Senior Lease Analyst

Job Description:

• Manage Lease Administration functions and implementations for midsized to large, high-complexity accounts
• Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters
• Understand client business objectives, real estate portfolio strategy, and service expectations
• Maintain client agreement details, scope of work, fee structure, billing frequency, and payee information in WorkTrac
• Conduct client meetings and reviews covering portfolio updates, key metrics, and performance reports
• Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews
• Track and communicate lease expirations, option exercise dates, and other critical information
• Identify account risks, develop mitigation strategies, and project-manage solutions
• Oversee global team delivery against client-specific processes and contracts
• Participate in new-business and existing-client presentations
• Establish weekly calls and internal communications with global lease administration account teams
• Lead impactful communications with professional presence
• Oversee lease abstraction and input of rental obligations and other lease information
• Provide final quality control for abstraction processes
• Use Colliers360, dashboards, WorkTrac, and related systems
• Confirm and approve monthly client billing and pass-through expenses
• Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions
• Prepare monthly rental payment schedules
• Track accounts receivable and escalate issues
• Reconcile outstanding balances and resolve disputes with landlords and clients
• Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords
• Review and validate Consumer Price Index adjustments
• Maintain file systems and database data integrity for tenant and lease information

Requirements:

• 5+ years of relevant experience in commercial real estate lease administration and/or accounting and property management, in the Landlord or Tenant sector
• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred
• Experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems
• Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure
• Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote
• Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred
• Effective independent work and strong time management skills
• Currently authorized to work in the United States on a full-time basis
• Employer will not sponsor work visas

Benefits:

• Employer-subsidized medical benefits, including prescription drug, dental, and vision coverage
• Employer-paid basic life/AD&D insurance
• Short-term and long-term disability insurance
• 401(k) plan with employer match
• 10 days of sick leave
• Minimum of 15 days vacation annually
• Unlimited time off eligibility for certain senior-level roles
• 10 paid holidays
• Two personal flex days annually
• 12 weeks of paid parental leave for birth parents after 90 days of employment
• 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
• Annual bonus based on company and individual performance
• Remote working arrangement