Finance Operations Specialist

Job Description:

• Manage the financial lifecycle of organizational spending from budget and contract through purchase order, invoice, payment, and financial reporting
• Own significant portions of Protect Democracy's contract-to-payment lifecycle
• Coordinate workflows from Finance review and contract execution through vendor setup, purchase orders, invoice review, payment, renewal, and closeout
• Develop working knowledge of organizational, team, and project budgets and spending commitments
• Review proposed spending, maintain accurate purchase order and commitment records, monitor contract utilization, and identify issues requiring resolution
• Review and process invoices, reimbursements, and card transactions
• Ensure documentation, approvals, coding, policy compliance, and connections to contracts, purchase orders, and budgets
• Project-manage Finance Operations initiatives, coordinating stakeholders, timelines, decisions, dependencies, and execution
• Design and continuously improve Finance systems, workflows, and controls, including Ramp procurement/contract functionality, Finance Help Desk processes, integrations, automations, and procedures
• Serve as a Finance partner to staff and vendors, resolving routine and moderately complex issues and escalating when appropriate
• Support budgeting, forecasting, and financial analysis by maintaining committed-spend information and identifying potential variances
• Contribute to year-end, audit, reporting, systems implementation, and other cross-functional Finance projects

Requirements:

• Approximately 4–7 years of relevant professional experience in finance operations, accounting operations, procurement, accounts payable, or a related field
• Experience across multiple stages of the procure-to-pay or contract-to-payment lifecycle
• Experience independently owning processes or workstreams and project-managing cross-functional work across financial entities
• Working knowledge of accounting, budgets, and financial reporting
• Ability to understand how operational transactions and spending decisions affect the general ledger and broader financial plans
• Sound judgment and problem-solving ability
• Experience identifying discrepancies, resolving moderately complex operational issues independently, and escalating appropriately
• Strong organizational, communication, and relationship-management skills
• Ability to manage substantial transaction/workflow volume and competing priorities
• Proactive, systems-oriented approach with demonstrated interest in improving processes
• Deep commitment to Protect Democracy's mission
• Preferred, but not required: experience with nonprofit, legal, advocacy, project- or grant-based financial structures
• Preferred, but not required: familiarity with Sage Intacct, Ramp, or comparable financial/procurement systems
• Candidates reaching the final hiring stage must satisfactorily complete a pre-offer background check
• Must be authorized to work in the United States

Benefits:

• Flexible location and remote-first work within the United States
• Shared workspaces available
• At least two team retreats per year
• Flexible vacation policy encouraging 4–5 weeks annually
• Generous sick leave
• 12 paid holidays
• 6 weeks of paid family medical leave
• 18 weeks of paid parental leave
• 401(k) plan with up to 6% employer match, vesting immediately
• Employee medical premiums covered at 100%; dependents covered up to 95% depending on plan
• Employee and dependent dental/vision covered at 100%
• Long-term disability insurance
• Life insurance
• Fertility benefits
• Home office stipend
• Discretionary bonuses
• Mentorship and professional growth opportunities
• Professional development opportunities