action items, documents, and follow-up.
- Attend meetings taking notes and preparing briefing documents, decision trackers, reports, summaries, and correspondence as requested.
- Support meeting and event coordination in partnership with internal teams, vendors, and accounting.
- Maintain contact records, digital files, and document organization while protecting confidential information.
- Preparation and editing of presentations as needed in Word or PowerPoint.
ย
Who we are looking for
Skills needed
- Strong calendar, travel, meeting, and administrative coordination skills.
- Very detailed oriented with the ability to juggle multiple tasks effectively and efficiently.
- Confident and creative thinker who can quickly identify the end goal and who possesses the initiative and experience to achieve the desired result.
- Ability to manage details, deadlines, and follow-up across multiple priorities.
- Strong written and verbal communication skills.
- Sound judgment and discretion with confidential information.
- Strong proficiency with Microsoft Office (e.g., Word and PowerPoint with good working knowledge of Excel), Google Workspace, and collaboration tools.
- Expense tracking, document management, and process coordination skills.
- Ability to build effective working relationships with executives, teams, vendors, and stakeholders.
- Team mentality with a can-do attitude that seeks out opportunities to contribute.
- Resourcefulness and flexibility in a fast-paced environment.
Qualifications required for success
- Bachelorโs degree is preferred; equivalent relevant executive support experience may be considered.
- 5+ years of experience in executive support, operations, project coordination, or related administrative support.
- Experience managing sensitive information with professionalism and discretion.
- Experience coordinating executive calendars, travel, expenses, meetings, materials, and follow-up.
- Proficiency with Microsoft Office, Google Workspace, and related productivity tools.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities accurately.
ย
Personal attributes that support success
- Discreet, dependable, and professional.
- Highly organized and detail oriented.
- Helpful, collaborative, and service minded.
- Proactive in identifying needs and following through.
- Calm and adaptable when priorities change.
- Exercises sound judgment and communicates clearly.
All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.
Benefits Information
Compensation Range :$98,000 - $123,000
Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401(k)-retirement plan and paid time off.
Work Environment and Physical Demands
The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Reasonable accommodations will be made, provided they do not pose an undue hardship for the company.
Work is generally performed in a standard office or remote office environment. Duties typically require sitting for long periods; prolonged use of a computer, phone, and other standard office productivity equipment; participating in meetings, communicating by phone, video, and email; and occasional movement within the office or between meeting locations. Occasional lifting of boxes, files, or paperwork may be required. The role is not normally subject to extreme environmental conditions or unusual physical demands.
This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Duties and responsibilities may change based on business needs.
About Walton Enterprises
Walton Enterprises supports the personal, philanthropic, and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam and Helen Waltonโs family.
We value trust, mutual respect, and a workplace where every associate belongs and can do their best work. We bring together talented people with different backgrounds and viewpoints, support their growth, and empower them to contribute meaningfully.
We are an equal opportunity employer committed to a workplace that is free of discrimination and harassment of any kind. All applicants receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, genetic information, or any other status protected by the laws or regulations in the locations where we operate.
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- BView description - by Family Office Jobs๐ Remote๐ New York City, New York,…โ Posted 26 days ago๐ Remote๐ New York City, New York, United States, Remoteโ Posted 26d ago
Established international family office is looking for an Executive Assistant to support a private family and their U.S. operations. This is a rare opportunity to step into a genuinely stable, long-tenured seat with a family that is kind, exceptionally well resourced, and looking for someone who will stay and grow into the role over many years. In this role, you'll be the central point of coordination for the family's U.S. activity, managing travel and visit logistics, handling lifestyle and concierge requests, researching and vetting vendors and service providers, owning projects like property insurance and carrier negotiations, and partnering daily with the U.S. office President, Head of Financial Operations, and a global support team. Someone who is service-first, discreet, and highly self-directed, with the judgment to anticipate what comes next and the steadiness to work alongside colleagues who have been with the family for decades. Previous experience supporting ultra-high-net-worth individuals or families is highly preferred. This is a hybrid role, 3 days/week, based in Manhattan, with focused sprint periods a few weeks a year when the family is in town. 175-200K+ DOE + full benefits and 401K with match.
Responsibilities:
- Serve as the central point of coordination for the family's U.S. activity, ensuring requests are executed quickly, accurately, and with discretion.
- Manage travel, itineraries, and visit logistics for the family's time in the U.S., including preparing residences ahead of arrivals.
- Handle lifestyle and concierge requests end to end, from reservations and weekend planning to sourcing hard-to-find items through an established network of vendors and contacts.
