Senior Accounts Payable Specialist

Job Description:

• Process vendor invoices and payment disbursements, verifying purchase orders, vendor information, taxes, discounts, and coding
• Review subcontractor invoices against purchase orders and contracts, validating costs, retainage, and payment terms
• Manage the full lien waiver and lien release process, including requesting, tracking, reviewing, and collecting documentation
• Serve as the primary point of contact for lien waiver administration
• Follow up with vendors, resolve documentation issues, and ensure timely payment processing
• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and account issues
• Research and resolve complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation
• Partner with Project Managers, Purchasing, and Accounting teams to resolve discrepancies and maintain accurate financial records
• Use document management and workflow systems to route invoices and supporting documentation for review and approval
• Support AP automation and process improvement initiatives

Requirements:

• Must have construction/extensive lien waiver experience
• 2+ years of senior- or lead-level accounts payable experience
• 2+ years of extensive experience in a construction-specific accounts payable environment and working with lien waivers
• 2+ years of intermediate-level experience with Excel
• Experience with construction-focused systems
• Prior lead-level experience providing direct oversight of accounts payable processes and complex issue resolution
• Ability to work independently and collaborate within a high-paced team environment
• Willingness to learn, grow, and take on new challenges
• Strong communication skills for partnering with project, purchasing, and accounting teams and liaising with vendors and subcontractors
• Interest in supporting and adopting AP automation and process improvement initiatives
• Ability to work within a standard 40-hour work week
• Location near Sacramento, California, USA is specified; fully remote work is offered

Benefits:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Fully remote work option
• Flexible start and end times within a standard 40-hour work week
• Growth opportunities
• AP automation and process improvement opportunities