Accounts Receivable Coordinator

Job Description:

• Meet regularly with assigned attorneys to review aged receivables, prioritize collection efforts, and develop action plans
• Identify and help resolve problematic patterns and situations that may adversely impact billing and collections
• Monitor invoice status for e-billing and regular accounts receivable clients
• Document accounts receivable and unbilled inventory status in systems
• Proactively follow up with clients while maintaining professional relationships
• Collaborate with client accounts teams to resolve delinquent accounts receivable issues
• Document collections activity in appropriate databases
• Create a collections calendar for client and attorney follow-ups
• Perform routine data processing and enter relevant information into collections systems
• Support special projects, reporting requests, audits, and process improvement initiatives
• Escalate high-risk or significantly aged accounts to Finance leadership with recommendations
• Address and submit necessary write-offs and refunds through firm workflows
• Maintain confidentiality of client financial information and comply with firm policies and ethical standards

Requirements:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 3–5 years of accounts receivable, collections, or legal billing experience
• Proficient in Aderant (CMS), ARCS/ODDR, and Microsoft Excel
• Prior experience in a law firm or other professional services environment strongly preferred
• Experience supporting multiple attorneys or practice groups in a large, fast-paced organization
• Experience with electronic billing (eBilling) platforms and client billing guidelines preferred
• Strong analytical and communication skills
• Knowledge of legal billing and collections within a large law firm environment
• Ability to maintain confidentiality of client financial information
• Ability to adhere to firm policies and ethical standards

Benefits:

• Competitive compensation
• Flexible benefits program
• Generous 401(k) plan
• Reasonable accommodations for individuals with disabilities
• Supportive environment that encourages work-life balance
• Career development opportunities
• Professional growth opportunities