- Research, vet, and onboard vendors, service providers, and specialists as needs arise.
- Own projects that require independent judgment and follow-through, such as placing insurance on newly acquired property and leveraging existing carrier relationships to negotiate favorable terms.
- Partner daily with the General Counsel on documentation and approvals, and with the Head of Financial Operations on payments and expense processing.
- Coordinate with a global support team including household, aviation, and marine staff across multiple time zones.
- Provide light financial operations support, including logging transactions and routing them to the appropriate analyst for execution.
- Maintain and build on existing protocols and preference documentation, keeping records current as the family's needs evolve.
- Represent the family office with professionalism and absolute discretion in all external interactions.
Qualifications:
- Previous 7+ years of experience supporting ultra high net worth individuals, families, or principals, ideally within a private family office, a family office services group at a private bank, or ultra-luxury hospitality.
- Exceptional organizational skills and attention to detail.
- A service-first mindset, with genuine pride taken in execution and follow-through rather than proximity to leadership.
- Highly self-directed, with the ability to operate independently and make sound calls when leadership is traveling and unavailable.
- Strong judgment and common sense, with an instinct to anticipate the next question rather than wait for direction.
- Excellent written and verbal communication skills, with the ability to work with stakeholders across a global team.
- Absolute discretion and comfort handling sensitive personal and financial information.
- A collaborative approach and the ability to build trust with long-tenured colleagues and an established way of working.
- Comfort with light financial data entry and coordination; no securities licensing required.
- Proficient with Microsoft Office, including Outlook and Excel.
- GView description - by Family Office Jobs๐ Remote๐ Dalio Family Officeโ Posted 26 days ago๐ Remote๐ Dalio Family Officeโ Posted 26d ago
Executive Assistant โ Global Strategic Planning & Office of the CEO (oCEO)
Dalio Family Office
Dalio Family Office Overview:
The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures, investments, and philanthropic efforts under Dalio Philanthropies, which includes OceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation. The core of the DFOโs culture is built around meaningful work and meaningful relationships and the familyโs commitment to giving back. The office is headquartered in Westport, CT with regional offices in New York City, Singapore, and Abu Dhabi.
Position Summary:
The Executive Assistant will support both the Global Strategic Planning and oCEO leadership team for the Dalio Family Office. The Executive Assistant will enable senior leaders to operate efficiently and effectively by providing seamless coverage and support of day-to-day administrative tasks and managing various team initiatives, processes, and other activities. This individual will provide critical leverage by understanding the executivesโ goals, working styles, and preferences as well as guard railing for weaknesses.
Day-to-day responsibilities would include a combination of the following:
- Provide direct administrative support for both the Head of Global Strategic Planning and the Chief of Staff oCEO, with activities including:
- Manage complex and dynamic calendars
- Liaise with internal stakeholders and external parties for communication and on-site scheduling
- Coordinate among all schedules, calendars and other shared activities
- Plan and set up appointments and activities proactively and accurately
- Ensure efficient use of time while enabling executivesโ shifting priorities.
- Process and follow up on service and support needs, including IT, purchasing, facilities, travel, and expense reimbursement.
- Support various departmental (pillar) projects from inception to execution, holding accountability for the time management and workflow process to ensure excellent results.
- Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow.
- Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes as needed, distributing, and checking on follow-up items.
- Assist with document preparation, management and archiving.
- Perform finance administrative transaction processing, such as Concur expense report submission
- Support office community and employee caring activities.
- Additional duties as assigned
ย
ย
The ideal candidate will possess the following knowledge, skills, attributes, and values:
- Excellent time management and task management skills, including ability to triage unexpected priorities and manage demanding and complex international travel schedules.
- Natural multi-tasker comfortable wearing many hats in support of a dynamic organization
- Ability to anticipate and proactively manage needs of executives
- Results driven while able to balance and organize lots of moving parts. Comfortable with ambiguity and quick pivots.
- Excellent written and oral communication skills and a professional demeanor.ย
- Excellent word processing, filing, and organizational skills
- Ability to coordinate, prioritize and handle multiple projects simultaneously under minimal supervisionย
Illustrative Benefits: ย ย ย
- 100% company paid medical premiums
- 17 company paid holidays
- Friday summer hours
- Monthly community happy hours
- Hybrid work environment
- Free catered food services for in-office days
- Generous PTO offeringย
- Casual dress code
- 150% 401(k) match up to $7,500 and 100% match above $7,500 ($15k match limit)
- Gym reimbursement, back up childcare services, insurance, financial, and legal services, and much more!
