Senior Trust Administrator / Assistant Company Secretary

Senior Trust Administrator / Assistant Company Secretary

Our client, an established international family office, is looking for an experienced Senior Trust Administrator / Assistant Company Secretary to join its Johannesburg team.

Based in the Sandton area, the successful candidate will support a senior Company Secretary based in Europe with the administration and governance of trusts, companies and related entities within a sophisticated international ownership structure.

This is a hands-on, predominantly office-based role suited to someone who enjoys working in a smaller, close-knit environment where collaboration, judgement, accuracy and personal accountability matter.

Key Areas of Responsibility

Pending finalisation of the formal job description, the role is expected to include:

• Support the administration and governance of trusts, companies and related entities.


• Maintain accurate statutory, governance and entity records.


• Assist with board and shareholder administration, including agendas, resolutions, minutes and supporting documentation.


• Coordinate governance calendars, deadlines and required approvals.


• Support company secretarial and trust-related compliance requirements.


• Liaise with the Jersey-based Company Secretary and other legal, tax, finance and compliance stakeholders.


• Assist with entity changes, director/shareholder matters and governance documentation.


• Ensure records and supporting documents are complete, accurate and readily available.


• Provide high-quality administrative and governance support across ad hoc projects.

Candidate Profile

We are interested in candidates with solid experience in one or more of the following:

• Company secretarial / corporate governance


• Trust or fiduciary administration


• Family office or private client administration


• Corporate services / entity management


• Legal or governance administration

Previous experience supporting trusts, private companies, investment structures or internationally connected entities would be particularly relevant.

An LLB, BCom Law, CGISA/CIS, trust/fiduciary qualification or related professional training would be advantageous, although practical experience and capability will be important.

You should be:

• Highly organised and detail-conscious.


• Discreet and comfortable working with confidential information.


• A confident communicator with strong written skills.


• Able to work independently while collaborating closely with a small team.


• Comfortable engaging with senior professional stakeholders.


• Practical, dependable and able to manage multiple priorities.

Working Environment

The Johannesburg office operates with the feel of a close-knit family office. The team is diverse, collaborative and sociable, with a strong work ethic and team spirit.

Typical hours are 08:00 to 17:00. The role is primarily office-based in the Sandton area, although there can be flexibility to work from home when circumstances require it.