Personal Assistant/regional Secretary Support

Duties and Responsibilities





Diary management

Perform general administrative duties

Create, transcribe, and distribute meeting agendas and compile minutes.

Prepare post meeting correspondence and reports

Answer phone calls and direct calls to appropriate parties or take messages.

Establish and maintain a comprehensive filing system

Research, price, and purchase office supplies.

Manage supplies and stock to ensure adequate levels are kept

Obtains quotes and issues order notes after Managers approval

Receives invoices and statements and submits for approval and submit to SSC Finance for payment

Checks progress of payments and liaises with service providers on information/documentation required

Handle own correspondence

Oversee booking of boardrooms and arrange refreshments

Coordinate project-based work





Knowledge/Experience/Skills/Requirements





Above average verbal and written communication and listening skills

Ability to build strong effective relationships

Must have good analytical skills with attention to detail

Must have good conflict handling skills

Strong persuasion skills

Report writing skills

Above average administration skills

Strong organizational and planning skill





Requirements



Qualifications





An appropriate Grade12 Certificate and /or equivalent academic qualification

Tertiary qualification in office administration will be an advantage

At least 4 years secretarial experience required

The ability to communicate in English is essential

Must be able to handle own correspondence

In possession of a current valid driver's license (advantageous)

Advanced Computer literacy (Word, Excel and PowerPoint