Qualifications:
- Minimum of 8 years of Executive Assistant or similar experience in a high intensity office setting, preferably having supported multiple executives.
- Discreet and professional in handling sensitive and/or confidential information and maintaining high integrity.
- High degree of client service professionalism engaging both internally with external contacts and advisors
- Excellent with Microsoft Word, Outlook, Power Point, OneDrive, SharePoint; at least basic Excel knowledge.
- Experience managing projects in a fast-paced, high caliber environment.
- Experience with Monday.com, JIRA, Concur, and Sage Intacct.
- Experience coordinating office events and employee centric activities.
ย
Compensation:
Compensation for the role includes a competitive salary in the range from $90,000 -$205,000 (inclusive of a merit-based bonus, dependent on years of experience, level of education obtained, as well as applicable skillset) and an excellent benefits package, including ย paid time off ranging from 15 to 25 days based on years of service, paid sick and safe leave, dental, vision, life and disability insurance, paid parental time off, birth mother recovery pay, sick family member pay, parental ramp back up program, gym reimbursement and generous employer match for 401k.ย
Please note we are unable to provide immigration sponsorship for this position.
At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.
- Provide direct administrative support for both the Head of Global Strategic Planning and the Chief of Staff oCEO, with activities including:
- OView description๐ โ Posted 28 days ago๐ \โ Posted 28d ago
Opportunity to Enhance Your Career - Itโs about Exceeding Your Potential.
The Executive Assistant in our Executive Search solution is responsible for providing project co-ordination and administrative support to their assigned Senior Client Partner(s) in a search practice.
In summary, the role provides project co-ordination and management of all opportunities and engagements being executed by Senior Client(s) and on-going business development projects, including monitoring the process, assurin...
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- KView description๐ โ Posted 28 days ago๐ \โ Posted 28d ago
- Please note this position requires native level Japanese fluency (speaking, writing, reading)
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ใฏใฉใคใขใณใไผๆฅญใฎ็ตๅถๅนน้จใปๅฝนๅกใฏใฉในใฎๆก็จใใญใธใงใฏใใซใใใฆใๅ่ฃ่ ใใฏใฉใคใขใณใใจใฎ้ฃ็ตกใใใญใธใงใฏใ้ฒๆ็ฎก็ใ่ณๆไฝๆใชใฉๅน ๅบใๆฅญๅใใๆ ๅฝใใใ ใใพใใๅใชใใขใใใในใใฌใผใทใงใณๆฅญๅใซ็ใพใใใใณใณใตใซใฟใณใใจ้ฃๆบใใชใใใใญใธใงใฏใ้ๅถใๆฏใใ้่ฆใชๅฝนๅฒใงใใ๏ผ๏ผ
ๅฝ็คพใฏใ็ตๅถๅนน้จใๅฏพ่ฑกใซใใใจใฐใผใฏใใฃใใปใชใฏใซใผใใฃใณใฐใใใธใในใฎๆฑใจใใใไธ็ๆๅคงใฎ็ต็นไบบไบใณใณใตใซใใฃใณใฐใใกใผใ ใงใใ1969ๅนดใซ็ฑณๅฝใงๅตๆฅญใใ็พๅจใงใฏ50ใๅฝไปฅไธใซ100ไปฅไธใฎใชใใฃในใๅฑ้ใใฆใใใพใใ
ๆฅๆฌใงใฏ1973ๅนดใซไบๆฅญใ้ๅงใใไปฅๆฅใๆฅๆฌๅธๅ ดใซใใใฆ็ตๅถๅนน... - MView description - by Remote OK๐ Remoteโ Posted 20 days ago๐ Remoteโ Posted 20d ago
Location: 100% remote (Ohio residency required)
Classification: Full-time, exempt
Reports to: School LeaderPay Range: $40.00 - $48.00 per hour
Welcome to Miaplaza!
Our vision is to elevate online learning by applying the most successful approaches in virtual education to create an accessible and inclusive homeschool curriculum platform where all students can be successful!
MiaPrep Online Academy of Ohio is our newest offering for Ohio families looking for a flexible public school option. The school will serve grades 7-11 in its first year. The school aims to serve 250 students year one, with plans to grow to over 1,000 students by 2030. รฐยยย
Role Summary
The Academic Dean leads the instructional team and is the school's authority on academic standards at MiaPrep Online Academy of Ohio (MOAO), including student conduct, attendance compliance, and academic integrity. This person is the primary leader for teacher supervision and development, oversees academic data and testing coordination, and works closely with the Student Support team (counselors and advisors), who lead student interventions and support. As a member of the MOAO leadership team, the Academic Dean contributes to schoolwide strategy and helps keep instruction, student culture, and compliance with Ohio requirements working together. The role calls for someone who can coach teachers with warmth and rigor, handle sensitive student and family situations with sound judgment, and use data to make decisions.
