Marketing & Proposal Coordinator III

Job Description:

• Independently lead complex RFP, RFQ, qualifications, letter proposal, and other pursuit responses from opportunity identification through final submission
• Review solicitation documents and identify requirements, evaluation criteria, compliance requirements, deliverables, and pursuit challenges
• Develop proposal outlines, compliance matrices, schedules, assignments, and production plans
• Facilitate proposal kickoffs and establish expectations, responsibilities, milestones, and deadlines
• Partner with project managers, technical leaders, and business development professionals on pursuit strategy, key messages, differentiators, and win themes
• Drive technical contributors and pursuit teams to maintain schedules and complete assignments
• Develop, write, edit, and refine technical and non-technical client-focused content
• Identify content, experience, and qualification gaps and develop solutions with technical teams
• Tailor project experience, resumes, capabilities, and supporting information to client priorities and solicitation requirements
• Manage proposal reviews and perform final quality and compliance reviews
• Coordinate final production and submission requirements
• Support client follow-up, pursuit outcomes, and lessons learned
• Lead client interview and presentation materials using Microsoft PowerPoint
• Partner with technical teams on presentation structure, messaging, graphics, and supporting materials
• Facilitate presentation preparation and rehearsal sessions
• Help technical presenters communicate complex information clearly
• Maintain project, personnel, client, pursuit, CRM, and marketing knowledge data
• Develop and refine project descriptions, resumes, boilerplate, qualifications, brochures, project profiles, presentations, conference collateral, and branded materials
• Provide Adobe InDesign document development and production support
• Collaborate with Corporate Marketing on graphics, templates, infographics, communications, and branded materials
• Support Infrastructure-focused communications, thought leadership, white papers, blogs, and project stories
• Interview technical subject matter experts and translate their expertise into written content
• Maintain Pond brand and quality standards across deliverables

Requirements:

• Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or a related field
• 3–8 years of relevant marketing, proposal, communications, or related professional experience, preferably within the AEC industry
• Demonstrated experience independently leading complex proposals, qualifications packages, and deadline-driven pursuits
• Experience working directly with project managers, technical professionals, business development professionals, and senior leaders
• Exceptional writing, editing, proofreading, and verbal communication skills
• Ability to translate complex technical information into concise, compelling, client-focused content
• Advanced organizational and project coordination skills; ability to manage multiple simultaneous deadlines and priorities
• Strong proficiency with Adobe Creative Cloud, particularly Adobe InDesign
• Strong proficiency with Microsoft Office, particularly Microsoft Word and Microsoft PowerPoint
• Experience with CRM systems and marketing databases
• Strong attention to detail and ability to understand broader strategic objectives
• Demonstrated initiative, accountability, problem-solving ability, and professional judgment
• Ability to lead collaborative processes and influence contributors without formal authority
• Ability to work independently while contributing effectively within an integrated Marketing team
• Must be able to work East Coast hours

Benefits:

• Full-time employment
• Remote work option for highly qualified candidates in the US
• Opportunity to work with multidisciplinary Infrastructure, technical, business development, and marketing teams