Human Resources Coordinator

Job Description:

• Take ownership of daily HR workflows, track deadlines, and coordinate priorities across HR and payroll
• Serve as a primary point of contact for employee and manager questions regarding policies, payroll, benefits, and leave
• Provide guidance to HR support staff and review administrative work for accuracy and completion
• Maintain confidential employee records and consistent documentation
• Identify process gaps and help develop and update HR procedures, resources, and tracking systems
• Partner with leadership on sensitive matters and escalate issues requiring additional review
• Guide managers through employee concerns, attendance issues, performance documentation, and disciplinary processes
• Coordinate coaching documentation, written warnings, performance improvement plans, and follow-up actions
• Support employee complaint reviews and workplace investigations with discretion and impartiality
• Promote consistent application of company policies and California employment requirements
• Coordinate separations, including documentation, separation letters, and final pay preparation
• Coordinate payroll preparation and review timekeeping records for accuracy, completeness, and timely processing
• Enter and verify staff hours in NPA based on finalized Appointment Admin records
• Send payroll close communications, including Lock NPA and Super Locker emails
• Review drive time, overtime, meal and rest break issues, and timekeeping discrepancies; coordinate corrections as needed
• Process sick time and PTO entries in NPA and reconcile them with approved records
• Enter new hire information into ADP and oversee onboarding payroll setup
• Prepare final paycheck calculations and coordinate timely processing with payroll
• Support payroll audits, reporting, and resolution of employee payroll questions
• Coordinate employee leave requests, required documentation, notices, tracking, and return-to-work processes
• Apply working knowledge of California leave requirements and applicable federal protections
• Support accommodation requests and coordinate the interactive process with leadership
• Administer benefits enrollment, changes, reminders, and employee communications, including EASE health plans
• Help employees understand benefits options and enrollment requirements, coordinating with providers as needed
• Prepare and submit required EDD forms and other employment-related notices accurately and on time
• Maintain HR trackers, reports, and data logs related to payroll, leave, benefits, and employee relations
• Identify discrepancies, recurring concerns, and opportunities to improve employee support and administrative efficiency
• Communicate policy updates, deadlines, and process changes clearly and professionally
• Lead or support HR and payroll projects as assigned

Requirements:

• Minimum of 3 years of progressively responsible HR experience
• Direct experience supporting California employees and applying California employment requirements is required, including overtime, timekeeping, disciplinary actions, employee leave, benefits administration, and separations
• Experience handling employee relations matters and preparing clear, objective performance and disciplinary documentation
• Ability to take a lead role, coordinate workflows, and follow through on sensitive or time-sensitive matters with minimal supervision
• Strong judgment, including the ability to recognize when an issue requires leadership or legal review
• Excellent customer service skills and a friendly, empathetic, and professional communication style
• Strong organizational skills and the ability to manage competing priorities in a fast-paced environment
• Proficiency in Google Workspace and Microsoft Excel, including maintaining trackers, preparing reports, and reviewing data
• Strong analytical skills and attention to detail, particularly when reviewing payroll and employee records
• High standards of confidentiality, accountability, and professionalism
• Experience with ADP, NPA, and EASE preferred

Benefits:

• 6 paid holidays after one year of employment
• Accrued Sick time
• Shadowing opportunities and hands-on mentorship to build confidence
• Medical, dental, and vision insurance (for employees working 30+ hrs/week)
• 401(k) retirement plan, for those who have accrued 1000 hours of service within 12 months
• Aflac supplemental insurance options (for employees working 30+ hrs/week)
• LifeCare Employee Assistance Program: includes free confidential counseling, referrals, and wellness resources
• LifeMart Employee Discount Program: exclusive savings on everyday purchases and services
• Access to tuition discounts and scholarships with partner universities
• Long-term career with mentorship, training, and growth opportunities