CORE RESPONSIBILITIES
Instructional Staff Management
Directly supervise instructional staff, holding weekly 1:1s focused on coaching, support, and goal setting.
Lead recruiting, onboarding, and training for new teachers.
Observe live instruction and office hours on a bi-weekly basis and provide actionable feedback.
Monitor grading practices to ensure students receive timely, high-quality feedback.
Complete annual and semi-annual walk-throughs and performance reviews as outlined by the ODEW and manage bi-weekly timecard approvals.
Coordinate instructional and grading coverage for teacher absences.
Address performance concerns through clear expectations, documentation, and, when needed, formal improvement plans in partnership with People Operations.
Student Conduct, Attendance & Academic Integrity
Own the school's student conduct process, from initial report through investigation, determination, and documentation, applying policy consistently and fairly and creating policy where needed.
Oversee academic integrity cases, including investigating suspected plagiarism, AI misuse, and other violations, and ensuring consistent, well-documented outcomes.
Own the school's truancy and attendance compliance process, including required notifications, documentation, and filings under Ohio law.
Partner with the Student Support team, which leads outreach, intervention plans, and ongoing student support. Hand off cases and coordinate so that accountability and support work together.
Serve as the escalation point for teachers and Student Support on conduct, attendance, and integrity concerns.
Communicate with students and families about conduct and integrity decisions in a way that is clear, respectful, and focused on getting students back on track.
Maintain accurate records and report on trends in conduct, attendance, and integrity cases to school leadership.รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย รย
Keep handbooks, policies, and procedures current in these areas.
Academic Data & Testing Coordination
Analyze course-, teacher-, and school-level data on performance, engagement, and attendance to identify trends, risks, and opportunities.
Turn data into action by recommending and implementing instructional strategies, and share insights with Student Support to inform their interventions.
Serve as the school's testing coordinator for Ohio state assessments and other required or school-administered testing, including scheduling, proctoring logistics, test security, accommodations coordination, and make-up testing.
Partner with the appropriate teams on state data reporting, ensuring accuracy and timeliness.
Prepare clear summaries of academic and testing data for leadership, teachers, and families.
Professional Development
Design and lead regular PD sessions for instructional staff, informed by teacher feedback, observation, and student data.
Build a culture of continuous improvement, reflective practice, and growth for the instructional team.
Collaborate with school and company leadership on schoolwide professional learning priorities.
Curriculum & Cross-Team Collaboration
Serve as the primary point of contact between the instructional team and the Content team on curriculum, checkpoint assignments, and MiaPrep platform issues.
Gather teacher and student feedback and make curriculum recommendations.
Support consistency in instructional practice and expectations across courses and departments.
Lead regular instructional team meetings to align resources, expectations, and practices.
Assist teachers in comparing their curriculum to the OST blueprints to identify gaps, and create a plan to fill these gaps in the short and long term.รย
What We're Looking For
Proven leadership experience managing, coaching, or mentoring teachers
Sound judgment and a steady hand with sensitive student, family, and staff situations; knows when to resolve and when to escalate
A collaborative approach to working across teams, especially with student support professionals
Excellent written and verbal communication, including documentation that holds up to scrutiny
A fair, consistent, relationship-first approach to discipline and accountability
Comfort with data and the ability to translate it into clear decisions
Exceptional organization and follow-through across many concurrent priorities
Resilient, adaptable, and committed to continuous improvement in a fast-paced environment
Growth mindset with a focus on coaching and constructive feedback
THIS POSITION IS FOR A CURRENT VACANCY, AND THE EMPLOYER INTENDS TO FILL THIS POSITION BY DECEMBER 1ST, 2026.
Requirements:
Bachelor's degree required; master's degree in education, educational leadership, or a related field preferred
Valid Ohio teaching license and/or administrator license, or ability to obtain one, to be confirmed against current requirements
At least 3 years of teaching experience
At least 2 years of experience in a leadership role such as department chair, instructional coach, dean, or assistant principal
Experience in virtual school settings or teaching online
Experience supervising employees and conducting evaluations or performance reviews
Comfort working in online learning environments and with learning management and student information systems
The Ideal Candidate Brings:
Experience administering or coordinating standardized testing and working with student assessment data
Experience as a member of a founding team for a new school
Compensation & Benefits
The expected starting pay range is $40.00 - $48.00 per hour. An Academic Dean at MiaPrep Online Academy of Ohio works an average of 40 hours per week. When working year-round, this can equate to an annual pay range of $83,000 - $99,800.
