Fleet Manager

Job Description:

• Oversee daily fleet operations across multiple U.S. markets
• Maintain accurate records of company vehicles, assigned drivers, locations, and vehicle status
• Coordinate vehicle assignments, transfers, replacements, returns, acquisition, and disposal
• Monitor vehicle utilization and coordinate vehicle availability for new hires, transfers, and market expansion
• Establish and maintain consistent fleet management procedures
• Coordinate preventive maintenance, inspections, repairs, service providers, and repair approvals
• Track maintenance schedules, mileage, service history, vehicle condition, and downtime
• Identify recurring maintenance concerns and recommend cost-effective solutions
• Maintain registrations, inspections, insurance records, claims, accident reporting, and required documentation
• Verify driver eligibility and documentation with Human Resources
• Monitor compliance with company vehicle policies and applicable regulations
• Coordinate vehicle recovery and reassignment following employee separations
• Track incidents, damages, policy concerns, and escalate safety or compliance issues
• Manage fleet vendors and review invoices, maintenance expenses, fuel costs, mileage, utilization, and repair trends
• Assist with fleet budgeting, expense forecasting, cost reporting, vendor evaluations, negotiations, and agreements
• Maintain fleet records and provide reports on inventory, assignments, maintenance, expenses, and utilization
• Coordinate with Field Operations, Human Resources, Onboarding, Finance, and leadership
• Identify operational risks and support fleet planning as SpartanX expands into additional markets

Requirements:

• Previous experience in fleet management, fleet operations, transportation management, or a related role
• Experience managing vehicles across multiple locations or geographic markets
• Strong understanding of vehicle maintenance, repair coordination, and preventive maintenance programs
• Experience managing vendor relationships and controlling fleet expenses
• Knowledge of vehicle registrations, insurance coordination, and fleet compliance requirements
• Strong organizational and problem-solving skills
• Ability to manage multiple priorities and deadlines independently
• Experience with fleet management software, tracking systems, and reporting tools
• Proficiency with Microsoft Excel and other business applications
• Strong communication skills and ability to coordinate across multiple departments
• Ability to work effectively in a fast-paced, growing organization
• Experience managing fleets for construction, solar, utilities, telecommunications, or other field-service organizations
• Experience with vehicle acquisition, leasing, and disposal
• Familiarity with GPS tracking, telematics, and fuel management systems
• Experience supporting a geographically distributed workforce
• Experience developing fleet policies and cost-control procedures
• Primarily Monday–Friday, with occasional after-hours or weekend availability based on operational needs

Benefits:

• Remote work environment
• Career advancement opportunities within a rapidly growing organization
• Collaborative environment working directly with Field Operations and company leadership
• Full-time position