Senior Payroll Administrator

Job Description:

• Oversee and process multi-state payroll operations end to end, including bi-weekly, semi-monthly, and off-cycle cycles
• Ensure accurate and timely payroll completion in accordance with established controls, requirements, and organizational policies
• Serve as the payroll subject matter expert and ADP Workforce Now “Super User”
• Direct system configuration, employee data integrity, reporting, audit readiness, and platform improvements
• Administer payroll-related benefits and retirement programs, including deduction management, benefit-change processing, and 401(k) administration
• Reconcile carrier invoices, billing statements, and payroll deduction registers against enrollment and payroll data
• Manage multi-state payroll tax compliance and reporting, including tax jurisdiction setup, withholding accuracy, remittance, and quarterly/annual filings
• Resolve agency notices and jurisdictional discrepancies and partner with ADP and Finance on tax setup for new work locations
• Own payroll- and benefits-related monthly reporting, filings, testing, and documentation, including month-end reporting, ad hoc requests, EEO-1 reporting, non-discrimination testing, and Form 5500
• Advise and serve as point of escalation for employees, leaders, and internal and external partners on payroll and benefits matters
• Evaluate and improve payroll processes, controls, and systems
• Support HR initiatives requiring payroll, HRIS, benefits, reporting, or compliance expertise

Requirements:

• Bachelor’s Degree
• 7 years’ experience in payroll administration, including experience with multi-state payroll
• 5 years’ experience with processing California payroll
• 5 years’ experience using Excel, Word, and Outlook, including advanced Excel formulas such as VLOOKUP
• 3 years’ experience serving as an advanced or “Super User” in ADP Workforce Now, with broad access to and working knowledge of the platform’s payroll processing and HR functionality
• 3 years’ experience with employee 401(k) retirement plans and payroll-related benefit deductions
• 3 years’ experience with benefits administration, including reconciliation of carrier invoices and payroll deductions
• 3 years’ experience with payroll-related compliance activities, including non-discrimination testing, EEO-1 reporting, and Form 5500 activities

Benefits:

• Competitive salary with a pay for performance bonus
• Fully paid Medical, Dental, and Vision benefits package for employees
• Fully paid Life insurance, AD&D, short and long-term disability coverage
• 401k plan with a 3% safe harbor from the credit union and a matching program of up to 4%
• Education reimbursement of up to $5,250 annually
• 0% education loan assistance program
• Pet Insurance
• 4 weeks of PTO annually including 2 ½ days of float time
• 9 paid holidays plus 2 half days