Miaplazaรขยยs compensation philosophy ensures equity and competitiveness while considering the regional differences in living and labor costs. Specific rates will be provided during the hiring process and are aligned with market data and internal equity.
Compensation is evaluated twice per year, based on performance.
Full-time employees are eligible for health, dental, and vision insurance, inclusive of specialty care options like fertility benefits, mental health services, and chiropractic care, FSA, HSA, and more.
All employees are eligible for a retirement plan with employer match.
PTO is all-purpose time off, and combines traditional vacation and paid sick leave plans into one flexible, inclusive policy. Eligible employees can use PTO for all kinds of absences including: vacation, holidays, illness, injury, family leave, and other personal business. Full-time employees receive 16 hours of floating holiday PTO per quarter and accumulate additional PTO at the rate of 1 hour per every 15 hours worked. Annually, this amounts to approximately 200hours per year or 25 eight-hour days on average.
Parental leave, and other perks and benefits are also available.
We invite your family and friends to join our journey! All employees receive free site memberships and discounted MOHS tuition for the children in their household, plus two additional memberships for other children in their lives.
รขยยกรฏยธย You can hear our CEO, Johannes Ziegler, discuss our companyรขยยs values and future here!
รขยยกรฏยธย Learn more by visiting our careers page!
Ready to apply?
Join our team at Miaplaza! Start by submitting your application and resume. Our hiring process involves an assessment, followed by two or more interviews and a role-specific assignment.
We're building an inclusive workplace where everyone belongs. As an equal-opportunity employer and E-Verify participant, we welcome candidates from all backgrounds and experiences. We consider all qualified applicants regardless of race, color, religion, sex, orientation, gender identity, national origin, disability, veteran status, age, or arrest/conviction records in accordance with applicable laws.
Need accommodations during the application process? Simply let us know before your assessment. We'll work with you to provide any necessary adjustments, including alternate versions of the assessment or assignment based on your needs.
Links:
Miacademy: https://parents.miacademy.co/
Always Icecream: https://parents.always-icecream.com/
Clever Dragons: https://parents.clever-dragons.com/
MiaPrep: https://parents.miaprep.com/
MiaPrep Online High School: https://miaprep.com/online-school/
MiaPrep Online Academy of Ohio: https://miapreponlineacademy.com/ohio/
Hear our CEO, Johannes Ziegler, discuss our company: https://tinyurl.com/miaplaza-CEO-video/
Careers page: https://careers.miaplaza.com/
Individuals only, no recruitment agencies.
Please mention the word **EXUBERANTLY** and tag RMTUxLjgwLjE0My4yMDY= when applying to show you read the job post completely (#RMTUxLjgwLjE0My4yMDY=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human. - TView description - by Remote OK๐ Remoteโ Posted 20 days ago๐ Remoteโ Posted 20d ago
Join Tether and Shape the Future of Digital Finance
At Tether, weรขยยre not just building products, weรขยยre pioneering a global financial revolution. Our cutting-edge solutions empower businessesรขยยfrom exchanges and wallets to payment processors and ATMsรขยยto seamlessly integrate reserve-backed tokens across blockchains. By harnessing the power of blockchain technology, Tether enables you to store, send, and receive digital tokens instantly, securely, and globally, all at a fraction of the cost. Transparency is the bedrock of everything we do, ensuring trust in every transaction.
Innovate with Tether
Tether Finance: Our innovative product suite features the worldรขยยs most trusted stablecoin, USDT, relied upon by hundreds of millions worldwide, alongside pioneering digital asset tokenization services.
But thatรขยยs just the beginning:
Tether Power: Driving sustainable growth, our energy solutions optimize excess power for Bitcoin mining using eco-friendly practices in state-of-the-art, geo-diverse facilities.
Tether Data: Fueling breakthroughs in AI and peer-to-peer technology, we reduce infrastructure costs and enhance global communications with cutting-edge solutions like KEET, our flagship app that redefines secure and private data sharing.
Tether Education: Democratizing access to top-tier digital learning, we empower individuals to thrive in the digital and gig economies, driving global growth and opportunity.
Tether Evolution: At the intersection of technology and human potential, we are pushing the boundaries of what is possible, crafting a future where innovation and human capabilities merge in powerful, unprecedented ways.
Why Join Us?
