Project Manager – Community Veterinary Medicine

San Francisco SPCA · via Cryptocurrency Jobs

💰 $113,000 - $120,000/yr 🌎 Remote 📍 Remote, California ⏰ Part Time ⌛ Posted 2 days ago

Build and maintain the master project plan and timeline across four deliverables
Spot schedule risks and bring recovery options to the Executive Sponsor
Approve routine deadline extensions and escalate larger changes
Track spending against the grant budget and prepare funder report inputs
Maintain funder and governance documentation
Schedule Editorial Leadership Council meetings, set agendas, deliver pre-reads, and track action items
Run Strategic Advisory Council scope reviews and consolidate feedback
Run the open call for authors and onboard selected contributors
Collect conflict-of-interest disclosures, AI use attestations, and contributor agreements
Coordinate author applications, notifications, onboarding packets, orientations, kickoff calls, and check-ins
Maintain the contributor roster
Log manuscripts and perform first-pass submission checklist reviews
Route drafts to Category Editors and track feedback and revision deadlines
Manage external peer review logistics and collect comments
Keep Asana project trackers and Google Drive folders current
Plan two 2–3 day convenings, including logistics, participant travel, and budget
Process travel reimbursements and contributor stipends
Compile publication attribution, credentials, and COI disclosures
Manage final platform assembly, file tracking, version control, and outstanding items
Coordinate launch communications logistics
Report to the Senior Executive Assistant to the CEO and work with the CEO as Executive Sponsor

At least 3-5 years of project management, project coordination, executive support, or equivalent experience
Project Management Professional (PMP) certification preferred
Strong organizational skills and a track record of managing many parallel deadlines and people at once
Clear, professional, courteous written communication
High proficiency with Google Workspace (Drive, Docs, Sheets, Calendar) and video conferencing tools
Comfort designing trackers, shared folders, and templates
Experience with a project management tool such as Asana, Monday, Trello, or Smartsheet, or the ability to learn one quickly
Discretion with confidential information, including conflict-of-interest disclosures and draft content
Ability to work independently and reliably on a part-time schedule, with flexibility during peak periods
Availability to travel for in person convenings
Ability to learn specialized veterinary vocabulary and apply written standards consistently
No veterinary background required