Executive Administrator – Growth

Velera · via Japan Dev

💰 $67,700 - $104,900/yr 🌎 Remote ⌛ Posted 6 days ago

Provide personalized administrative support for multiple Executive Leadership Team and/or Senior Leadership Team members
Manage calendars, invitations, conflicts, deadlines, and working time
Schedule and manage meetings, responses, agendas, participants, and minutes
Coordinate corporate-sponsored, industry, and internal events, including travel, rooms, registration, and speaking engagements
Manage expense reports and invoice approvals in accordance with policies and deadlines
Book and manage airfare, hotels, ground transportation, and dining reservations
Develop, proofread, distribute, and maintain presentations and reports
Process and route email, US mail, packages, correspondence, and action items
Support committees, attend meetings, take minutes, report action items, and maintain corporate records
Onboard assigned new leaders, including access, equipment, corporate credit cards, facilities access, and first-week meetings
Maintain strict confidentiality
Prioritize email, mail, voicemail, meetings, and workflow activities
Communicate professionally with executives, employees, business partners, subsidiaries, vendors, and consultants
Provide backup support for assigned Executive Administrators
Identify process improvements, coordinate implementation, and measure success

Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required
Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required
Experience supporting the Sales organization is highly preferred
Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint
Superior communication skills necessary to comprehend and compile communication on behalf of the leader
Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients
Proficient in clear and effective business writing techniques
Proven ability to adapt to change and reprioritize quickly
Strong organizational skills to handle multiple priorities with urgency
Strong interpersonal and relationship-building skills
Ability to work under general direction with minimal guidance while producing accurate, quality results
Proven ability to handle confidential information with discretion
Ability to work effectively in a high-pressure, fast-paced environment
Superior problem-solving skills and ability to anticipate and resolve issues
Ability to work independently and as part of a functional team
May be required to work after normal working hours for urgent requests
Travel may be required to support on-site or off-site events
This role is currently not eligible for sponsorship