Assistant Maintenance Manager

Purpose





To support the Maintenance Planner by executing day-to-day scheduling, updating work order feedback, preparing job packages, and ensuring accurate data entry in Microsoft Dynamics 365 for efficient maintenance planning and execution.





The Job





Create and update preventive and corrective work orders in Microsoft Dynamics 365 (D365) based on planner-approved templates and requests.

Track work order feedback from technicians and enter job execution details

Categorise and update the maintenance backlog

Assist in preparing pre-planned job packages, including procedures, spare parts lists and manpower estimates.

Support the planner in reviewing and uploading technical documents, SOPs and checklists.

Monitor spare parts availability and alert the planner when items are pending or delayed.

Help maintain the asset register by updating basic asset data (condition, usage, location) under the planner's supervision.

Visit job sites for data gathering (photos, condition notes) to help develop accurate job plans.

Validate technician feedback and escalate issues to the Maintenance Planner.





The Person Must:





Have strong communication and written skills.

Have working knowledge of CMMS/EAM systems, preferably Microsoft Dynamics 365.

Maintenance planning and scheduling fundamentals (work order lifecycle, backlog management).

Possess strong Microsoft Excel and reporting skills; Power BI an added advantage.

Have basic knowledge of milling/process equipment and spare parts management.





Qualification





B.Sc./B.Eng. or HND in Mechanical, Electrical or Industrial Engineering, or a related discipline.

Postgraduate qualification or formal training in maintenance planning, reliability engineering or CMMS administration.





Experience:





3 years' maintenance experience in a manufacturing environment.

COREN/NSE Membership is an added advantage.