Event Specialist

Job Description:

• Lead clients through event planning phases using milestone-based planning practices and clearly communicate timelines, deliverables, and expectations
• Support the planning and delivery of meetings, conferences, and events
• Utilize event management tools, templates, and documentation for planning, execution, and reporting
• Develop and maintain registration sites, attendee communications, reporting, and event technology solutions
• Conduct technology demonstrations and training sessions for event management platforms
• Support venue sourcing and maintain proficiency across registration and event technology platforms
• Assist with attendee management, housing coordination, transportation logistics, audiovisual coordination, food and beverage planning, and virtual meeting support
• Maintain and track event budgets, identifying risks, opportunities, and cost-saving recommendations
• Present approved pricing for additional services and support revenue-generating opportunities
• Generate reports and analyze event-related data to support client objectives and business decisions
• Follow sales-to-operations handoff processes for seamless onboarding and delivery of new events
• Provide clients with status updates regarding milestones, registration activity, budget tracking, and event progress
• Build and maintain relationships with clients, suppliers, venues, and internal stakeholders
• Stay informed on emerging event technology solutions, industry trends, and best practices
• Identify process, efficiency, and client-outcome improvements and share recommendations with leadership
• Maintain accurate event records, tracking tools, and reporting systems
• Provide on-site event support and travel as required

Requirements:

• Bachelor's degree in Event Management, Hospitality Management, Business Administration, Communications, or a related field preferred; equivalent experience may be substituted
• Two to five years of experience in event planning, meeting management, hospitality, conference services, or a related field
• Experience supporting registration platforms, attendee management systems, or event technology solutions preferred
• Experience managing multiple projects and deadlines in a client-facing environment
• Knowledge of corporate meetings, conferences, and event operations preferred
• Knowledge of meeting and event planning principles, processes, and industry best practices
• Understanding of attendee management, venue sourcing, registration technology, virtual meeting solutions, housing management, and event logistics
• Ability to learn and adapt to various event technology and registration platforms
• Strong organizational and project management skills with the ability to manage multiple events simultaneously
• Excellent communication, presentation, and client relationship management skills
• Ability to analyze event data and prepare accurate reports and recommendations
• Knowledge of budget management principles and the ability to identify risks and opportunities
• Strong problem-solving, critical thinking, and decision-making abilities
• Proven ability to collaborate effectively across departments and with external stakeholders
• Customer-focused mindset with a commitment to delivering exceptional service
• Strong attention to detail and commitment to accuracy
• Ability to work independently while contributing effectively to a team environment
• Proficiency with Microsoft Office Suite and event-related technology platforms
• Professional, collaborative, and supportive interaction skills
• Ability to meet deadlines and prioritize simultaneous requests
• Creative and analytical thinking with strong problem-solving and consultative skills
• Ability to remain calm under pressure and proactively contribute
• Ability to do basic math
• Ability to read and interpret information
• Regular and reliable attendance

Benefits:

• Company Paid Basic Life & AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability Insurance
• Robust Wellness Program with incentives available to save money on your medical insurance premiums
• Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
• Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan
• Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan
• Flexible Spending Accounts
• Dependent Care Savings Account
• Dental Insurance Plan
• Vision Insurance Plan
• 9 Company Paid Holidays including the day after Thanksgiving
• Generous paid time off programs for vacation and sick days
• Employee Assistance Plan with access to Talk Space Therapy
• Family Medical Leave
• Paid Parental Leave (4 weeks)
• Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks)
• Bereavement Leave
• 401(k) Retirement Plan with a generous match per pay period
• Student Loan Payment Match
• Flexible work environments, including onsite, hybrid, or fully virtual arrangements depending on role, location, and business needs