Contracts Manager

Job Description:

• Administer and supervise contract monitoring, contract administration, and compliance activities for assigned projects
• Review and track contracts, subcontracts, purchase orders, amendments, change orders, notices, commitments, and other commercial documents
• Interpret applicable policies, procedures, and contract provisions, and provide direction to staff regarding relevant requirements
• Develop and prepare regular reports on contract status, compliance, deliverables, risks, and outstanding actions
• Determine priorities, goals, and objectives for assigned contract administration functions
• Assist in resolving contract payment disputes and confer with contractors and internal departments regarding payments, required backup, and compliance
• Develop, recommend, and coordinate implementation of new or improved contract administration procedures
• Maintain contract compliance tracking and reporting, including key dates, deliverables, insurance, notices, permits, and closeout requirements
• Develop and maintain an organized electronic file management system for contract-related documents
• Coordinate construction documents, including contracts, change orders, owner correspondence, liens or lien waivers, and insurance certificates
• Draft correspondence, notices, transmittals, and other contract-related communications
• Process and submit subcontracts to subcontractors and track execution through completion
• Track and coordinate permit documentation with project teams and external stakeholders
• Complete and submit contractor prequalification packages and bid packets
• Work with Accounting and Project Managers to support invoice reviews, payment processing, and complete project records
• Coordinate contract and administrative closeout for completed projects and work packages
• Collect, review, and organize final lien waivers, warranties, as-built documentation, O&M manuals, insurance records, permits, and turnover documentation
• Confirm completion of contractual closeout requirements and maintain complete final project records

Requirements:

• Five or more years of experience in construction contract administration, contract management, project controls, or a related project delivery function
• Demonstrated experience as a Construction Contract Administrator, Contracts Specialist, Contracts Manager, or similar role
• Working knowledge of construction contracts, subcontracts, change orders, payment documentation, lien waivers, insurance certificates, and project closeout processes
• Experience supporting multiple concurrent construction or infrastructure projects
• Bachelor’s degree in Business Administration, Construction Management, Engineering, Finance, Legal Studies, or a related field preferred; equivalent relevant experience will be considered
• Proficiency in Microsoft Word and Excel
• Working knowledge of Outlook, Teams, SharePoint, and electronic document management systems preferred
• Ability to develop clear trackers, reports, correspondence, and organized project records
• Experience supporting utility-scale solar, BESS, power generation, transmission, or other energy infrastructure projects preferred
• Familiarity with engineering, procurement, and construction contracts, equipment supply agreements, and construction services agreements
• Experience with contract management, project management, or document control platforms
• Working knowledge of permitting and authority-having-jurisdiction coordination
• Ability to travel to domestic project sites or company meetings as business needs require, generally up to 15%