Our team is a global talent powerhouse, working remotely from every corner of the world. If youรขยยre passionate about making a mark in the fintech space, this is your opportunity to collaborate with some of the brightest minds, pushing boundaries and setting new standards. Weรขยยve grown fast, stayed lean, and secured our place as a leader in the industry.
If you have excellent English communication skills and are ready to contribute to the most innovative platform on the planet, Tether is the place for you.
Are you ready to be part of the future?
About the job
QV.AC is a general purpose AI assistant that runs locally on your devices. It gives people real control over their data and how they use AI. No cloud dependency, no data harvesting, and no one else's servers between you and your assistant. Our focus is local, on-device, privacy-preserving AI, connected across Tether's peer-to-peer ecosystem. We're building the AI assistant people actually own. Product sets the direction.
We're looking for a Product Engineering Lead to turn that direction into features people love, built to a standard that holds up on real devices with real constraints. You lead the teams that build QV.AC's features and app experience on top of our local AI stack, each with its own lead. You report directly to the CTO and take direction from product. Product owns the what and the why. You own the how and the engineering bar.
The split is roughly 70% engineering leadership and 30% product. You're a combination of three things. You're an engineering leader who has helped teams ship consumer products at speed. You have real product sense and can partner with PMs as an equal, shaping what gets built, not just executing it. And you have an intuition for AI systems and their limits, so you can turn emerging capabilities into features that work reliably on-device, without needing to build the models yourself.
Responsibilities
Engineering - Run the app and feature teams day to day: unblocking, reviewing, and keeping them shipping.- Set and hold a high engineering bar for performance, reliability, and clean APIs.- Own the technical design of features and the API surface between our AI core and the app.- Make sure your teams work closely with our AI research and deep tech teams on code reviews, design, and anything that touches models or inference.
Product Partnership - Work alongside QV.AC's product managers to turn vision and roadmap into scoped, buildable work.- Push back when scope and reality don't match, and propose better paths when they exist.- Bring an engineering perspective to product decisions, especially on what local models can do well today and what they can't yet.- Help the team move fast, using AI tools and quick prototypes to validate ideas before committing to them.
Leadership - Create clarity around team goals and make sure everyone knows what success looks like.- Mentor team leads to build strong team operating systems, improve how their teams work with others, and grow as leaders.- Lead by example: roll up your sleeves when the team needs it, and step back when they're ready to own it.
Mandatory:
Experience managing engineers or engineering leads who ship consumer product, ideally AI-powered apps.
Strong product sense: you can tell a good feature from a busy one.
Intuition for applied AI and on-device constraints: model size, latency, memory, battery, and the gap between a good demo and a reliable feature. You don't need ML research expertise, because our core abstracts it away.
You use AI tools heavily in your own work and enjoy experimenting with new models and capabilities.
Deep JavaScript and React.
Initiative, curiosity, resilience, and the ability to give and receive direct critique.
Preferred:
Bonus: Experience with local or on-device inference, LLM evals, cross-platform mobile and desktop apps, or open source.
Important information for candidates
Recruitment scams have become increasingly common. To protect yourself, please keep the following in mind when applying for roles:Apply only through our official channels.รย We do not use third-party platforms or agencies for recruitment unless clearly stated. All open roles are listed on our official careers page:รย https://tether.recruitee.com/
Verify the recruiterรขยยs identity.รย All our recruiters have verified LinkedIn profiles. If youรขยยre unsure, you can confirm their identity by checking their profile or contacting us through our website.
Be cautious of unusual communication methods.รย We do not conduct interviews over WhatsApp, Telegram, or SMS. All communication is done through official company emails and platforms.
Double-check email addresses.รย All communication from us will come from emails ending inรย @tether.to orรย @tether.io
We will never request payment or financial details.รย If someone asks for personal financial information or payment at any point during the hiring process, it is a scam. Please report it immediately.
When in doubt, feel free to reach out through our official website.
