Sales and Purchasing Specialist

Job Description:

• Place and track customer orders after payment is received and confirmed.
• Coordinate with vendors and maintain positive, professional vendor relationships.
• Process vendor payments and maintain accurate order and billing records.
• Track outstanding and payment-pending orders.
• Communicate order status, delays, and issues to internal teams.
• Research and help resolve order, payment, vendor, and billing discrepancies.
• Maintain monthly billing activities in Acumatica.
• Prepare and send accurate customer invoices.
• Calculate monthly Sage partner commissions and maintain supporting documentation.
• Enter accounts payable transactions accurately and on time.
• Assist the Accounting team with month-end close activities.
• Help reconcile purchasing, billing, and payment discrepancies.
• Work closely with Sales, Renewals, Customer Account Management, and Accounting.
• Respond to internal questions regarding orders, billing, purchasing, and payment status.
• Maintain accurate records to support efficient processing and financial reporting.
• Identify potential delays or issues and communicate them proactively.
• Support process improvements that increase accuracy and efficiency.

Requirements:

• Experience in purchasing, billing, sales operations, AP/AR, order management, or a related function preferred.
• Experience with ERP/accounting systems; Acumatica experience preferred.
• Excellent attention to detail, organization, and follow-through.
• Strong mathematical and problem-solving skills.
• Ability to manage multiple transactions and deadlines simultaneously.
• Strong written and verbal communication skills.
• Degree in Business Administration, Accounting, Finance, or a related field preferred; equivalent experience will be considered.