Event Planner

Job Description:

• Manage full-service and a la carte meeting and incentive programs from concept to completion.
• Serve as the primary point of contact for Events customers.
• Lead discovery calls and engage customers to understand meeting needs, goals and objectives, including internal stakeholders.
• Recommend destinations and submit RFPs through Cvent based on program goals, budget and space requirements.
• Produce accurate documents and reports for clients and vendors.
• Negotiate and execute contracts with hotels, venues, ground transportation, DMCs, audio-visual production, food and beverage providers, optional activities and other suppliers.
• Provide meeting owners/requesters with summaries of terms, due dates, costs and deposits.
• Record budgets, costs, savings and contract execution in Cvent or applicable technology.
• Travel onsite with programs as needed while maintaining a professional demeanor.
• Manage program reconciliation, invoicing, accounts payable and accounts receivable when applicable.
• Follow up to ensure timely payment processing and revenue reconciliation.
• Provide exceptional client service, manage meeting-owner relationships, make professional recommendations and secure repeat business.
• Track time accurately for project billing.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent is required.
• Minimum of five (5) year's event/meeting planning experience required.
• A CMP and/or CMM designation is preferred.
• Embrace CTM’s core values of Connect, Evolve and Deliver.
• Professional, collaborative and supportive interaction with employees, clients, suppliers and vendors.
• Ability to work independently as well as part of a team.
• Appropriate and professional written and verbal communication.
• Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests.
• Creative and analytical thinking with strong problem-solving and consultative skills.
• Demonstrates calm under pressure – is a proactive contributor and eager to learn.
• Proficiency in Microsoft Office Suite.
• Ability to do basic math.
• Ability to read and interpret information.
• Attention to detail.
• Regular and reliable attendance.
• Strong knowledge of domestic and international destinations, hotel brands and venues.
• General working knowledge of RFP, registration technology and on-line booking tools utilized in Events.
• Ability to work evening hours, weekends and longer hours during high volume periods.

Benefits:

• Company Paid Basic Life & AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability Insurance
• Robust Wellness Program with incentives available to save money on your medical insurance premiums.
• Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
• Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
• Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
• Flexible Spending Accounts
• Dependent Care Savings Account.
• Dental Insurance Plan
• Vision Insurance Plan
• 9 Company Paid Holidays including the day after Thanksgiving.
• Generous paid time off programs for vacation and sick days
• Employee Assistance Plan with access to Talk Space Therapy
• Family Medical Leave
• Paid Parental Leave (4 weeks)
• Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
• Bereavement Leave
• 401(k) Retirement Plan with a generous match per pay period
• Student Loan Payment Match
• Flexible work environments, including onsite, hybrid, or fully virtual arrangements depending on role, location, and business needs