Please mention the word **EXTOLL** and tag RMTUxLjgwLjE0My4yMDY= when applying to show you read the job post completely (#RMTUxLjgwLjE0My4yMDY=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human. - HuddleMate - Answer every question in your next interview or meeting
- FView description - by Remote OK๐ Remoteโ Posted 21 days ago๐ Remoteโ Posted 21d ago
Fuel50 is a workforce transformation platform helping organisations understand workforce capability, build skills and enable internal mobility in an AI-driven world. Our products combine skills intelligence, talent marketplace experiences and responsible AI to help people and organisations take their next step.รย
We are looking for a Product Design Lead to shape the next chapter of our product experience and design organisation.รย
This is a senior player-coach role. You will lead and develop our product design team while staying close to the work, setting direction, shaping product strategy, prototyping ideas and helping teams ship high-quality experiences.รย
You will work closely with Product and Engineering as a leadership trio, influencing decisions across the organisation and helping Fuel50 build products that are simple, trusted and valuable.รย
If youรขยยre a strategic design leader who still loves getting close to the work, developing people and shipping real product, weรขยยd love to hear from you!รย
What you'll do:- Lead, manage and coach our product designers, supporting their growth and helping them reach their next level.รย
- Set and communicate a clear product design vision across Fuel50's skills intelligence, talent mobility and AI-powered experiences, and tell the story of where our products are going in a way that excites customers, colleagues and leadership.รย
- Own the design direction without waiting for it to be handed to you. Spot opportunities, form a point of view, and prototype ideas to make them tangible.รย
- Bring a strong point of view to senior conversations, challenge assumptions constructively and influence decisions across the business.รย
- Partner with Product and Engineering from discovery through to delivery, balancing customer value, design quality, technical reality and pace.รย
- Design human-centred AI experiences with appropriate trust, explainability, user control and clear handoffs, including agent and assistant experiences that work across multiple surfaces such as the Fuel50 platform, Microsoft Teams and Copilot.รย
- Grow our design engineering capability, and be comfortable building and shipping working prototypes or code yourself.รย
- Evolve our design system, accessibility standards (including WCAG compliance) and design-to-code practices so Fuel50 feels coherent and high quality across every product.รย
- Shape design team structure, capability, hiring, planning and ways of working as the organisation evolves.รย
- Experience in product design in a SaaS or technology environment (we suggest 7 or more years), including at least 2 years leading, managing or coaching designers, and a track record of building healthy, high-performing teams.รย
- Strong product design craft across discovery, interaction design, visual design, prototyping, research and shipped digital products.รย
- Experience designing complex, connected systems and journeys for multiple personas, ideally in an enterprise or B2B product.รย
- The ability to think big and set a compelling vision, while staying pragmatic about what can be learned and shipped next.รย
- The ability to originate ideas and direction, and to communicate them clearly through stories, prototypes and design narrative.รย
- Confidence working with experienced senior stakeholders and influencing through clarity, judgement and strong communication.รย
- Experience working closely with Product and Engineering as a genuine cross-functional trio.รย
- Technical fluency and a willingness to get into the code. You should be comfortable building working prototypes using HTML, CSS, JavaScript or similar tools, and have contributed code that has shipped to production, for example front-end changes or design system components submitted through pull requests.รย
- Hands-on experience using AI coding and design tools, such as Claude Code, Codex or Cursor, to prototype faster and ship real work. We want someone who uses these tools well and can show how they have changed the way their team works.รย
- Working knowledge of accessibility and WCAG. You have designed to WCAG standards, tested for it, and built accessibility into your team's design system and review process.รย
- An interest in design systems and data-informed decision-making.รย
You do not need to tick every box. We care about the quality of your thinking, the way you work with people and your ability to turn ambitious ideas into better product experiences.รย
All Fuellies are a core part of our culture and making Fuel50 an amazing place to work. Some additional benefits are:รย รย
- A day off on your birthday and your Fuel50 anniversaryรย
- A รขยยReFuel Dayรขยย once a quarter to relax and refuelรย
- Remote work and flexible work times - we're supportive of school commitments, traveling in off-peak hours, and attending to lifeรขยยs eventsรย
- A progressive parental leave policyรย
- Comprehensive fully subsidised health insurance with Southern Crossรย
Fuel50รขยยs team is fully remote, with an HQ in New Zealand, and team members across five countries. We have a co-working space in the BHive in Takapuna that we use to meet occasionally for team and strategic planning and other team events. If youรขยยre based outside of Auckland and are needed on-site for anything, weรขยยll pay for you to get here.รย
We know that having the right people with the right attitude and behaviour is a big part of what makes us successful.รย Living our values is an important part of being successful in this role.รย รย
- We have a culture around continuous and respectful feedback and recognition - be part of a team working towards a common goal and helping each other every step of the way.รย รย
- We have #SuperheroAwards at quarterly planning meetings and spontaneous recognition and shout-outs across the business.รย รย
- We'll have your back when you need help - your colleagues want to see you succeed and work hard to help you do so.รย รย
- We work hard and deliver amazing results to our clients - when you see our amazing feedback, you'll be proud to be a Fuellie.รย
If this sounds like you, then please apply. If youรขยยre not sure you're ready or perhaps you don't meet all requirements yet, please apply anyway. We'll review every application that we get.รย รย
Please include a link to your portfolio or attach it as part of your application.รย
This role is based in New Zealand, candidates must hold the relevant right to work in NZ i.e. Citizenship or a work visa at the time of application.รย
Please mention the word **GLOWING** and tag RMTUxLjgwLjE0My4yMDY= when applying to show you read the job post completely (#RMTUxLjgwLjE0My4yMDY=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human. - 2View description๐ Remote๐ Remote, Anywhereโ Posted 20 days ago๐ Remote๐ Remote, Anywhereโ Posted 20d ago
The Executive and Project Administrative Virtual Assistant will support a business owner and Project Manager with calendar management, meeting coordination, detailed note-taking, and follow-up tracking. Responsibilities include accurate project data entry, documentation, submittal support, system updates, and recurring back-office administration. The role also involves drafting professional communications, coordinating with contacts, and proactively maintaining organized workflows and deadlines. Success requires strong organization, written English, attention to detail, dependable follow-through, and proficiency with office, calendar, meeting, and project-tracking tools.
