Executive Administrator

Job Description:

• Provide support to the CEO and Executive Leadership Team
• Act as the company’s first-line representative to external constituents, including Board members and private equity staff
• Provide support to the Administrative Team and back-up coverage as needed
• Prepare internal and external corporate documents using Microsoft Office products
• Proactively manage Officers’ calendars, meetings, appointments, and travel itineraries
• Prepare and reconcile expense reports
• Monitor incoming email requests and keep leadership team members apprised of important information
• Leverage technology to support Officers during regular tasks, including meeting note-taking
• Assist with ad-hoc large-scale projects from the Executive Leadership Team
• Maintain an organized electronic filing system
• Interface with external business partners, including board members, private equity support staff, and banking officials
• Manage projects and events from planning through delivery, tracking and communicating deliverables, requirements, schedules, costs, and meeting plans
• Uphold confidentiality and handle time-sensitive and PI-sensitive information
• Assist the Administrative Team with duties and scheduling back-up support
• Support Quality Management initiatives and Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines
• Participate in company meetings and training
• Complete other duties and responsibilities as requested

Requirements:

• Minimum three years of experience directly supporting one or more executive team members
• Minimum one year of experience working in a customer service, logistics and/or clerical environment
• Preference for experience within a health care/or managed care organization
• Ability to work in a fast-paced and high-functioning office setting
• Ability to work independently with minimal supervision
• Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines
• Strong orientation to detail
• Strong organizational project management and problem-solving skills with impeccable multitasking abilities
• Proactive in solving situations before they become problems and impact the office and/or employees
• Strong clerical skills, including typing, filing, copying, and faxing
• Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software
• Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards
• Friendly and professional demeanor
• High School diploma
• Background Screen required before beginning employment
• Drug Screen required for newly hired employees
• Adherence to applicable HIPAA regulations and company policies regarding confidentiality, privacy, and security of sensitive health information

Benefits:

• A competitive compensation package
• Healthcare, vision and dental insurance
• Generous 401k match
• Paid vacation, personal time, and holidays
• Growth and training opportunities
• Award-winning remote work environment