Proposals and Contracts Manager

Job Description:

• Manage the complete Request for Proposals (RFP) process, including receipt, analysis, SME coordination, and delivery of comprehensive proposals
• Develop and prepare strategic proposals and budgets in response to RFPs
• Lead contract development and negotiation processes across internal departments
• Establish and maintain account-specific contract standards, including budget presentation formats, payment terms, and contract language
• Identify and resolve potential RFP and contract barriers using mitigation strategies
• Manage multiple complex tasks, priorities, and strict deadlines
• Lead and facilitate client meetings to negotiate costs, terms, and contract details
• Maintain accurate documentation and data management for proposals, contracts, supporting files, metrics, and KPI tracking
• Collaborate with Operations, Project Management, Legal, Business Development, and Finance
• Manage client relationships and deliver client-ready proposals and contracts

Requirements:

• Bachelor's Degree in Life Science, Business, Languages, or equivalent combination of education and experience
• 4-6 years of previous experience in project support, finance, contracting, or proposals in a CRO or similar regulated environment
• Knowledge of clinical trial processes, contract management principles, and pricing structures
• Comprehensive knowledge of cash flow and revenue recognition
• Strong analytical and organizational skills
• Expertise in proposal and contract management, including pricing structures, contractual terms, and relevant data systems such as Salesforce
• Excellent communication, negotiation, and interpersonal skills
• Strong attention to detail and commitment to delivering high-quality work on time
• Comfort working with Windows, Word, Excel, Outlook, and database systems
• Understanding of clinical research operations and ability to work independently in a matrix environment
• Ability to work from home and irregular or extended hours as needed to meet client proposal deadlines
• MBA or advanced business degree preferred
• Previous experience in proposal development within a clinical research or CRO environment preferred
• Experience working in multinational and multicultural organizations preferred
• Supervisory or mentoring experience preferred

Benefits:

• Health, Vision & Dental Insurance
• Tuition Reimbursement
• Vacation/Holiday/Sick Time
• Flexible Spending & Health Savings Accounts
• Work/Life Balance
• 401(k) with Company match
• Pet Insurance
• Paid time off
• Life insurance