Find Virtual Assistant Jobs
Understanding the Role of a Virtual Assistant
Virtual assistants provide administrative support to businesses and individuals remotely. From managing emails and scheduling appointments to handling customer inquiries, their responsibilities are diverse and crucial for organizational efficiency.
Skills Required for Virtual Assistant Roles
To excel as a virtual assistant, proficiency in communication, time management, and organizational skills is essential. Additionally, proficiency in software such as Microsoft Office, Google Suite, and project management tools can significantly enhance your effectiveness in this role.
Where to Find Virtual Assistant Jobs
Online Job Platforms
Platforms like Upwork, Freelancer, and Fiverr offer a plethora of virtual assistant job opportunities. Create a compelling profile highlighting your skills and experiences to attract potential clients.
Specialized Websites
Explore websites like VirtualAssistants.com and Remote.co, which cater specifically to remote job seekers. These platforms often feature curated job listings tailored to virtual assistant roles.
Networking
Tap into your professional network and join virtual assistant communities on social media platforms like LinkedIn and Facebook. Networking can lead to referrals and valuable job opportunities.
Crafting a Standout Resume and Cover Letter
Your resume and cover letter serve as the first impression for potential employers. Tailor your documents to highlight relevant skills and experiences, emphasizing your ability to thrive in a remote work environment.
Tips for Success in Virtual Assistant Roles
Maintain Clear Communication
Effective communication is key to success as a virtual assistant. Regularly update clients on progress, ask clarifying questions, and be proactive in addressing any issues that may arise.
Stay Organized
With a multitude of tasks to manage, staying organized is paramount. Utilize project management tools like Asana or Trello to keep track of assignments and deadlines.
Continuously Upgrade Your Skills
The virtual assistant landscape is constantly evolving, so investing in ongoing skill development is crucial. Consider taking online courses or certifications to stay competitive in the job market.
FAQs (Frequently Asked Questions)
How can I become a virtual assistant without experience?
- While experience can be beneficial, many virtual assistant roles prioritize skills and capabilities over experience. Focus on showcasing your relevant skills and highlight any transferable experiences from previous roles or personal projects.
What hourly rate can I expect as a virtual assistant?
- Hourly rates for virtual assistants vary based on factors such as experience, skill level, and the complexity of tasks. On average, rates can range from $15 to $30 per hour for entry-level positions, with experienced virtual assistants commanding higher rates.
Are there specific industries that hire virtual assistants more frequently?
- Virtual assistants are in demand across various industries, including but not limited to e-commerce, real estate, finance, and healthcare. Identify industries that align with your interests and skill set to narrow down your job search.
How do I handle multiple clients as a virtual assistant?
- Prioritize effective time management and communication skills when juggling multiple clients. Establish clear boundaries, set realistic expectations, and utilize tools like calendar scheduling to streamline your workflow.
What are the pros and cons of working as a virtual assistant?
- Working as a virtual assistant offers flexibility, autonomy, and the opportunity to work from anywhere. However, it requires self-discipline, strong organizational skills, and the ability to navigate remote communication effectively.
Can I transition from a traditional administrative role to a virtual assistant position?
- Absolutely! Many skills acquired in traditional administrative roles are transferable to virtual assistant positions. Highlight your relevant experiences and adaptability in your job applications to showcase your suitability for remote work.
Embarking on a career as a virtual assistant opens doors to a world of remote work opportunities, flexibility, and professional growth. By honing your skills, leveraging online platforms, and networking effectively, you can find fulfilling virtual assistant jobs that align with your career aspirations.