Private Household Operations Director
Private Household Operations Director
Job #: J2136
Position Details: Full Time.
Day: Monday-Friday.
Time: 9 AM-5 PM (Must be flexible).
Compensation: $120,000 - $150,000 per year, Paid via W2 (on the books).
Benefits: Competitive benefits package offered.
Start Time: Immediately
A family is seeking an experienced Home Office Assistant & Household Operations Director to provide support within a structured family office environment.
This is not a traditional office administrative role. Prior experience working in a home environment is required.
The position serves as the central operational coordinator responsible for ensuring the household and family logistics run smoothly, efficiently, and predictably.
The ideal candidate is a high-level Family Office Executive Assistant or Estate Manager professional with strong operational judgment and experience coordinating complex household environments.
This is a long-term opportunity for a professional who enjoys building systems, maintaining operational stability, and supporting a complex household environment.
Core Responsibilities:
Household Operations Oversight:
- Maintain structured household calendar systems (Cozi and related platforms).
- Coordinate school, medical, camp, and extracurricular logistics.
- Ensure seamless transitions across daily routines and schedules.
- Eliminate last-minute operational disruptions.
Operational Systems & Process Development:
- Design and document repeatable household workflows.
- Build continuity systems that remain functional through staff transitions.
- Reduce operational bottlenecks and single-point-of-failure processes.
- Maintain structured communication and escalation channels.
Vendor & External Service Oversight:
- Coordinate and oversee external service providers including:
- Bill-pay and bookkeeping services.
- Travel advisors and event support providers.
- Household maintenance vendors.
- Postal and mail processing systems.
- Insurance and payroll providers.
Transportation Infrastructure Coordination:
- The household operates a structured transportation model using a vetted bench of drivers.
Responsibilities include:
- Maintaining predictable pickup and route coordination.
- Ensuring communication between drivers and childcare professionals.
- Maintaining backup transportation coverage.
- Identifying and resolving reliability gaps.
Project Leadership:
- Move initiatives from concept to completion.
- Maintain accountability across vendors and service providers.
- Sequence operational steps and track progress.
- Ensure forward momentum independent of principal bandwidth.
Candidate Profile:
- We are seeking a high-caliber professional with experience in:
- Private family office environments.
- Estate management or complex executive support.
- Multi-vendor coordination.
- Operational systems design.
- Strategic logistics and scheduling.
The ideal candidate demonstrates:
- Exceptional organizational judgment.
- Systems thinking and problem-solving ability.
- Emotional intelligence and discretion.
- Calm, structured leadership style.
- Confidence working independently.
- Ability to coordinate professionals without micromanaging.
Personal Characteristics:
- Calm, steady temperament.
- Strong operational thinker.
- Non-ego driven leadership style.
- Protective of principal time and attention.
- Clear and professional communicator.
- Highly discreet and trustworthy.
Work Environment:
The household values:
- Clear authority lanes.
- Mature and direct communication.
- Structured working environments.
- Long-term professional alignment.
- Discretion and confidentiality.