Administration, Travel Advisor

Job Description:

• Provide administrative, travel, event, and logistics support for the Fellowship Program and Alumni Network team
• Plan, procure, and oversee end-to-end travel arrangements for fellows and staff
• Coordinate international air and ground transportation, accommodation, meeting venues, and travel-policy compliance
• Source itineraries for travelers from remote, underserved, or hard-to-reach locations
• Coordinate travel approvals and security clearances for high-risk or restricted routings
• Administer travel insurance and medical coverage for fellows and coordinate claims and incident support
• Provide emergency travel support and resolve logistical disruptions
• Develop pre-departure traveler packages with event guides, itineraries, local logistics, and contacts
• Plan and execute program events, meetings, workshops, and seminars across in-person, virtual, and hybrid formats
• Support in-person and online training initiatives
• Plan and evaluate alumni engagement events, tracking costs, attendance, and return on investment
• Negotiate and manage vendor and group accommodation contracts, RFPs, and room blocks
• Monitor budgets, process traveler reimbursement claims, and prepare post-event expense reports and reconciliations
• Improve systems, tools, and workflows used to administer the fellowship program
• Perform other duties as assigned

Requirements:

• 7 years of work experience in administration, travel, logistics, events, or a related field
• A bachelor’s degree or an equivalent combination of education and experience
• Conceptual knowledge of theories, practices, and procedures used in administration, international travel, logistics, events, or program support
• Ability to perform routine assignments using existing procedures and seek instruction or guidance when appropriate
• Ability to solve standard problems, analyze information and standard practices, and make sound judgments
• Experience arranging international travel, transportation, lodging, meetings, and event logistics
• Ability to develop and maintain productive working relationships with travel agencies, hotels, transportation providers, venues, and other service providers
• Strong organizational and time-management skills, excellent attention to detail, and ability to manage multiple deadlines
• Excellent oral and written communication skills in English; additional languages are an advantage
• Ability to exchange straightforward information clearly, ask questions, and check for understanding
• Proficiency with standard Microsoft Office applications
• Familiarity with relevant travel, finance, CRM, community, marketing, or event-management systems; Salesforce experience is an advantage
• Ability to handle confidential traveler, participant, financial, and vendor information appropriately
• Willingness and ability to travel as required

Benefits:

• Generous paid time off and paid public holidays
• Benefits based on local in-country guidelines
• Paid volunteer time to give back to the community
• Annual company contribution towards professional development or higher education
• Flexible work-from-home
• Compensation and benefits paid in local currency based on country and geographic location’s local salary and benefits market data