Coordinator, Media

Coordinator to EVP of Media and SVP of Integrated Marketing. Primary role is to assist in the clerical day-to-day operations of the media department and detail management for title specific media plans. Must be detail-oriented, organized and able to work as part of a team.

Essential Responsibilities

• Generate PowerPoint / Keynote presentations for internal presentations and Filmmaker meetings
• Create and edit media Excel charts for evaluation and presentation purposes
• Responsible for the collection of Integrated Marketing documents for high-level internal and filmmaker meetings
• Maintain media promotions library: compile wrap-up reels of the promotional campaign for each theatrical title
• Assist with Integrated Marketing campaign monitoring and spot checking
• Own media meeting, including gathering agenda, managing weekly attendee list, attend meeting and provide notes with follow up list

• Facilitate on the lot screening of films/footage for network partners
• Manage integrated marketing status, attend meetings and provide follow-ups
• Manage all full-team vendor meetings (linear, digital, integrated) including scheduling, post-meeting notes and key follow ups
• Provide day-to-day guidance to interns as a secondary hiring manager
• Participate in opportunistic projects, pilots and taskforces
• Administration
  • Track and organize supervisors’ calendars
  • Schedule and coordinate virtual and in-Person meetings, which includes but is not limited to:
    • Inviting appropriate parties
    • Obtaining studio lot drive-on passes
    • Reserving conference rooms and assisting in the set-up
    • Arranging for catering, where necessary
    • Taking and distributing meeting notes including capturing next steps, when requested
  • Secure IT support when needed
  • Filing and organizing documents
  • Manage expenses and travel
  • Responsible for answering phones and managing messages, during in-office work
  • Distribute and create weekly Media Memos to senior leadership