Executive Assistant – Legal Operations Manager

Job Description:

• Support the firm's day-to-day administrative and operational functions
• Manage and maintain software platforms and technology accounts, including Clio, Westlaw, and other legal technology systems
• Administer software accounts, renewals, user access, and vendor coordination
• Manage the firm's Registered Agent relationship and maintain related records and documentation
• Monitor business insurance policies and ensure required coverage remains current
• Track insurance renewal dates and coordinate with insurance providers or brokers
• Maintain records related to licenses, registrations, insurance, and other firm requirements
• Provide administrative support throughout recruiting, including interview coordination, candidate communication, and hiring activities
• Support employee onboarding and offboarding
• Assist with day-to-day employee administration and employee-related needs
• Support employee turnover by coordinating administrative and operational tasks
• Maintain organized employee and operational records
• Coordinate with firm leadership on administrative and operational matters
• Identify and address operational needs proactively and ensure follow-through
• Support the firm and managing partner with other administrative and operational duties

Requirements:

• Prior experience in office management, legal operations, business operations, or a similar administrative role
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities, deadlines, renewals, and administrative processes
• Strong follow-through and ability to work independently
• Professional written and verbal communication skills
• Ability to handle confidential employee and business information appropriately
• Comfortable working across a variety of operational, administrative, and employee-related responsibilities
• Proactive approach to identifying and resolving administrative and operational needs
• Proficient interpersonal relations and communicative skills
• Write routine reports and correspondence
• Meet daily, weekly, monthly, quarterly, yearly and other deadlines consistently
• Work under pressure with changing, ambiguous priorities
• Experience working in a law firm or professional services environment (preferred)
• Familiarity with legal technology platforms, particularly Clio and Westlaw (preferred)
• Communicate effectively and promptly to clients or employees of the organization
• Ability to work overtime occasionally at the last minute

Benefits:

• Medical
• Dental
• Vision
• 401k
• Flex PTO