Federal Proposal Manager – Lead Writer

Job Description:

• Own assigned federal RFP, RFQ, RFI, sources-sought, task-order, BPA, IDIQ, and GWAC responses from bid decision through submission and lessons learned
• Analyze solicitations and amendments, including Sections C, H, L, and M, evaluation criteria, statements of work, performance work statements, attachments, clauses, page limits, and submission instructions
• Develop and control compliance matrices, requirements crosswalks, annotated outlines, writing plans, proposal schedules, content assignments, templates, review plans, data calls, and submission checklists
• Lead proposal kickoffs, solutioning sessions, daily stand-ups, content recovery meetings, and Pink, Red, Gold, and final-production reviews using APMP/Shipley-aligned practices
• Write and integrate technical, management, staffing, transition, quality, corporate-experience, past-performance, key-personnel, and executive-summary content
• Interview executives, program managers, solution architects, technical SMEs, recruiters, contracts personnel, and partners to extract solution details, benefits, proof points, metrics, risks, and discriminators
• Translate complex solutions involving data engineering, analytics, AI/ML, cloud, DevSecOps, cybersecurity, software development, systems integration, and mission support into evaluator-focused narratives
• Coordinate and edit inputs from internal authors and teaming partners; identify missing, inconsistent, unsupported, generic, or noncompliant content; and drive corrective actions to closure
• Serve as senior proposal editor through structural, substantive, compliance, style, and final-copy reviews
• Provide independent editorial review across volumes for voice, readability, cross-volume consistency, requirement traceability, claim support, acronym use, tables, graphics concepts, and action captions
• Implement a two-review protocol for major submissions
• Use approved generative-AI tools for requirements extraction, compliance checking, outlining, drafting, rewriting, gap analysis, and quality control while independently validating output
• Manage document configuration, version control, page allocation, production, final quality checks, authorization, and on-time electronic submission
• Maintain reusable proposal content, approved past-performance references, resumes, capability matrices, templates, lessons learned, and source documentation in the content repository
• Support capture-stage reviews, bid/no-bid assessments, response planning, and opportunity transitions when proposal workload permits

Requirements:

• At least four (4) years of hands-on federal proposal development experience, including responsibility for managing complete responses and personally writing substantive technical and management content
• Current Association of Proposal Management Professionals (APMP) certification at the Foundation level or higher
• Demonstrated experience owning federal proposals from kickoff through submission, including compliance, scheduling, writing, reviews, production, and final quality control
• Strong knowledge of federal acquisition and source-selection practices and ability to interpret complex solicitation instructions and evaluation criteria
• Exceptional writing and editing skills, including the ability to materially improve weak SME content rather than performing grammar-only proofreading
• Experience building compliance matrices and annotated outlines and tracing final content directly to solicitation requirements
• Ability to manage multiple concurrent deadlines, contributors, partners, and dependencies in a fully remote environment
• Advanced, hands-on experience using ChatGPT or comparable enterprise generative-AI tools for solicitation analysis, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with demonstrated methods for source grounding and output validation
• Advanced Microsoft Word skills and strong working knowledge of PowerPoint, Excel, Teams, OneDrive, SharePoint, and Adobe Acrobat
• U.S. citizenship required due to federal customer and information-access requirements
• Ability to successfully complete company-required employment verification and background screening
• Preferred: experience with DoD, Intelligence Community, DHS, DOJ, or other national-security and civilian-agency procurements
• Preferred: experience leading small-business prime proposals, subcontractor inputs, task-order responses, and major IDIQ or GWAC bids
• Preferred: experience with oral presentations, demonstrations, proposal graphics concepts, staffing plans, and pricing-volume coordination
• Bachelor's degree in a related field is preferred; equivalent relevant experience will be considered
• Active or recently held federal security clearance preferred

Benefits:

• Very competitive salary based on qualifications and experience
• Comprehensive, Company paid United Health Care Medical for you and your family (We pay your premiums and deductibles)
• 401(k) with company matching
• Travel & performance incentives
• 3 weeks paid time off (plus Federal Holidays)
• $5K annual training allowance
• $500 book allowance
• Tuition reimbursement program
• Real opportunity for career growth
• Constant collaboration with numerous teams to ensure client success
• A team that respects and embraces your ideas and expertise
• Workplace dedicated to supporting and bettering public safety and government agencies