Back Office Operations, Recruiting Coordinator

Job Description:

• Monitor, organize, and manage designated company email accounts
• Review incoming correspondence and respond to routine business inquiries
• Identify and escalate urgent or time-sensitive matters to management
• Track pending emails, follow-ups, and outstanding action items
• Draft professional emails, letters, and business correspondence
• Assist with scheduling meetings, coordinating appointments, and maintaining calendars
• Maintain organized electronic files and company documentation
• Prepare, publish, and manage job postings on LinkedIn, Indeed, and other recruiting platforms
• Review resumes and applications to identify qualified candidates
• Conduct initial candidate outreach and preliminary screenings
• Coordinate interviews between candidates and hiring managers
• Maintain recruiting trackers and candidate databases
• Follow up with applicants regarding interview schedules, application status, and required documentation
• Assist with identifying candidates for IT consulting, government contracting, and professional services positions
• Provide administrative support to the management team
• Organize company records, documents, contracts, and internal files
• Maintain spreadsheets, trackers, and status reports
• Monitor administrative deadlines and outstanding business requirements
• Coordinate communication with employees, contractors, vendors, and business partners
• Assist with employee and contractor onboarding documentation
• Support timesheet reminders, documentation collection, and administrative follow-ups
• Track government contracting opportunities and solicitations
• Maintain proposal-related files and supporting documentation
• Track proposal submission dates and deadlines
• Coordinate collection of resumes, certifications, and other required documents
• Assist with proposal and contract administrative follow-ups
• Assist management with special projects and operational tasks
• Help improve administrative processes and internal organization
• Provide recruiting, business development, and general office support as needed

Requirements:

• Previous experience in administrative support, recruiting coordination, office management, or business operations
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and efficiently in a remote environment
• Proficiency in Microsoft Outlook, Word, Excel, and Teams
• Familiarity with online job boards and recruitment platforms
• Strong time-management skills and ability to prioritize assignments
• Ability to maintain confidentiality when handling business and employee information
• Reliable internet access and ability to communicate consistently during agreed-upon working hours
• Dependable, proactive, and responsive to management requests
• Must be available to monitor and respond to business communications during agreed-upon working hours
• Experience working with IT consulting, staffing, or government contracting companies preferred
• Familiarity with federal, state, or local government procurement processes preferred
• Experience screening resumes and coordinating candidate interviews preferred
• Experience maintaining recruiting pipelines and applicant tracking systems preferred
• Familiarity with onboarding processes and contractor administration preferred
• Experience supporting small businesses or executive management teams preferred

Benefits:

• Potential to increase hours and responsibilities as the company grows
• Flexible part-time schedule based on business needs
• Remote work arrangement
• Opportunity for additional hours and expanded responsibilities based on company growth, operational demands, and individual performance